OTTAWA POLICE SERVICES BOARD

COMMISSION DE SERVICES POLICIERS D’OTTAWA

 

Working together for a safer community

La sécurité de notre communauté, un travail d’équipe

REPORT

RAPPORT

 

DATE                              22 September 2014

                                        

TO/DEST.                       Chair and Members of the Ottawa Police Services Board

 

FROM/EXP.                   Executive Director, Ottawa Police Services Board

 

SUBJECT/OBJET         REPEAL OF BY-LAW #2 OF 2011 AND ENACTMENT OF A NEW PROCEDURE BY-LAW #3 OF 2014

                                         (NOTICE PREVIOUSLY GIVEN)

 

 

RECOMMENDATION

 

That the Ottawa Police Services Board approve Procedure By-law #3 of 2014, being a by-law of the City of Ottawa Police Services Board to replace By-law #2 of 2011.

 

BACKGROUND

 

The proceedings of the Ottawa Police Services Board (the Board) are currently governed by Procedural By-law #2 of 2011.  Periodically the Board conducts reviews of its existing policies and by-laws to ensure they are still relevant and up-to-date.  The Board’s approved 2014 Work Plan included a review of the Procedural By-law and the review was recently conducted. 

 

Section 34 (3) of the current Procedure By-law stipulates that “No amendment or repeal of this By-law shall be considered at any meeting of the Board unless notice of the proposed amendment or repeal was given at a previous regular meeting of the Board and the Board may not waive such notice.” 

 

To comply with this requirement, on 28 July 2014 the report attached as Annex A was tabled with the Board outlining proposed changes to the existing Procedure By-law, along with a copy of the proposed new Procedure By-law, which will be By-law #3 of 2014 (attached as Annex B).  

 

Due to the number of changes to the By-law, it is recommended that the existing By-law #2 of 2011 be repealed and that a new By-law be adopted in its place for ease of reference. 

 

CONSULTATION

 

All members of the Board were invited to submit amendments to the By-law.  Once all proposed amendments were incorporated, the Board’s Policy & Governance Committee reviewed the new By-law.  Board Solicitor D. White also reviewed the proposed amendments and provided his input.  In addition, the Procedure By-laws of the City of Ottawa and some of the large police services boards in the Province were reviewed to assist in identifying gaps that might exist in the Ottawa Police Services Board By-law.

 

FINANCIAL STATEMENT

 

There are no financial implications associated with this report.

 

CONCLUSION

 

The proposed new By-law provides more detailed guidance in a number of areas to assist the Board in conducting its business.  With Notice having been duly given of the intention to repeal the existing by-law and replace it with the one attached at Annex B, the Board is asked to approve and enact Procedure By-law #3 of 2014. 

 

 

 

(Original signed by)

 

Wendy Fedec

Executive Director

 

Attach. (Annex A, Annex B)