M E M O /
N O T E D E S E R V I C E
|
|
By-Law No. 2009-231, “a by-law of the City of Ottawa respecting the delegation of authority to various officers of the City” was enacted by Council at its meeting of July 8, 2009.
This By-Law provides delegated authority to officers within the Public Works Department and requires that use of delegated authority be reported to the appropriate standing committee at least once per year.
It is recognized that the Delegation of Authority By-Law was re-enacted in 2011, however, since the authority noted in this IPD Memo was exercised by staff in 2010, the citation and section numbers in the previous By-Law are applicable and therefore will be cited this IPD Memo.
PURPOSE:
The purpose of this IPD Memo is to report to the Transportation Committee on the use of delegated authority for 2010 under Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231 by the Roads and Traffic Operations and Maintenance and Traffic Management and Operational Support Branches respectively, of the Public Works Department specific to the following sections:
· B 29 (1) – Erection of Signs and Signals; and,
· B 30 (1) – Temporary Traffic and Parking Control.
Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231 also delegates authority to the appropriate officers within the Public Works Department for the following sections, however, this authority was not used in 2010:
· B 27 (1) – Maintenance and Liability Agreements
· B 28 (1) – Intersection and Road Modifications
· B 31 (1) – Controlled Access Roads
Uses of the following sections of Schedule ‘B’ – City Operations Portfolio By-Law No. 2009-231 will be reported to the Transportation Committee as part of the 2010 Annual Municipal Parking Management Report:
· B 32 (1) – Traffic and Parking By-Law
· B 33 (1) and (2) – Municipally-Managed Parking Rates – Off-Street
· B 34 (1) – Municipally-Managed Parking Rates – On-Street
BACKGROUND
The Roads and Traffic Operations and Maintenance Branch of the Public Works Department provides integrated, safe and efficient management and maintenance of the City’s road right of way and transportation system network including 5,650 km of paved roads, 640 km of gravel roads, 2,000 km of sidewalks and 211 km of Transitway and Highway 174. The Branch is committed to the operational integrity of the road network for all road users through regular monitoring and maintenance programs and the application of traffic control devices including 1,070 signalized intersections, of which 45% are equipped with audible signals, 15 red light cameras rotated through 33 sites across the City, 143 traffic cameras, and 61,000 street lights.
Roads and Traffic Operations and Maintenance functions as a one stop shop for proactive operations and maintenance of the City’s street, sidewalk, pathway, and trail system and includes the following four Divisions:
· Roads Operations and Maintenance (Areas East, West, Core and South)
· Traffic Operations and Maintenance
· Special Operations; and
· Street Lighting.
The mandate of the Traffic Operations and Maintenance Division is to manage, operate and maintain all City traffic systems and traffic control devices, including the erection of signs and signals to ensure the safe, efficient movement of people and goods within the community.
The Traffic Management and Operational Support Branch provides operations, engineering, and technical support to the Department. The Branch reviews 15 high collision locations/year under the Safety Improvement Program, assesses over 235 Traffic Management Plans and 700 construction detour plans. There are 510 special events permits issued, and over 120 traffic incidents responded to and managed. The Cleaning the Capital program completes 1,430 litter and graffiti clean-up projects per year with the support of over 91,300 volunteers. The branch processes 100,000 service requests annually and develops, tracks and reports on the maintenance plan for the City’s road network.
The Branch includes the following five Divisions:
· Business Support, Maintenance Management and Performance Management;
· Operations Planning;
· Stakeholder Relations;
· Traffic, Engineering and Technical Services; and,
· Training, Health and Safety.
Part of the mandate of the Traffic, Engineering and Technical Services Division is to provide engineering technical services; support traffic management for unplanned traffic problems to assist with continued mobility across the City during any incident such as motor vehicle accidents, water main breaks and/or road infrastructure failure; and support planned events on the transportation network such as parades, demonstrations, marathons, etc.
Section B 29 (1) – Erection of Signs and Signals:
Specific to signs and signals, Section B 29 (1) – Erection of Signs and Signals delegates individual authority to the Deputy City Manager – City Operations, the General Manager – Public Works Department and the Manager – Roads and Traffic Operations and Maintenance Branch to erect and maintain such signs, traffic controls signals and other traffic control devices as may be required to regulate and direct pedestrian and vehicular traffic for the safety and convenience of the public.
Section B 30 (1) – Temporary Traffic and Parking Control:
With regard to traffic and parking control, Section B 30 (1) – Temporary Traffic and Parking Control of delegates individual authority to the Deputy City Manager – City Operations, the General Manager – Public Works Department and the Manager – Traffic Management and Operational Support to prohibit and regulate the movement, parking or stopping of vehicles for a temporary period, including the temporary closing of a City street during such times and days as deemed proper and necessary for the safe operation of the street and the safe performance of a vital City function and to erect appropriate signs to provide reasonable notice thereof.
Item (2) of Sections B 29 (1) – Erection of Signs and Signals and B 30 (1) - Temporary Traffic and Parking Control respectively, identifies that use of delegated authority under these sections be reported to the Transportation Committee at least once per year.
DISCUSSION
Due to the integrated approach to traffic management and operations taken by the Roads and Traffic Operations and Maintenance and Traffic Management and Operational Support Branches specific to intersection and road modifications, signs and signals and temporary traffic and parking control, the uses of delegated authority under the sections referenced above is provided in a consolidated listing attached as Document 1.
The following summary for the use of delegated authority under Sections B 29 (1) – Erections of Signs and Signals and B 30 (1) – Temporary Traffic and Parking Control as described above is provided.
Section B 29 (1) – Erection of Signs and Signals:
In 2010, Section B 29 (1) – Erection of Signs and Signals was used to install, operate and maintain the following:
· 20,000 signs;
· 1,070 signalized intersections, of which 45% were equipped with audible signals;
· 15 red light cameras rotated through 33 sites across the City; and
· 143 traffic cameras.
As described in Document 1 attached, the work noted above totaled $3,337,499.55 for sign installation and maintenance and $3,109,623.42 for signals production and maintenance.
Section B 30 (1) – Temporary Traffic and Parking Control:
In 2010, Section B 30 (1) – Temporary Traffic and Parking Control was used to respond and manage the following:
· Over 120 traffic accidents;
· 623 Special Event Permits, which include demonstrations, festivals, parades, etc.
· 116 temporary road closures
As described in Document 1 attached, the work noted above totaled $152,484.70 for temporary traffic and parking control.
Original signed by Dan O’Keefe and Kevin Wylie
Attach. 1 - Document 1 – Section B 26 (1) – 2010 Erection of Signs and Signals/Section B 27 (1) – 2010 Temporary Traffic and Parking Control
c.c. Deputy City Manager, City Operations
General Manager, Public Works Department
Coordinator, Transportation Committee
Document 1
Delegated Authority for 2010 Under Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231
Section B 29 (1) – Erection of Signs and Signals:
|
Sign Work for Others |
$274,944.05 |
|
$54,111.92 $83,495.99 $135,585.46 $660.62 $1,090.06 |
|
Sign Maintenance |
$3,062,555.50 |
|
$3,180.18 $1,115,170.18 $746,693.47 $670,417.89 $215,422.86 $114,910.66 $196,760.26 |
|
Signals |
$3,109,623.42 |
|
$3,078.658.59 $30,964.83 |
Section B 30 (1) – Temporary Traffic and Parking Control
|
Special Events and Temporary Road Closures |
$152,484.70 |
|
Traffic and parking control work related to special events including demonstrations, festivals, parades and temporary road closures/emergency events. |
|