OTTAWA POLICE SERVICES BOARD

2011 BOARD WORK PLAN – YEAR-END STATUS REPORT ON ACHIEVEMENTS

completed tasks are indicated by a checkmark (√)

The Ottawa Police Services Board is responsible for the provision of adequate and effective police services in the municipality.  For 2011, its work plan consists of the responsibilities listed below.  In addition to the duties noted, the Board holds regular meetings each month except August. 

RESPONSIBILITIES	Jan.	Feb.	Mar	April	May	June	July	Aug.	Sept.	Oct.	Nov.	Dec.	Notes
Establishing Expectations
1. Develop 2011 Calendar of Monitoring Requirements	√
2. Review Board Committee membership	√	√							√				Normally done once a year but more reviews were required due to new appointments throughout year
3. Meet with targeted community partners									√	√
4. Hold Public Interest Meetings				√						√
5. Schedule OPS presentations at Board meetings (as required)	√	√	√		√				√	√		√
6. Work to maintain positive relations with police associations (ongoing)
7. Publish Board Quarterly Newsletter			√			√			√			√
8. Develop policy on Accessibility Standards for Customer Service (as per Accessibility for Ontarians with Disabilities Act)								√	√	√			Approved in Dec.
9. Develop Board policy on Racial Profiling								√	√	√			Not completed - still in consultation process
10. Conduct review of Board Procedural By-law								√	√
11. Review new Complaints Policy													Not completed – will be added to 2012 work plan
12. Review Workplace Violence & Harassment Policy													Not completed – will be added to 2012 work plan
13. Provide input into the development of fiscal policies, objectives & priorities (FAC)	√				√				√	√
14. Provide input into annual Audit Plan (FAC)					√
15. Provide input and feedback to staff during annual budget development process (FAC)	√								√	√
16. Develop 2012 Board work plan (P&G)												√
17. Review & approve 2012 OPS budget										√	√
18. 2013-2015 Business Plan: input on and review of Member Engagement Survey, public survey on policing, Mayor & Councillor survey, community engagement approach (P&G)												√
Evaluating & Monitoring Performance
1. Track activities of Board	√	√	√	√	√	√	√	√	√	√	√	√
2. Report on 2010 Board Activities, Training & Performance	√
3. Review annual budget development process and guidelines, & make recommendations for revisions. (FAC)									√	√
4. Review annual budget for consistency with the OPS long range financial plans (FAC)									√	√
5. Review performance and remuneration for Deputy Chiefs and Director General	√										√		Remuneration reviewed in Jan.; one DC performance review in Nov.; the rest in Jan. 2012
6. Review Chief’s performance over past year & complete performance planning document for upcoming year.						√
7. Review performance in achieving Business Plan.	√						√
8. Review activities of Police Service (Annual Report).			√
9. Receive quarterly reports on the administration of the complaints system.					√		√			√
10. Review 2010 annual report on administration of the complaints system.					√
11. Receive quarterly reports on the finances of the organization.				√			√			√
12. Review 2010 annual Financial Status report				√
13. Review quarterly reports on Legal Services		√		√			√			√
14. Review quarterly reports on Labour Relations (In Camera)	√			√			√			√
15. Review quarterly reports on Workforce Management	√			√			√			√
16. Review quarterly reports on Employer of Choice for All	√				√					√
17. Receive quarterly reports on Board Monitoring Requirements	√			√			√			√
18. Review quarterly reports on OPS performance	√			√					√	√
19. Receive quarterly reports on senior officer assignments			√			√			√			√
20. Review annual report on Use of Force		√
21. Review annual report on Board Policy CR‑1:  Positive Workplace		√
22. Review annual report on Quality Assurance Unit, including compliance with Ministry standards.		√
23. Review annual report on Audit Plan					√
24. Review annual report on Asset Management							√
25. Review annual report on Board Policy CR‑6:  Public Consultation									√
26. Review 2010 annual report on Board Policy CR‑7:  Workforce Management (Divided into 3 separate reports):
a) Promotion Process			√
b) Tenure Program				√
c) Non-Exec. Succession Plan					√
27. Review annual report on Board discretionary funding												√
28. Review annual report on Secondary Activities												√
29. Review annual report on Succession Planning											√
30. Review 2010 annual report on Appointments made under Interprovincial Policing Act	√
31. Conduct Board performance review												√
Miscellaneous
1. Collective bargaining with OPA									√	√	√
2. Attend OAPSB Conference – Niagara, ON, May 11-13				√
3. Attend CAPB Conference – Regina, SK, Aug. 18-21								√
4. Attend Zone 2 Fall meeting in Ottawa									√
5. Planning for 2012 OAPSB Conference, Ottawa									√	√	√	√
6. Negotiate Chief’s contract extension						√