8. 2009 GROWTH VEHICLE REQUESTS

Augmentation des Demandes de véhicules de 2009

Committee Recommendation

That Council receive this report for information.

Recommandation du comité

Que le Conseil municipal prenne connaissance de ce rapport.

Documentation

1. Deputy City Manager, Public Works and Services’ report dated 15 August 2008 (ACS2008-PWS-FLT-0007).

2. Extract of Draft Minutes, 16 September 2008.

Report to/Rapport au :

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

and Council / et au Conseil

15 August 2008 / le 15 août 2008

Submitted by/Soumis par : R.G. Hewitt,
Deputy City Manager/Directeur municipal adjoint,

Public Works and Services/Services et Travaux publics

Contact Person/Personne ressource : Ken Wetzel, Acting Director

Fleet Services/Services du parc automobile

(613) 580-2424 x 52602, ken.wetzel@ottawa.ca

City Wide

Ref N°: ACS2008-PWS-FLT-0007

SUBJECT:	2009 GROWTH VEHICLE REQUESTS

OBJET :	Augmentation des Demandes de véhicules de 2009

REPORT RECOMMENDATION

That the Corporate Services and Economic Development Committee and Council receive this report for information.

RECOMMANDATION DU RAPPORT

Que le Comité des services organisationnels et du développement économique et le Conseil prennent connaissance du présent rapport.

BACKGROUND

In accordance with Council motion 27/139, carried at its meeting of 24, 25 and 27 January and 1-4 and 7 February 2005 staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2009 that fall within the jurisdiction of this Committee. Replacement fleet requirements are contained in a separate Information Report (ACS2008-PWS-FLT-0003).

DISCUSSION

Fleet Services was directed to coordinate the production of this Information Report to the Corporate Services and Economic Development Committee outlining the fleet growth requirements for 2009. The attached document provides details including vehicle description, cost and programming rationale for the RPAM and Supply Management Branches which report to this Committee and have growth requirements in 2009.

Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.

CONSULTATION

No consultation required.

FINANCIAL IMPLICATIONS

The supporting document details capital costs of $0.306 million and operating costs of $0.118 million associated with 2009 growth vehicle requests. The Draft 2009 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.

SUPPORTING DOCUMENTATION

Document 1 - Corporate Services and Economic Development Committee - 2009 Vehicle Growth Requests

DISPOSITION

This report is to be presented to Corporate Services and Economic Development Committee in advance of the 2009 Budget process. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.