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4. 2009 GROWTH VEHICLE REQUESTS AUGMENTATION
DES DEMANDES DE VÉHICULES DE 2009 |
That
Council:
1. Receive this report for information.
2. Refer this report to the Planning
and Environment Budget Challenge Group.
Recommandations modifiÉeS du Comité
Que le
Conseil :
1. prennent connaissance du présent
rapport.
2. transmette le présent rapport au
Groupe d’examen critique du budget du Comité de l’urbanisme et de
l’environnement.
Documentation
1.
Deputy City
Manager, Public Works and Services report dated 15 August 2008 (ACS2008-PWS-FLT-0006).
2. Extract of
Draft Minutes, 9 September 2008.
Planning and Environment Committee
Comité de l'urbanisme et de l'environnement
and Council / et au Conseil
15 August 2008 / le 15 août 2008
Submitted by/Soumis par : R.G. Hewitt, Deputy City Manager/
Directeur municipal adjoint,
Public Works and Services/Services
et Travaux publics
Contact Person/Personne ressource : Ken Wetzel, Acting Director
Fleet
Services/Services du parc automobile
(613)
580-2424 x 52602, ken.wetzel@ottawa.ca
SUBJECT:
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OBJET :
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That the Planning and Environment Committee and Council receive this report for information.
Que le Comité des services communautaires et de
protection et le Conseil prennent connaissance du présent rapport.
In accordance with Council motion 27/139, carried at its meeting of 24, 25 and 27 January and 1-4 and 7 February 2005 staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2009 that fall within the jurisdiction of this Committee. Replacement fleet requirements are contained in a separate Information Report (ACS2008-PWS-FLT-0003).
Fleet
Services was directed to coordinate the production of this Information Report
to the Planning and Environment Committee outlining the fleet growth
requirements for 2009. The attached document
provides details including vehicle description, cost and programming rationale
for the Building Services, Solid Waste Services, Surface Operations Branch and
Water & Wastewater Services Branches which report to this Committee and
have growth requirements in 2009.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
No consultation required.
The supporting document details capital costs of $1.779 million and operating costs of $0.541 million associated with 2009 growth vehicle requests. The Draft 2009 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.
Document
1 - Planning and Environment Committee - 2009 Vehicle Growth Requests
DISPOSITION
This report is to be presented to Planning and Environment Committee in advance of the 2009 Budget process. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.
2009 GROWTH VEHICLE REQUESTS
AUGMENTATION DES DEMANDES DE
VÉHICULES DE 2009
ACS2008-PWS-FLT-0006 City Wide/à l'échelle de la Ville
Councillor
Hunter commented that the staffing increases are associated with some of the
vehicle requests, which are subject to budget approval. He noted the Community and Protective
Services Committee directed staff to include in the 2009 reports, for clarity
purposes, more information with regard to the contributions to the Fleet
Reserve Fund, other related budget impacts and cost breakdown.
Kenneth Wetzel, Acting Director of Fleet Services, confirmed the operating costs include fuel, maintenance and depreciation.
Councillor Hunter said that Council has not been making good use of the information contained in these reports in making decisions on the budget. He also suggested that the report might be referred to the Budget Challenge Group for further discussion and scrutiny.
Chair Hume indicated the Planning and Environment Committee Challenge Group would be meeting on October 17, 2008 and would be open to Committee members.
Moved by G. Hunter:
That the
Planning and Environment Committee and Council:
1. Receive this report for information.
2. Refer this report to the Planning
and Environment Budget Challenge Group.