OTTAWA POLICE SERVICES BOARD
The Ottawa Police Services Board is responsible for the provision of adequate and effective police services in the municipality. For 2014, its work plan consists of the responsibilities listed below. In addition to the duties noted, the Board holds regular meetings each month except August.
RESPONSIBILITIES |
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Feb. |
Mar |
April |
May |
June |
July |
Aug. |
Sept. |
Oct. |
Nov. |
Dec. |
Notes |
Establishing Expectations
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1. Adopt 2014 Calendar of Monitoring Requirements |
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2. Approve 2014 Board Work Plan |
X |
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3. Review Board Committee membership |
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X |
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New Board member expected in mid-Feb. |
4. Public consultation on expanded use of Tasers |
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X |
X |
X |
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5. Review of Board Use of Force Policy AI-012 re Tasers |
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X |
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6. Develop policy on new AODA regulations |
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X |
X |
X |
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7. Develop a crisis communications plan with OPS |
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X |
X |
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Delayed from 2013. Consultant will be retained to assist. |
8. Review existing board communications policies, protocols, procedures (P&G) |
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X |
X |
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Linked to Item 4 - delayed from 2013. |
9. Public engagement on TSRDCP |
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X
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In collaboration with OPS |
10. Meet with targeted community partners as required (P&G) |
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11. Hold Public Interest meetings in collaboration with OPS as required |
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12. Schedule OPS presentations at Board meetings as required |
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13. Issue Board Quarterly Newsletter |
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X |
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X |
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X |
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X |
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14. Review Board Procedural By-law (P&G) |
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X |
X |
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Scheduled for review. |
15. Review Financial Accountability Procedures Manual |
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X |
X |
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Scheduled for review |
16. Review False Alarm Reduction By-law |
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X |
X |
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Scheduled for review |
17. Provide input into annual Audit Plan (FAC) |
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X |
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18. Provide input into the development of fiscal policies, objectives & priorities (FAC) |
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X |
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19. Review annual budget for consistency with the OPS long range financial plans (FAC) |
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X |
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20. Review annual budget development process and guidelines, & make recommendations for revisions. (FAC) |
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X |
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21. Review and approve budget guidelines and timetable |
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X |
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22. Table draft Budget |
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X |
Tentative |
23. Review & approve OPS budget |
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Q1 2015 |
24. Develop 2015 Board work plan (P&G) |
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X |
will be completed in Jan. 2015 after new members appointed. |
Evaluating & Monitoring Performance |
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1. Track activities of Board |
X |
X |
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X |
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2. Report on 2013 Board Activities, Training & Performance |
X |
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3. Review activities of Police Service through Annual Report (incl. Use of Force reporting) |
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X |
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4. Review remuneration for Executive positions |
X |
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5. Review performance in achieving Business Plan |
X |
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X |
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6. Receive quarterly reports on the administration of the complaints system. |
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X |
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X |
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X |
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7. Review 2013 annual report on administration of the complaints system. |
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X |
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8. Receive quarterly reports on the finances of the organization. |
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X |
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X |
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X |
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9. Review 2013 annual Financial Status report |
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X |
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10. Review quarterly reports on Legal Services |
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X |
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X |
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X |
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X |
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11. Review quarterly reports on Labour Relations (In Camera) |
X |
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X |
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X |
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X |
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12. Review quarterly reports on Workforce Management, incl. Senior Officer Assignments |
X |
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X |
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X |
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X |
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13. Receive quarterly reports on Board Monitoring Requirements |
X |
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X |
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X |
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X |
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14. Review quarterly reports on OPS performance |
X |
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X |
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X |
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X |
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15. Receive annual report on Appointments made under Interprovincial Policing Act |
X |
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16. Receive annual report on Board Policy CR‑1: Positive Workplace |
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X |
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17. Receive annual report on Quality Assurance Unit, including compliance with Ministry standards. |
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X |
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18. Review annual report on Audit Plan |
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X |
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19. Receive annual report on Asset Management |
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X |
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20. Receive annual report on Board Policy CR‑7: Workforce Management (Divided into 3 separate reports): |
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a) Promotion Process |
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X |
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b) Tenure Program |
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X |
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c) Non-Exec. Succession Plan |
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X |
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21. Receive annual report on Board Policy CR‑6: Public Consultation |
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X |
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22. Receive annual report on Executive Succession Planning |
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X |
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23. Review performance of Chief, Deputy Chiefs and Director General. |
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X |
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24. Review annual report on Board discretionary funding |
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X |
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25. Receive annual report on Secondary Activities |
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X |
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26. Conduct mini Board performance review |
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X |
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Miscellaneous
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1.Collective bargaining with OPA |
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To be determined |
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2.Collective bargaining with SOA |
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To be determined |
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3.Attend OAPSB Conference – Toronto, May 22-24 |
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X |
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4.Attend CAPB Conference – Halifax, Aug. 20-23 |
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X |
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5.Attend Zone 2 Fall meeting in Ottawa |
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X |
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