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OTTAWA PUBLIC LIBRARY BOARD MEETING

 

 

 Agenda 

 

Monday October 15, 2012

 5:00 pm

 

Festival Control Room, Ottawa City Hall, 110 Laurier Avenue West

 

Danielle McDonald, Chief Executive Officer

613-580-2424 x32189

Danielle.McDonald@BiblioOttawaLibrary.ca

 

Marc Pellerin, Library Board Assistant

613-580-2424 x32169

Marc.Pellerin@BiblioOttawaLibrary.ca

 

 

 

Committee Members:

Chair: Trustee Jan Harder

Vice-Chair: Trustee Jim Bennett

Trustees Amelita Armit, André Bergeron, Keith Egli, Patrick Gauch, David Gourlay, Christine Langlois, Danielle Lussier-Meek, Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan

 

REGRETS

 

DECLARATIONS OF CONFLICT OF INTEREST

 

APPROVAL OF THE AGENDA

 

1.         APPROVAL OF AGENDA

            BRD2012-0073                                                                                            DECISION

 

            That the Ottawa Public Library Board approve the agenda as presented.

 

PRESENTATIONS

 

CHAIR’S REMARKS

 

COMMUNICATIONS

 

RESPONSE TO INQUIRIES

 

REPORTS

 

2.         CONFIRMATION OF MINUTES: MONDAY SEPTEMBER 10, 2012

            BRD2012-0074                                                                                            DECISION

 

That the Ottawa Public Library Board approve the minutes dated September 10, 2012 as presented.

 

3.         2013 OPL DRAFT OPERATING & CAPITAL BUDGET AND ESTIMATES AND NINE YEAR CAPITAL FORECAST

            BRD2012-0075                                                                                            DECISION

 

That the Ottawa Public Library (OPL) Board receive and table the 2013 Draft Operating and Capital Budget Estimates for consideration at a subsequent meeting of the Board, to be held on 19 November, 2012; and

 

That the 2013 OPL Draft Operating and Capital Budget Estimates be tabled with City Council for consideration at its meeting of October 24, 2012; and

 

That the OPL Board receive the Nine-Year Capital Forecast for information.

 

4.         GOVERNANCE AND AUDIT COMMITTEE REPORT

            BRD2012-0076                                                                                            DECISION

 

            That the Board approve the following policies as revised:

 

§  Policy A.14 Environmental Sustainability

§  Policy B.7 Annual Board Planning Cycle

§  Policy C.4 CEO’s Membership on Other Bodies

§  Policy C.5 Authority Over Staff

 

5.         ONTARIO LIBRARY ASSOCIATION (OLA) CONFERENCE TRUSTEE ATTENDANCE

            BRD2012-0077                                                                                            DECISION

 

That the OPL Board approve Trustee Gauch’s participation in the Ontario Library Association Super Conference January 30 to February 2, 2013.

 

6.         TEMPORARY BOOKMOBILE SERVICE AT CHAPMAN MILLS PUBLIC SCHOOL

            BRD2012-078                                                                                              DECISION

 

That a temporary bookmobile stop be added to serve Chapman mills Public School from October 22, 2012 to March 25, 2013.

 

7.         CHIEF EXECUTIVE’S REPORT OCTOBER 2012

            BRD 2012-0079                                                                                    INFORMATION

 

            That the Ottawa Public Library Board receive this report for information.

 

8.         2012 OTTAWA PUBLIC LIBRARY BOARD WORK PLAN MID-YEAR REVIEW BRD 2012-0080                                                                                         INFORMATION

 

That the Ottawa Public Library Board receive this report for information.

 

9.         2012 STRATEGIC WORK PLAN MID-YEAR REVIEW

BRD 2012-0081                                                                                    INFORMATION

 

That the Ottawa Public Library Board receive this report for information.

 

10.       REVISIONS TO PERFORMANCE REPORTING

BRD 2012-0082                                                                                    INFORMATION

 

That the Ottawa Public Library Board receive this report for information.

 

11.       2012 CALENDAR OF REPORTS, OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS

BRD 2012-0083                                                                                    INFORMATION

 

That the Ottawa Public Library Board receive this report for information.

 

12.       MONITORING REPORT A.8 COMMUNICATION & COUNSEL TO THE BOARD

BRD 2012-0084                                                                                     MONITORING

 

That the Ottawa Public Library Board receive this report for information.

13.       MONITORING REPORT A.27 MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT

BRD 2012-0085                                                                                     MONITORING

 

            That the Ottawa Public Library Board receive this report for information.

 

14.       Q3 FINANCIAL REPORT (Supplementary Document)

BRD 2012-0086                                                                                     INFORMATION

 

            That the Ottawa Public Library Board receive this report for information.

 

IN CAMERA ITEMS*

 

NOTICES OF MOTION (FOR CONSIDERATION AT A SUBSEQUENT MEETING)

 

INQUIRIES

 

OTHER BUSINESS

 

ADJOURNMENT

 

15.       ADJOURNMENT

BRD 2012-0087                   ____________                                                                                              

 

  That the Ottawa Public Library Board meeting adjourn at ________.

 

NEXT MEETING

November 19, 2012

 

*Notice

 

In Camera Items are not subject to public discussion or audience.  Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session.  A form requesting such a review may be obtained, without charge, from the Office of the Chief Executive Officer or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.

____________________________________________________________________

Note:  1.   Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public.