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Ottawa Police Services Board
Minutes 48
Monday, 22 September 2014, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), Councillor J. Harder, L.A. Smallwood, C. Nicholson, Mayor J. Watson
Regrets: J. Durrell
CEREMONIAL ACTIVITIES / ANNOUNCEMENTS
a) Governor General Awards
Chair El-Chantiry congratulated Chief Bordeleau and Director General Frazer for being invested by the Governor General as Officers into the Order of Merit (O.O.M.) of the Police Forces for outstanding meritorious service. He also congratulated Mr. R. Mar and Staff Sergeant L. Turnbull who were each invested as Members of the Order of Merit (M.O.M.).
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 28 July 2014 meeting.
CONFIRMED
ITEM OF BUSINESS OF WHICH NOTICE WAS PREVIOUSLY GIVEN
1. REPEAL OF BY-LAW #2 OF 2011 AND ENACTMENT OF A NEW PROCEDURE BY-LAW #3 OF 2014
Executive Director’s report / Rapport de la directrice exécutive
That the Ottawa Police Services Board approve Procedure By-law #3 of 2014, being a by-law of the City of Ottawa Police Services Board to replace By-law #2 of 2011.
CARRIED
ITEMS OF BUSINESS
Chief Bordeleau reported on the following items (a copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca):
· Update on Guns and Gangs Priority
· Successful Conviction of Serial Sexual Assault
· Suspect Charged in String of Break-ins, Thefts of Automobiles
· West End Joint Enforcement Initiative with OC Transpo Special Constables
· Heatherington Bike Safety Event
· Back to School
· Man Charged with Ecstasy Trafficking
· Ride and Run to Remember, Annual Memorial Service.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
3. BUSINESS INFORMATION SOLUTIONS REALIGNMENT – AWARD OF CONSTRUCTION TENDER
Chief’s report
That the Ottawa Police Services Board:
1. Approve the award of a contract to Frecon Construction for the amount of $669,000 plus applicable taxes.
2. Delegate authority to the Chief of Police to award and modify all project contracts as necessary within the overall project budget.
CARRIED
4. REAL YOU WELLNESS CONTRACT RENEWAL FOR 2014 - 2015
Chief’s report
Mayor Watson asked if it was typical to split a payment over two years and to pre-commit a portion from the operating budget for the upcoming year. He asked if in future the program could be aligned with the fiscal year so as to avoid the need for a pre-commitment. Director General D. Frazer explained the Financial Accountability Procedures (FAP) Manual allows the Board to do this in order to conduct business when it goes past year end. She explained that right now the pilot program runs from September to May but the intention is to eventually make it a regular program and part of the annual budget with no need for a pre-commitment Chair El-Chantiry added that staff are currently evaluating the program and once that is completed he expected it would follow the fiscal year.
That the Ottawa Police Services Board approve:
1. The sole source award of a contract to Real You Inc for an amount of $300,000 exclusive of taxes, to carry out Phase Four of the Real You program.
2. Funding in the amount of $153,000 from the 2014 operating budget and a pre-commitment of 2015 operating budget funds in the amount of $147,000.
CARRIED
5. OTTAWA POLICE GALA - FUNDRAISER IN SUPPORT OF BOYS AND GIRLS CLUB OF OTTAWA
Executive Director’s report
That the Ottawa Police Services Board approve the purchase of a table at the Fifth Annual Ottawa Police Gala being held on October 25, 2014 at the Ottawa Convention Centre, at a cost of $1,750.
CARRIED
6. APPOINTMENT OF SPECIAL CONSTABLES - RCMP
Chief’s report
That the Ottawa Police Services Board approve the 10 appointments of the RCMP officers listed in Annex A as Special Constables pursuant to Section 53 of the Police Services Act, in accordance with the terms and conditions set forth in the attached Approval of Appointment form.
CARRIED
7. PUBLIC CONSULTATION POLICY: ANNUAL REPORT
Chief’s report
Member Nicholson congratulated Chief Bordeleau and staff for the well done report and in particular for the COMPAC strategic plan. The Chief noted that the plan was mapped out under the leadership of Deputy Chief E. Keeley.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
8. 2013 - 2015 BUSINESS PLAN – SEMI-ANNUAL STATUS REPORT (JANUARY TO JUNE 2014)
Chief’s report
That the Ottawa Police Services Board receive this report for information.
RECEIVED
9. OUTSTANDING BOARD INQUIRIES & MOTIONS: SEPTEMBER 2014
Executive Director’s report
That the Ottawa Police Services Board receive this report for information.
RECEIVED
10. LETTERS OF COMMENDATION
Chief’s report
That the Ottawa Police Services Board receive this report for information.
RECEIVED
ADOPTION OF BY-LAWS
11. BY-LAW TO ENACT PROCEDURE BY-LAW #3 of 2014
Reference Item #1, Annex B
That the Ottawa Police Services Board enact By-law #3 of 2014, being a By-law of the City of Ottawa Police Services Board to govern the proceedings of the Board.
CARRIED
OTHER BUSINESS
COMMUNICATIONS
That the Ottawa Police Services Board agree to waive the Rules of Procedure in accordance with sections 2(3) and 10(3) of its Procedural By-law, in order to receive the communication entitled “Increased Basic Constable Training Fees”.
CARRIED
a) SUSPENSION OF POLICE OFFICERS WITHOUT PAY
- Letter dated 1 August 2014 from Chair H. D’Angela, Regional Municipality of Niagara Police Services Board
b) INCREASED BASIC CONSTABLE TRAINING FEES
- Letter dated 9 September 2014 from President K. East, Ontario Association of Police Services Boards
- All Chiefs Memo regarding Basic Constable Training Program Fee Increase
That the Ottawa Police Services Board receive these communications for information.
RECEIVED
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by L. A. Smallwood
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:20 p.m.
(Original signed by) (Original signed by)
____________________________ _____________________________
W. Fedec E. El-Chantiry
Executive Director Chair