Comité des transports
19 August 2009 / le 19 août 2009
Submitted
by/Soumis par : Marian Simulik, City Treasurer/Trésorière municipale
Contact
Person/Personne ressource : Brian Flynn, Manager, Financial Services/gestionnaire services financiers;Trésorier adjoint de la ville/Contrôleur
Financial Services/Services
financiers
(613)
580-2424 x21839, brian.flynn@ottawa.ca
SUBJECT:
|
2009 OPERATING AND CAPITAL BUDGET Q2 –
TRANSPORTATION COMMITTEE STATUS REPORT
|
|
|
|
OBJET :
|
BUDGETS DE
FONCTIONNEMENT ET DES IMMOBILISATIONS 2009 – T2 – RAPPORT D’ÉTAPE DU COMITÉ
DES TRANSPORTS |
That the
Transportation Committee receive this report for information.
Que le Comité des
transports prenne connaissance de ce rapport.
Quarterly operating status reports are prepared as part of the reporting framework approved by Council and present actual year-to-date revenues and expenditures against the amounts previously budgeted for the corresponding period. Year-end forecasts are also presented in the second and third quarter reports.
As outlined in the Corporate operating status report for the period ending March 31st, and as per Council approved motion as follows:
Moved by Councillor D. Deans
Seconded by
Councillor R. Jellett
BE IT RESOLVED THAT the Standing Committees of Council be provided with status reports to review the actual operating and capital results of their respective departments on a quarterly basis during 2009 and subsequent years.
This report represents the first of the two remaining “Quarterly Status” reports that will be prepared during 2009 showing results to date for both operating and capital programs supporting the Public Works Department.
Document 1 provides operating budget detail, year-to-date expenditure plus year-end forecast, for the Public Works Department and each of it’s individual Branches’. In addition, expenditure and revenue by type or nature for compensation, purchased services, fees, grants, etc. is also provided.
Document 2 provides detailed listing of the capital projects/programs sorted by service area, namely, Renewal, Growth and Strategic Initiatives.
Second Quarter Year-to-Date Results
The year-to-date actual expenditures and revenues are compared against the budget for the corresponding time frame. Departmental and branch budgets have been “calendarized’ to account for the seasonal nature of various City services and allow for the matching of actual spending or revenues against the budget for the same time period, instead of against the whole year’s budget. This format allows City management to detect potential spending or revenue issues at an earlier point in the year and implement corrective actions where required.
Year-to-date figures indicate that Public Works is exceeding budget by $2M or 2% on a $111.8M year-to-date budget. The over expenditure is associated with increased expenditures for winter maintenance activities which were greater than budget in the first quarter due to higher levels of snowfall in January. The branch has initiated cost control measures such as elimination of overtime for urban grass cutting and alterations to up coming snow removal operations in order to stay within the 2009 budget allocation.
Assuming a normal winter season,
current projections indicate Public Works will have a deficit of $0.7M,
representing 0.35% of total budget expenditures. (See Document 1 for full details of the 2009 Year-end Forecast by
department and branch).
The deficit has arisen primarily as a result of a shortfall in the 2009 approved budget allocation for collective agreements. The 2009 budget allocated 1.5% for contract settlements however as indicated by the table below contract settlements for 2009 are averaging 2.5% creating a 1% budget gap.
|
Year |
MPE |
CUPE 503 |
CIPP |
ATU 279 |
ATU 1760 |
CUPE 5500 |
CUPE Library |
Partime Rec/Cult |
FIRE OPFFA |
IASTE* |
|
2011 |
|
2.75% Jan
1 |
2.75% Jan
1 |
|
|
|
|
2.75% Jan
1 |
|
|
|
2010 |
|
2.5% Jan
1 |
2.5% Jan
1 |
|
|
2.0% Apr
1 |
|
2.5% Jan 1 |
1.00% Aug
1 |
|
|
2009 |
1.5% Jan
1 |
2.5% Jan
1 |
2.5% Jan
1 |
|
|
2.0% Apr
1 |
|
2.5% Jan 1 |
2.25% Jan 1 1.00% Aug
1 |
|
|
2008 |
2.2% Jan
1 |
3.25% Jan
1 |
3.0% Jan
1 |
|
3.0% Jan
1 |
3.25% Apr
1 |
3.0% Jan
1 |
3.0% Jan 1 |
2.21% Jan
1 1.00% Aug
1 |
|
|
2007 |
1.3% Jan
1 |
3.0% Jan
1 |
3.0% Jan
1 |
3.0% Apr
1 |
3.0% Jan
1 |
3.0% Apr
1 |
3.0% Jan
1 |
3.0% Jan 1 |
|
|
* IATSE
last negotiated settlement was January 1st, 2004 for 3%
The impact of the compensation budget shortfall for Public Works is forecast to be approximately $1.3M. The shortfall is forecast to be partially offset by reduced utility cost resulting from a cooler than normal summer season.
Capital Projects/Programs
Document 2 provides a listing of the capital program impacting Transportation services. Annex A provides the capital works program delivered by the Public Works Department. Annex B provides the integrated capital works and Annex C the non-integrated capital works provided by Infrastructure Services and Community Sustainability. The listing identifies the lead department, Ward, financial status – budget vs. actual, anticipated completion date and comments as to the status of each project/program.
The capital listing indicates that projects are generally on track with no significant issues noted.
Stimulus projects included in the listing are in the early stages of implementation but remain on track. The third quarter Works in Progress capital listing will provide a separate status listing of the Stimulus projects.
The purpose of this report is administrative in nature and therefore no public consultation is required. The Public Works Department was consulted in the preparation of this report.
There are no legal or risk management impediments to implementing the recommendation in this Report.
As outlined in the report.
Document 1 - 2009 June 30th Operating Results Summary
Document 2 – Capital Works in Progress
The results of Public Works operations will be incorporated in the 2009 Operating Budget Status Report - Q2 - Corporate Status Report, which will be presented to the Audit, Budget and Finance Committee on September 15, 2009.