OTTAWA
PUBLIC LIBRARY BOARD MEETING
Agenda
Monday
October 15, 2012
5:00 pm
Festival
Control Room, Ottawa City Hall, 110 Laurier Avenue West
Danielle
McDonald, Chief Executive Officer
613-580-2424
x32189
Danielle.McDonald@BiblioOttawaLibrary.ca
Marc
Pellerin, Library Board Assistant
613-580-2424 x32169
Marc.Pellerin@BiblioOttawaLibrary.ca
Committee
Members:
Chair: Trustee
Jan Harder
Vice-Chair: Trustee Jim Bennett
Trustees Amelita Armit, André Bergeron, Keith Egli, Patrick Gauch, David
Gourlay, Christine Langlois, Danielle Lussier-Meek, Shad Qadri, Doug Thompson,
Tim Tierney, Marianne Wilkinson, Rose Zeidan
DECLARATIONS OF CONFLICT OF
INTEREST
APPROVAL OF THE AGENDA
1. APPROVAL OF AGENDA
BRD2012-0073 DECISION
That
the Ottawa Public Library Board approve
the agenda as presented.
PRESENTATIONS
CHAIR’S REMARKS
COMMUNICATIONS
RESPONSE TO INQUIRIES
REPORTS
2. CONFIRMATION OF MINUTES: MONDAY
SEPTEMBER 10, 2012
BRD2012-0074 DECISION
That the Ottawa Public Library Board approve the minutes
dated September 10, 2012 as presented.
3. 2013 OPL DRAFT OPERATING
& CAPITAL BUDGET AND ESTIMATES AND NINE YEAR CAPITAL FORECAST
BRD2012-0075 DECISION
That
the Ottawa Public Library (OPL) Board receive and table the 2013 Draft
Operating and Capital Budget Estimates for consideration at a subsequent
meeting of the Board, to be held on 19 November, 2012; and
That
the 2013 OPL Draft Operating and Capital Budget Estimates be tabled with City Council
for consideration at its meeting of October 24, 2012; and
That the OPL Board receive
the Nine-Year Capital Forecast for information.
4. GOVERNANCE AND AUDIT
COMMITTEE REPORT
BRD2012-0076 DECISION
That
the Board approve the following policies as revised:
§ Policy
A.14 Environmental Sustainability
§ Policy B.7 Annual Board
Planning Cycle
§ Policy C.4 CEO’s Membership
on Other Bodies
§ Policy C.5 Authority Over
Staff
5. ONTARIO LIBRARY ASSOCIATION
(OLA) CONFERENCE TRUSTEE ATTENDANCE
BRD2012-0077 DECISION
That the OPL Board approve
Trustee Gauch’s participation in the Ontario Library Association Super
Conference January 30 to February 2, 2013.
6. TEMPORARY
BOOKMOBILE SERVICE AT CHAPMAN MILLS PUBLIC SCHOOL
BRD2012-078 DECISION
That
a temporary bookmobile stop be added to serve Chapman mills Public School from
October 22, 2012 to March 25, 2013.
7. CHIEF EXECUTIVE’S REPORT OCTOBER 2012
BRD
2012-0079 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
8. 2012 OTTAWA PUBLIC LIBRARY
BOARD WORK PLAN MID-YEAR REVIEW BRD
2012-0080 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
9. 2012 STRATEGIC WORK PLAN MID-YEAR
REVIEW
BRD
2012-0081 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
10. REVISIONS TO PERFORMANCE REPORTING
BRD
2012-0082 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
11. 2012 CALENDAR OF REPORTS,
OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS
BRD
2012-0083 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
12. MONITORING REPORT A.8
COMMUNICATION & COUNSEL TO THE BOARD
BRD
2012-0084 MONITORING
That
the Ottawa Public Library Board receive this report for information.
13. MONITORING REPORT A.27
MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT
BRD
2012-0085 MONITORING
That
the Ottawa Public Library Board receive this report for information.
14. Q3 FINANCIAL REPORT (Supplementary Document)
BRD
2012-0086 INFORMATION
That
the Ottawa Public Library Board receive this report for information.
IN CAMERA ITEMS*
NOTICES OF MOTION (FOR
CONSIDERATION AT A SUBSEQUENT MEETING)
INQUIRIES
OTHER BUSINESS
ADJOURNMENT
15. ADJOURNMENT
BRD
2012-0087 ____________
That
the Ottawa Public Library Board meeting adjourn at ________.
NEXT MEETING
November 19, 2012
*Notice
In Camera Items are not subject to
public discussion or audience. Any
person has a right to request an independent investigation of the propriety of
dealing with matters in a closed session.
A form requesting such a review may be obtained, without charge, from
the Office of the Chief Executive Officer or in person from the Chair of this
meeting. Requests are kept confidential pending any report by the Meetings
Investigator and are conducted without charge to the Requestor.
____________________________________________________________________
Note: 1. Please
note that any written or verbal submissions (including your name but excluding
personal contact information) will form part of the public record and be made
available to the Ottawa Public Library Board and the public.