OTTAWA POLICE SERVICES BOARD COMMISSION DE SERVICES POLICIERS D’OTTAWA
	Working together for a safer community La sécurité de notre communauté, un travail d’équipe	REPORT RAPPORT

DATE                              30 July 2012

TO/DEST.                       Chair and Members, Ottawa Police Services Board

FROM/EXP.                   Executive Director, Ottawa Police Services Board

SUBJECT/OBJET         2012 CANADIAN ASSOCIATION OF POLICE BOARDS’ ANNUAL CONFERENCE:  REQUEST FOR SPONSORSHIP

RECOMMENDATION

That the Ottawa Police Services Board approve a sponsorship contribution of $1,000 to the Canadian Association of Police Boards (CAPB) for its 2012 Annual Conference being held in Victoria, British Columbia from August 16-18, 2012.

BACKGROUND

Attached is a letter from Carol Allison-Burra, President, CAPB, dated July 5, 2012 inviting the Ottawa Police Services Board to sponsor the 2012 Annual Meeting and Conference of the CAPB being held in Victoria, British Columbia, August 16-18, 2012. 

There are several sponsorship opportunities available ranging from $250 up to $10,000, each having different benefits associated with it such as having your organization’s name appear in the conference program, on signage and in the final report.  The Ottawa Police Services Board has traditionally been a strong supporter of the CAPB and its work, and has supported the annual conference with a contribution of $1,000 for the past several years.

BOARD POLICY

The Board’s Discretionary Fund Policy GA-7 sets out four categories for priority funding, one of which is “Special Board Requirements” intended to provide flexibility to the Board to fund requests associated with Board-related events, such as the sponsorship of relevant conferences or special meeting requirements outside of normal budgetary provisions.  This request fits within this funding priority.

CONSULTATION

Consultation was not required as the Board has a policy that provides guidance in this matter.

FINANCIAL STATEMENT

There is approximately $2,000 remaining in the Board’s 2012 discretionary budget, leaving sufficient funds to cover this request as well as requests from other organizations anticipated this year. 

CONCLUSION

The Canadian Association of Police Boards’ annual conference is one of the most important networking and educational opportunities for members of police services boards across the country.  The Ottawa Police Board has been a strong supporter of the CAPB since 1995 when local police services in Ottawa were amalgamated.  The ongoing strength of the CAPB to advocate on behalf of municipal police services boards and to deliver services of benefit to local boards is reliant on continued support from its member boards.  Sponsoring the annual conference is a concrete way for the Ottawa Police Services Board to demonstrate its support for the work of the CAPB.

(Original signed by)

Wendy Fedec

Attach. (1)