1. motions, directions and inquiries recommended for closure

MOTIONS, DIRECTIVES ET DEMANDES DE RENSEIGNEMENTS DONT on recommande LA clôture

COMMITTEE RECOMMENDATION

That Council approve the closure of the Motions, Directions and Inquiries outlined in Document 1.

RECOMMANDATION DU COMITÉ

Que le Conseil approuve la clôture des motions, directives et demandes de renseignements mentionnées dans le document 1.

DOCUMENTATION

1. City Clerk & Solicitor’s report dated 1 November 2011 (ACS2011-CMR-CCB-0085).

2. Extract of Finance and Economic Development Committee Minutes of 1 November 2011.

Report to/Rapport au:

Finance and Economic Development Committee

Comité des finances et du développement économique

1 November 2011 / le 1 novembre 2011

Submitted by/Soumis par: M. Rick O’Connor

City Clerk / Greffier municipal

Contact Person/Personne ressource: Leslie Donnelly

Deputy City Clerk / Greffière adjointe

(613) 580-2424 x28857, leslie.donnelly@ottawa.ca

City Wide/À l'échelle de la Ville

Ref N°: ACS2011-CMR-CCB-0085

SUBJECT:	motions, directions and inquiries recommended for closure

OBJET :	MOTIONS, DIRECTIVES ET DEMANDES DE RENSEIGNEMENTS DONT on recommande LA clôture

REPORT RECOMMENDATION

That the Finance and Economic Development Committee recommend that Council approve the closure of the Motions, Directions and Inquiries outlined in Document 1.

RECOMMANDATION DU RAPPORT

Que le Comité des finances et du développement économique recommande au Conseil d’approuver la clôture des motions, directives et demandes de renseignements mentionnées dans le document 1.

BACKGROUND

In keeping with the Council-approved process for tracking formal Inquiries and Motions submitted at Standing Committees and Council, the Status Update – Finance and Economic Development Committee Inquiries and Motions – for the period ending 11 August 2011 was presented to the Finance and Economic Development Committee at its meeting on 18 August 2011.

At that meeting, it was noted that several motions, directions and inquiries remain outstanding from previous Terms of Council, some of which were sponsored by former Members of Council.

Committee considered and approved the following motion directing staff to review the log of outstanding motions and recommend those which could be closed:

Moved by Councillor M. McRae

WHEREAS there are motions and inquiries listed that originate from former elected officials and/or previous Councils; and

WHEREAS the 2010-2014 City Council has approved its Strategic Plan for the term; and

WHEREAS it is prudent to ensure that staff effort is being directed to matters that the current Council views as most relevant to their priorities;

THEREFORE BE IT RESOLVED that staff be directed to review motions, inquiries and directions from previous terms of Council, in consultation with the original council sponsor if s/he is a current Member and the Mayor and relevant Committee Chair(s) if the sponsor was a former Member, and bring forward a report to Council on those motions, inquiries and directions recommended for closure with no further action; and

BE IT FURTHER RESOLVED that the City Clerk and Solicitor be directed to develop a process for consideration in the Mid-Term Governance Review such that this type of review be accomplished with each new term of Council.

DISCUSSION

Following the direction at the Finance and Economic Development Committee, departmental staff reviewed each outstanding motion, inquiry and direction from previous terms of Council and are recommending the closure of the items listed in Document 1 for one of the following reasons:

Staff believe the intent has been completed through alternate action; or
The intent is no longer in keeping with Council’s strategic priorities.

Prior to recommending each item for closure, departmental staff consulted with the original Council sponsor (if a current Member) to refine the recommendations and receive consent for closure.

Staff recommends closing 19 of 89 motions, directions and inquiries as of October 24, 2011, representing 22 per cent of all outstanding motions, directions and inquiries.

As directed by the Finance and Economic Committee, the City Clerk and Solicitor will develop a process to review outstanding motions, inquiries and directions at the start of each new Term of Council for consideration as part of the Mid-Term Governance Review.

RURAL IMPLICATIONS

There are no implications specific to the rural area associated with this report.

CONSULTATION

N/A

COMMENTS BY WARD COUNCILLOR(S)

N/A

LEGAL IMPLICATIONS

There are no legal implications.

RISK MANAGEMENT IMPLICATIONS

N/A

TECHNICAL IMPLICATIONS

There are no technical implications associated with this report.

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

ACCESSABILITY IMPLICATIONS

There are no accessibility implications associated with this report.

SUPPORTING DOCUMENTATION

Document 1 - Departmental Report on Outstanding Motions, Directions and Inquiries

DISPOSITION

The motions, directions and inquiries as outlined in Document 1 will be considered closed, with no further action required.

motions, directions and inquiries recommended for closure

MOTIONS, DIRECTIVES ET DEMANDES DE RENSEIGNEMENTS DONT on recommande LA clôture

ACS2011-CMR-CCB-0085 city-wide / À l’Échelle de la ville

REPORT RECOMMENDATION