OTTAWA POLICE SERVICES BOARD COMMISSION DE SERVICES POLICIERS D’OTTAWA
	Working together for a safer community La sécurité de notre communauté, un travail d’équipe	REPORT RAPPORT

DATE                              17 February 2012

TO/DEST.                        Ottawa Police Services Board

FROM/EXP.                    Policy and Governance Committee

SUBJECT/OBJET           OTTAWA POLICE SERVICES BOARD WORK PLAN - 2012

COMMITTEE RECOMMENDATION

That the Ottawa Police Services Board approve the 2012 Work Plan for the Board.

BACKGROUND

The Ottawa Police Services Board’s Policy #GA-5 – Board Planning and Performance, stipulates that the Board will follow an annual planning cycle that includes establishing a yearly work plan for the Board and its four committees. 

Annex A contains a 2012 work plan for the Ottawa Police Services Board prepared by the Policy and Governance Committee and submitted for the Board’s approval.  It incorporates the Board’s legislative responsibilities as well as a number of initiatives identified by the Committee after a review of the Board’s Strategic Plan, Communications Plan, and performance in 2011. 

DISCUSSION

The majority of tasks included in the work plan are routine duties that must be performed by the Board each year to meet its legislated monitoring and oversight responsibilities.  There are also requirements each year for new or amended Board policies to address Ministry requirements or emerging issues, as well as regular review of existing policies to ensure they remain current.  In addition to these duties, the Board adopted a multi-pronged Community Engagement Strategy in 2008 that included several activities the Board has continued to implement, and these are included in the 2012 plan.  Two key components of the Board’s community outreach and engagement efforts in 2012 are:

• Informal meetings with specific community partners
  Since 2008 the Board has identified specific community partners with whom it wished to meet informally to build a relationship and learn about each other’s roles, challenges and concerns.  In some cases these meetings have led to public interest meetings held in collaboration with the community partner.  The meetings have in the past been delegated to the Policy & Governance Committee although all board members are invited to attend.  Examples of external partners the Committee has met or worked with to deliver a public interest meeting include:  school boards, the Council on Aging of Ottawa, the Lebanese-Arab Social Services Agency (LASSA), Crime Prevention Ottawa, business improvement associations, and COMPAC.  The 2012 plan includes informal meetings with two targeted groups:  representatives of the business community, and the school boards.  These meetings will serve the dual purpose of providing a mechanism for the Board to receive input from two key stakeholder groups as the 2013-2015 Business Plan is being developed.  

· Public Interest Meetings

Since 2008 the Board, in collaboration with the OPS and/or community partners, has hosted public interest meetings on topics such as:  Combating Drugs in our Community; Protecting Our Kids; Engaging Communities in the Justice System; Safety for Seniors; Safeguarding Your Identity, an Open Dialogue with LASSA; Youth Mental Health; Racial Profiling; Community Solutions for Preventing Youth Crime; and the Let’s Chat Youth Café.  The 2012 Work Plan includes public interest meetings to be held in collaboration with the OPS and external partners on:  community consultation around the 2013-2015 Business Plan in June; and a meeting on racial profiling to be held the first week in October. 

Other work of note to be undertaken in 2012 includes:

• Further consultation on and completion of a Board policy on Human Rights and Racial Profiling to complement the Police Service’s policies on those subjects.  A draft policy was developed in 2011 and has already been the subject of some consultation.
• Development of a crisis communication plan. 
• Development of the 2013-2015 OPS Business Plan.
• Comprehensive performance review of the Board. 

CONSULTATION

The Chief of Police and OPS staff have been consulted in the development of the work plan. 

FINANCIAL STATEMENT

All activities listed in the work plan can be accomplished within the Board’s 2012 budget.

CONCLUSION

The Board’s Policy #GA-5 – Board Planning and Performance, stipulates that the Board will follow an annual planning cycle that includes establishing a yearly work plan for the Board.  Approval of the attached work plan will set a course for the Board in 2012 that will fulfill its legislative and oversight responsibilities as well as address priorities identified following a review of the Board’s performance and activities in 2011. 

____________________________________________

Submitted by the Policy & Governance Committee:

Carl Nicholson, Chair

            Adriana Doyle

            Jim Durrell

Attach. (A, B)