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2. CORPORATE SERVICES AND ECONOMIC DEVELOPMENT
COMMITTEE - 2008 Vehicle Growth
RequestS COMITÉ DES SERVICES ORGANISATIONNELS ET DU
DÉVELOPPEMENT ÉCONOMIQUE - Augmentation des Demandes de véhicules de
2008 |
Committee
Recommendation
That Council
receive this report for information.
Recommandation du comité
Que le Conseil prenne connaissance
du présent rapport.
COMMITTEE REVIEW DATE/ DATE D’EXAMEN PAR LE
COMITÉ
16 October 2007 / 16 octobre 2007
Present / Présences :
Chair /
Président : L. O’Brien
Vice Chair /
Vice-président : S. Desroches
Members /
Membres : R. Bloess
R. Chiarelli
D. Deans
E.
El-Chantiry
P. Hume
R. Jellett
M. McRae
M. Wilkinson
Documentation
1. Deputy City Manager's report (Public Works
and Services) dated 26 September 2007 (ACS2007-PWS-FLT-0013).
2. Extract of Minute, 16 October 2007.
Report
to/Rapport au :
Corporate Services and Economic Development Committee
Comité des services organisationnels
et du développement économique
and Council / et au Conseil
26 September 2007 / le 26 septembre 2007
R.G. Hewitt, Deputy City Manager/Directeur
municipal adjoint,
Public Works and Services/Services et Travaux publics
Contact
Person/Personne ressource : Ron Gillespie, Director/Directeur
Fleet Services/Services du parc automobile
613-842-3636 x 2201, ron.gillespie@ottawa.ca
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SUBJECT: |
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OBJET : |
REPORT RECOMMENDATION
That the Corporate Services and Economic Development Committee and Council receive this report for information.
RECOMMANDATION DU
RAPPORT
Que le Comité des services organisationnels et
du développement communautaire et le Conseil municipal prennent connaissance du
présent rapport.
BACKGROUND
In accordance with Councillor El-Chantiry’s motion 27/139, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2008 that fall within the jurisdiction of this committee. Replacement Fleet requirements are contained in a separate Information Report (ACS2007-PWS-FLT-0008).
DISCUSSION
Fleet
Services was directed to coordinate the production of this Information Report
to Corporate Services and Economic Development Committee outlining the Fleet
growth requirements for the 2008. The
attached document provides details including vehicle description, cost and
programming rationale for RPAM, City Clerk's Branch and Financial Services
Branch fleet growth requirements in 2008.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
CONSULTATION
No consultation required.
FINANCIAL IMPLICATIONS
No financial implications.
SUPPORTING DOCUMENTATION
Document 1 - Corporate Services and Economic Development Committee - 2008 Vehicle Growth Requests
INSERT EXCEL
DOCUMENT HERE
2008 Vehicle Growth RequestS
Augmentation des Demandes de véhicules de 2008
ACS2007-PWS-FLT-0013 city-wide / À l’Échelle de la ville
Responding to a series of questions from Councillor El-Chantiry with respect to a request contained in this report, Mr. B. Robinson, Acting Director of Real Property Asset Management, explained that a third ice resurfacer at the Ray Friel Centre would serve the Centre, but it would also serve as a space to service the adjacent geographic area to reduce down time in the event of failure. He noted that each ice pad generated $175 per hour in revenue and that the Branch’s mandate was to support programming. For these reasons, staff wanted to ensure vehicles were in service to prevent lost revenue and impact to the community. In closing, he confirmed that in the past, ice time had been lost because of equipment failure and this reflected negatively on the City.
Responding to follow-up questions from Councillor Wilkinson, Mr. Robinson explained that high-demand facilities had three ice resurfacers. However, he pointed to the Jim Durrell Centre as an example of a facility that did not have a third ice resurfacer. He further explained that when required, ice resurfacers were transported from one facility to another by float and that the City had a standing offer in place to address this need.
That the
Corporate Services and Economic Development Committee and Council receive this
report for information.
RECEIVED