OTTAWA POLICE SERVICES BOARD

2012 BOARD WORK PLAN

The Ottawa Police Services Board is responsible for the provision of adequate and effective police services in the municipality.  For 2012, its work plan consists of the responsibilities listed below.  In addition to the duties noted, the Board holds regular meetings each month except August. 

RESPONSIBILITIES	Jan.	Feb.	Mar	April	May	June	July	Aug.	Sept.	Oct.	Nov.	Dec.	Notes
Establishing Expectations
1. Adopt 2012 Calendar of Monitoring Requirements	X
2. Review Board Committee membership													Normally done at start of year but was set for 2012 in Sept. 2011
3. Approve Board Strategic Plan and share with all primary internal and external stakeholders	X	X
4. Review Communications Plan to determine additional items to be implemented		X
5. Meet with targeted community partners						X				X
6. Hold Public Interest Meetings in collaboration with OPS						X				X
7. Schedule OPS presentations at Board meetings (as required)
8. Issue Board Quarterly Newsletter			X			X			X			X
9. Consultation & adoption of Board policy on Human Rights and Racial Profiling										X	X
10. Participate in development of 2013-2015 Business Plan					X				X	X
11. Develop a crisis communications plan					X	X
12. Review existing communications policies, protocols and procedures  (P&G)						X	X
13. Review Complaints Policy							X	X	X
14. Review majority of Chief’s Requirements policies (CR-1 through CR-8, CR-11, CR-13)							X	X	X
15. Provide input into annual Audit Plan (FAC)				X
16. Review annual budget for consistency with the OPS long range financial plans (FAC)				X
17. Provide input into the development of fiscal policies, objectives & priorities (FAC)						X
18. Review annual budget development process and guidelines, & make recommendations for revisions. (FAC)						X
19. Provide input and feedback to staff during annual budget development process (FAC)						X
20. Review and approve budget guidelines and timetable						X
21. Review progress report on Budget development									X
22. Receive draft Budget										X
23. Review & approve OPS budget											X
24. Develop 2013 Board work plan (P&G)												X
Evaluating & Monitoring Performance
1. Track activities of Board	X	X	X	X	X	X	X	X	X	X	X	X
2. Report on 2011 Board Activities, Training & Performance at a Board AGM, in conjunction with release of OPS Annual Report			X
3. Review activities of Police Service (Annual Report).			X
4. Review Chief’s performance.					X
5. Review performance of Deputy Chiefs and Director General.												X
6. Review remuneration for Executive positions	X
7. Review performance in achieving Business Plan.	X						X
8. Receive quarterly reports on the administration of the complaints system.				X			X			X
9. Review 2011 annual report on administration of the complaints system.				X
10. Receive quarterly reports on the finances of the organization.				X			X			X
11. Review 2011 annual Financial Status report				X
12. Review quarterly reports on Legal Services		X		X			X			X
13. Review quarterly reports on Labour Relations (In Camera)	X			X			X			X
14. Review quarterly reports on Workforce Management	X			X			X			X
15. Review quarterly reports on Employer of Choice for All			X
16. Receive quarterly reports on Board Monitoring Requirements	X			X			X			X
17. Review quarterly reports on OPS performance	X			X			X			X
18. Receive quarterly reports on senior officer assignments			X			X			X			X
19. Review annual report on Use of Force		X
20. Review annual report on Board Policy CR‑1:  Positive Workplace		X
21. Review annual report on Quality Assurance Unit, including compliance with Ministry standards.		X
22. Review annual report on Audit Plan 23.				X
24. Review annual report on Asset Management					X
25. Review annual report on Board Policy CR‑6:  Public Consultation							X
26. Review  annual report on Board Policy CR‑7:  Workforce Management (Divided into 3 separate reports):
a) Promotion Process			X
b) Tenure Program				X
c) Non-Exec. Succession Plan					X
27. Review annual report on Board discretionary funding												X
28. Review annual report on Secondary Activities												X
29. Review annual report on Executive Succession Planning											X
30. Review 2011 annual report on Appointments made under Interprovincial Policing Act	X
31. Conduct comprehensive Board performance review, including component on Communications											X	X
Miscellaneous
1. Collective bargaining with SOA
2. Planning for 2012 OAPSB Conference, Ottawa	X	X	X	X
3. Attend OAPSB Conference – Westin Ottawa, April 19-21				X
4. Attend CAPB Conference – Victoria, BC, Aug. 16-19								X
5. Attend Zone 2 Fall meeting in Ottawa									X