COMMISSION DE SERVICES POLICIERS D’OTTAWA
Working together for a safer community
La sécurité de notre communauté, un travail d’équipe
DATE 26 May 2014
TO/DEST. Chair and Members, Ottawa Police Services Board
FROM/EXP. Executive Director, Ottawa Police Services Board
SUBJECT/OBJET CANADIAN ASSOCIATION OF POLICE GOVERNANCE ANNUAL CONFERENCE: REQUEST FOR SPONSORSHIP
That the Ottawa Police Services Board approve a sponsorship contribution of $1,000 to the Canadian Association of Police Governance for its 2014 Annual Conference being held in Halifax, Nova Scotia from August 21-23, 2014.
Attached at Annex A is a letter from the President of the Canadian Association of Police Governance (CAPG) and information about sponsorship opportunities for the 2014 Annual Meeting and Conference being held in Halifax, Nova Scotia, August 21-23, 2014.
There are several sponsorship opportunities available ranging from $500 up to $15,000, with different benefits associated with various levels of funding, such as having your organization’s name appear in the conference program, the CAPG website, on signage and in the conference report. The Ottawa Police Services Board has traditionally been a strong supporter of the CAPG and its work, and has supported the annual conference with a contribution of $1,000 for the past several years.
The Board’s Discretionary Fund Policy GA-7 sets out four categories for priority funding, one of which is “Special Board Requirements” intended to provide flexibility to the Board to fund requests associated with Board-related events, such as the sponsorship of relevant conferences or special meeting requirements outside of normal budgetary provisions. This request fits within this funding priority.
Consultation was not required as the Board has a policy that provides guidance in this matter.
Discretionary funds in the amount of $30,000 have been included in the Board’s 2014 budget, with $17,000 of that earmarked for specific purposes ($10,000 for the Street Ambassador Program, and $7,000 for the Police Association Scholarship Fund). Based on projected requests for discretionary funding in 2014, there are sufficient funds to cover this expenditure.
The Canadian Association of Police Governance annual conference is one of the most important networking and educational opportunities for members of police services boards across the country. The Ottawa Police Board has been a strong supporter of the CAPG since 1995 when local police services in Ottawa were amalgamated. The ongoing strength of the CAPG to advocate on behalf of municipal police services boards and to deliver services of benefit to local boards is reliant on continued support from its member boards. Sponsoring the annual conference is a concrete way for the Ottawa Police Services Board to demonstrate its support for the work of the CAPG.
(Original signed by)