OTTAWA CITY COUNCIL

12 OCTOBER 2011

ANDREW S. HAYDON HALL

10:00 a.m.

 

AGENDA 21

 

 

1.       Prayer

 

 

2.                 National Anthem (Councillor A. Hubley)

 

 

3.                 Announcements/Ceremonial Activities

 

·                     Recognition – City Builder Award

·                     Presentation – Special Olympic Athletes

 

 

4.       Roll Call

 

 

5.       Confirmation of Minutes

 

Confirmation of the Minutes of the regular meeting of 28 September 2011.

 

 

6.       Declarations of interest including those originally arising from prior meetings

 

 

7.       Communications

 

·         Association of Municipalities of Ontario (AMO):

·         AMO’s 2011 Ontario Election Weekly Roundup - News from the Hustings for Municipalities and Letters from the Parties

·         Canada – EU Comprehensive Economic and Trade Agreement Update


 

Responses to Inquiries:

·         17-11 - Provincial Uploading

·         19-11- Designation of 11 Rockcliffe Road

 

 

8.       Regrets

 

Councillor S. Desroches (City Business), Councillor S. Moffatt, and Councillor
M. Fleury
have advised they will be absent from the Council meeting of 12 October 2011.

 

 

9.       Motion to Introduce Reports

(Councillors D. Chernushenko and M. Wilkinson)

 

 

10.     City Auditor General

 

 

1.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS – AUDITS PRESENTED TO RESPECTIVE BOARDS

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010 – VÉRIFICATIONS SOUMISSENT À UN CONSEIL DE GESTION PRÉCIS

 

 

REPORT RECOMMENDATION

 

That City Council consider and approve the audit recommendations of the Audit of the Pine View Municipal Golf Course and the Audit of the Ottawa Municipal Campground at its meeting of October 12, 2011.

 

(See also: Audit Sub-Committee Report 1, Item 1; Audit Sub-Committee Report 1A, Item 1; Community and Protective Services Committee Report 8A, Item 1; Finance and Economic Development Committee Report 12, Item 2; and Information Technology Sub-Committee Report 2, Item 1.)

 

 


COMMITTEE REPORTS

 

AUDIT SUB-COMMITTEE REPORT 1

 

 

1.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010

 

 

COMMITTEE RECOMMENDATIONS

 

            1.         That Council approve the recommendations contained in the following detailed audit reports:

 

·         Audit of the Nepean Sailing Club Agreement

·         Audit of the Sugarbush (Action Vanier) Agreements

·         Audit of the City’s Role regarding a Canada Day Event

 

·         Audit of Internet and Email Usage Policies and Procedures

 

·         Audit of the Use of City Vehicles and Mileage Claims

·         Audit of the City’s Management of a Loan Agreement

·         Audit of Selected Grant Recipients – Signed Agreements and Audit Clauses

·         Audit of the Revenue Branch

·         Audit of a Staffing Process - Children’s Services Branch

·         Determination of Sampling Requirements for Audits of Payroll Accuracy

·         Audit of Compressed Work Week Agreements

·         Audit of the City's Operating Relationship with the Ottawa Centre for Research and Innovation (OCRI)

 

·         Audit of the West End Flooding and the Development Review Processes within the Carp Watershed (public portion)

 

2.         That Council consider and approve the audit recommendations and refer all recommendations where management is in disagreement to the Audit Sub-Committee or other Standing Committee as directed by Council.

 

 


AUDIT SUB-COMMITTEE REPORT 1A (IN CAMERA)

 

 

1.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

1.         That Council consider the following reports in camera, based on Section 239(2)(e) of the Municipal Act, 2001 “litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board”:

-       Audit of the West End Flooding and the Development Review Processes within the Carp Watershed; and,

-       Audit of the Mackenzie King Bridge Rehabilitation.

 

2.         That Council consider and approve the audit recommendations and refer all recommendations where management is in disagreement to the Audit Sub-Committee or other Standing Committee as directed by Council.

 

 

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 8A

 

 

1.          OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS:  AUDITS REFERRED TO COMMUNITY AND PROTECTIVE SERVICES COMMITTEE FOR REVIEW  

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010: VÉRIFICATION RENVOYER AU COMITÉ DES SERVICES COMMUNAUTAIRES ET DE PROTECTION POUR EXAMEN

 

 

COMMITTEE RECOMMENDATION

 

That Council receive the following Audits, as included in the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit Sub-committee at its meeting of 8 September 2011:

 

     Audit of the Nepean Sailing Club Agreement

     Audit of the Sugarbush (Action Vanier) Agreements

     Audit of the City’s Role regarding a Canada Day Event

 

 

FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 12

 

 

1.                   ACCESSIBILITY LENS

 

OPTIQUE SUR L’ACCESSIBILITÉ

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

That Council approve:

 

1.   That staff be directed to immediately include a section called “Accessibility Impacts” in all reports to Committee and Council that would describe all actions taken to ensure that staff review proposed projects, prior to Council approval, for any potential positive or negative impact on People with Disabilities and seniors.

 

2.   That by the end of 2011, Accessibility Office staff work with the Accessibility Advisory Committee to develop an “Accessibility Impacts Checklist” to assist staff when writing committee reports to determine the impact of their work on People with Disabilities.  This is to be accomplished within existing budgets.

 

 

 

2.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS:  AUDITS REFERRED TO FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE FOR REVIEW

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010: VÉRIFICATION RENVOYER AU COMITÉ DES FINANCES ET DU DÉVELOPPEMENT ÉCONOMIQUE POUR EXAMEN

 

 

COMMITTEE RECOMMENDATION

 

That Council receive the following Audits, as included in the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit Sub-committee at its meeting of 8 September 2011:

 

           Audit of the Use of City Vehicles and Mileage Claims

           Audit of the City’s Management of a Loan Agreement

           Audit of Selected Grant Recipients – Signed Agreements and Audit Clauses

           Audit of the Revenue Branch

           Audit of a Staffing Process - Children’s Services Branch

           Determination of Sampling Requirements for Audits of Payroll Accuracy

           Audit of Compressed Work Week Agreements

           Audit of the City's Operating Relationship with the Ottawa Centre for Research and Innovation (OCRI)

 

 

INFORMATION TECHNOLOGY SUB-COMMITTEE REPORT 2

 

 

1.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS:  AUDIT REFERRED TO INFORMATION TECHNOLOGY SUB-COMMITTEE FOR REVIEW

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010 : VÉRIFICATION RENVOYER AU SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATION POUR EXAMEN

 

 

SUB-COMMITTEE RECOMMENDATION

 

That Council receive the following Audit, as included in the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit Sub-committee at its meeting of 8 September 2011:

·         Audit of Internet and Email Usage Policies and Procedures

 

 

PLANNING COMMITTEE REPORT 16A

 

 

1.             RECOMMENDED COUNCIL POSITION FOR URBAN BOUNDARY PHASE 2 ONTARIO MUNICIPAL BOARD

 

POSITION RECOMMANDÉE DU CONSEIL CONCERNANT LA LIMITE DU SECTEUR URBAIN – PHASE 2 - COMMISSION DES AFFAIRES MUNICIPALES DE L’ONTARIO

 

 

COMMITTEE MEETING INFORMATION

           

Delegations:    9 – three in support of the staff recommendations, six in opposition

Debate:            Committee spent approximately 5 hours and 20 minutes on this item, over the course of two meetings

Vote:               The report was CARRIED, as amended, on a division of 6 years to 4 nays.  

Position of Ward Councillor:  N/A

Position of Advisory Committee: N/A

 


Committee recommendations as amended

 

That Council approve:

 

1.      The parcels shown in Document 3, as Schedules R36, R37, R38, R45 and Revised Schedule R34, as the City’s submission to the Ontario Municipal Board for the balance of the urban area expansion; and

 

2.      An amendment to the Urban Tree Conservation By-law, By-law 2009-200, effective 28 September 2011, extending the application of the by-law to the parcels recommended to be added to the urban area; and

 

3.      That the following corrections be made to Page 22 of the staff report:

 

For parcel 1c:

-     “Arterial & Collector Road Frontage” should state “March” instead of “none”

-     “Arterial-Collector Frontage Score” should be “4” instead of “0”

 

 

PLANNING COMMITTEE REPORT 17

 

 

1.             ZONING – PART OF 1765 TRIM ROAD

 

ZONAGE – PARTIE DU 1765, CHEMIN TRIM

 

 

Committee recommendation

 

(This matter is Subject to Bill 51)

 

That Council approve an amendment to the Zoning By-law 2008-250 to change the zoning of Part of 1765 Trim Road from Development Reserve [DR] to Residential Third Density, Subzone XX, Exception xxx, R3XX[xxx] as shown in Document 1 and as detailed in Document 2.

 

 


TRANSPORTATION COMMITTEE REPORT 10

 

 

1.                   PROPOSED ROAD ALLOWANCE FOR LANDSCAPING IN THE CENTRAL PARK COMMUNITY

 

PROJET D’AMÉNAGEMENT PAYSAGER D’UNE EMPRISE ROUTIÈRE DANS LA COMMUNAUTÉ CENTRAL PARK

 

 

COMMITTEE RECOMMENDATION AS AMENDED

 

That Council approve that Section 4 of the Use & Care of Roads By-law 2003-498, as amended, be waived to allow the Central Park Gardening Group to landscape various boulevards within the Central Park Community; and, that each proposed location be reviewed and approved by City Staff and each landscaping project shall be completed in accordance with, and subject to, the conditions of a Maintenance & Liability Agreement.

 

 

 

2.                   INTERNATIONAL CHARTER FOR WALKING

 

CHARTE INTERNATIONALE DE LA MARCHE

 

 

COMMITTEE RECOMMENDATION

 

That Council approve that Mayor Jim Watson, on behalf of City Council, sign the International Charter for Walking as an acknowledgement of the City of Ottawa’s commitment to the rights of people in Ottawa to be able to walk safely and to enjoy public spaces throughout the City of Ottawa.

 

 

11.     Bulk Consent Agenda

 

That Council approve the Bulk Consent Agenda attached as Document 1.

 

 

12.      Disposition of Items Approved by Committees under Delegated Authority

 

That Council receive the list of items approved by its Committees under Delegated Authority, attached as Document 2.

 

 

13.     Motion to Adopt Reports

(Councillors D. Chernushenko and M. Wilkinson)

 

 

14.     Notices of Motion (For Consideration at Subsequent Meeting)

 

 

15.     Motion to Introduce By-laws                                        Three Readings

(Councillors D. Chernushenko and M. Wilkinson)

 

a)      A by-law of the City of Ottawa to amend By-law No. 367-77, to change the composition of the Board of Management for the Bank Street Business Improvement Area.

 

b)      A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of lands known municipally as 385 Sussex Drive.

 

c)      A by-law of the City of Ottawa amending By-law No. 50 of 2000 respecting the purchasing of goods, services and construction.

 

d)     A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Rosebella Avenue).

 

e)      A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of part of the lands known municipally as 1765 Trim Road.

 

f)       A by-law of the City of Ottawa to designate certain lands at 120 to 130 Whispering Winds Way and 109 to 153 Whispering Winds Way as being exempt from Part Lot Control.

 

g)      A by-law of the City of Ottawa to designate certain lands at Ashenvale Way, Ravenswood Way and Stormwind Avenue as being exempt from Part Lot Control.

 

h)      A by-law of the City of Ottawa amending By-law No. 2009-323 respecting the Auditor General of the City of Ottawa.

 

i)        A by-law of the City of Ottawa to amend By-law No. 2003-530 respecting traffic and parking on highways.

 

j)        A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.

 

k)      A by-law of the City of Ottawa to amend By-law Number 2005-499 to expand the Barrhaven Improvement Area.

 

l)        A by-law of the City of Ottawa to amend By-law No. 2009-200 respecting urban tree conservation.

 

m)    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Tooney Drive).

 

 

16.     Confirmation By-law (Councillors D. Chernushenko and M. Wilkinson)

 

 

17.     Inquiries

 

 

18.     Adjournment (Councillors D. Chernushenko and M. Wilkinson)

 

 

 

Simultaneous interpretation of these proceedings is available.  Please speak to the attendant at reception.

 

 

NOTICE

 

In Camera Items are not subject to public discussion or audience.  Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session.   A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting.  Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.