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OTTAWA
POLICE SERVICES BOARD COMMISSION DE
SERVICES POLICIERS D’OTTAWA |
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Working together for a safer community La
sécurité de notre communauté, un travail d’équipe |
REPORT RAPPORT |
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DATE 28
April 2014
TO/DEST. Chair and Members, Ottawa
Police Services Board
FROM/EXP. Executive Director, Ottawa
Police Services Board
SUBJECT/OBJET BOARD MONITORING REQUIREMENTS STATUS
REPORT: FIRST QUARTER 2014
RECOMMENDATION
That the
Ottawa Police Services Board receive this report for information.
BACKGROUND
In
December 2005 the Ottawa Police Services Board received a report from the City
of Ottawa’s Auditor General on the Board’s governance practices. One of the Auditor’s recommendations
addressed the need for a calendar of monitoring requirements. He recommended that the Board:
…exercise more aggressive oversight of reporting to
the Board by ensuring that the Executive Director organize and maintain an
annual calendar of monitoring and other reports to be received by the
Board. Furthermore, that the Board
require reports to appear as an agenda item on the date they are scheduled to
appear, and require OPS senior management to formally respond if a report is
not going to meet a scheduled deadline.
Following input and review by the
Board’s Policy & Governance Committee and OPS staff, the Police Services
Board approved a Calendar of Monitoring Requirements in 2006 and has done so
each year since.
Included in the 2014 Calendar attached as Annex A is a column indicating
the reason why each report is required; in most cases they are required under
the Police Services Act, the Province’s Adequacy and Effectiveness of
Police Services Regulation, or the Board’s own policies.
Also included is a “Status” column to record any delays in submitting a
report, the reasons for the delay, and the new date on which the report will be
submitted. As recommended by the Board’s
Policy & Governance Committee, the Board is notified of changes in report
due dates through the submission of quarterly status reports to the Board. This report constitutes the first quarter
status report for 2014. There have been no
changes to the Calendar since the last status report.
The following reports due in the first quarter have not yet been received:
Ø
The Employer of Choice Progress Report has been delayed
from 2012 due to re-assessment of project and reporting approach. It will be included in a report on the latest
OPS Census.
Ø
The 2013 Annual Report on Appointments made under the Interprovincial Policing Act is delayed
from January 2014.
Ø
The 2013 OPS Annual Report was to be submitted in
March but is delayed due to the pending re-launch of the OPS website, as the
annual report is now web-based.
CONSULTATION
Consultation
takes place on an ongoing basis with members of the Ottawa Police Service.
FINANCIAL STATEMENT
There is
no direct financial impact associated with this report.
CONCLUSION
The
development of an annual Calendar of Monitoring Requirements sets clear
expectations for OPS staff and the Board with regard to when reports of a
monitoring nature are due. It assists
the Board in meeting its legislative obligations to monitor, on a regular
basis, certain aspects of Police Service business such as the status of the
budget, administration of the public complaints system, and the achievement of
Business Plan objectives, as well as compliance monitoring required by several
of the Ministry Policing Standards.
(Original
signed by)
Wendy Fedec
Attach. (1)