OTTAWA POLICE SERVICES BOARD
ANNUAL CALENDAR OF MONITORING REQUIREMENTS: JANUARY – DECEMBER 2013
THIRD QUARTER UPDATE (as of 30 September 2013)
This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.
Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.
MONTH |
REPORT |
REQUIREMENT |
RESPONSIBLE |
STATUS |
|
January |
Secondary Activities: 2012 Annual Report |
Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j) |
Chief of Police |
Delayed from Dec. 2012 due to workload. Received in January. |
|
|
Employer of Choice Progress Report |
Board motion – 23 June 2008 & Board Policy CR-1 |
Chief of Police |
Delayed from 2012 due to re-assessment of project and reporting approach |
|
|
Board Work Plan - 2013 |
Board Policy GA-5 |
Board Executive Director |
Received |
|
|
Calendar of Board Monitoring Requirements - 2013 |
Board Policy BC-2, section 3
|
Board Executive Director |
Received |
|
|
Business Plan - Semi-Annual Status Report |
Board Policy BC-2, section 2(i) |
Chief of Police |
Received |
|
|
Performance Report: 4th Quarter 2012 |
N/A |
Chief of Police |
Received |
|
|
Workforce Management Report: 4th Quarter 2012 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
Received |
|
|
Appointments Made Under the Interprovincial Policing Act –2012 Annual Report |
Interprovincial Policing Act |
Chief of Police |
Received |
|
|
Report on Labour Relations Unit: 4th Quarter 2012 (Confidential) |
Board request |
Chief of Police |
Received |
|
February
|
Board Activity, Training & Performance: 2012 Annual Report
|
Board Policy GA-5, section 10 & GA-3, section 6 |
Board Executive Director |
Received |
|
|
Legal Services Report: 4th Quarter 2012 |
Board Policy GA-8, section 6.1 |
Board Solicitor |
Received |
|
Feb. (cont’d) |
Use of Force: 2012 Annual Report |
Ministry Standard & Board Policy AI-012 |
Chief of Police |
Included in OPS 2012 Annual Report received in April |
|
|
Positive Workplace: 2012 Annual Report |
Board Policy CR-1 |
Chief of Police |
Received in May |
|
|
Compliance with Ministry Standards: 2012 Annual Report (Chapter 4 policies) |
Adequacy Standards Regulation section 35; Board Policy CR-9, sections 11 and 13; Ministry Standard & Board Policy LE-006, sec. (a)(i); Ministry Standard & Board Policy LE-020, sec. (a); Ministry Standards & Board Policies CT-001, 002, 003 & 004 |
Chief of Police |
Received in March as February meeting was cancelled |
|
March |
Senior Officers’ Assignment Quarterly Update |
Board Policy BC-2, section 2(g) |
Chief of Police |
Received |
|
|
Promotion Process - 2012 Annual Report |
Board Policy CR-7 & CR-11 |
Chief of Police |
Received |
|
|
2012 OPS Annual Report |
Adequacy Standard section 31; Board Policy BC-2, section 2(c) |
Chief of Police |
Delayed due to work on 2013-2015 Business Plan; received in April. |
|
|
Workplace Accidents and Injuries: 2012 Annual Report |
Occupational Health & Safety Act & Board Policy CR-15 |
Chief of Police |
Received |
|
April |
Complaints, Part V – Police Services Act - 4th Quarter & 2012 Annual Report |
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
|
Complaints Report – Part V, Police Services Act - 1st Quarter 2012
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
|
2012 Annual Financial Report (Including annual report on Donations, Loans, Gifts & Sponsorships Policy CR-8)
|
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
Received |
|
April (cont’d) |
Financial Status Report: 1st Quarter 2013
|
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8 |
Chief of Police |
Received |
|
|
Performance Report: 1st Quarter 2013
|
N/A |
Chief of Police |
Received |
|
|
Board Monitoring Requirements: 1st Quarter 2013 |
Board Policy BC-2, section 3 |
Board Executive Director |
Received |
|
|
Workforce Management Report: 1st Quarter 2013 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
Received |
|
|
Tenure Program - 2012 Annual Report
|
Board Policy CR-7 |
Chief of Police |
Received |
|
|
2013 Audit Plan |
Adequacy Regulation, section 35 & Board Policy CR-9, section 9 |
Chief of Police |
Received in May to allow for FAC review |
|
|
Semi-annual update on Crime Stoppers |
Board direction – 30 Apr. 2012 |
Crime Stoppers |
Received |
|
|
Legal Services report: 1st Quarter 2013 (Public and In Camera) |
Board Policy GA-8, section 6.1
|
Board Solicitor |
Received |
|
|
Awards to be Presented at Annual Police Community Awards Ceremony (In Camera) |
N/A |
Chief of Police |
Received in May |
|
|
Labour Relations Unit Report: 1st Quarter 2013 (In Camera) |
Board request |
Chief of Police |
Received |
|
May |
Asset Management – 2012 Annual Report |
Board Policy CR-4 |
Chief of Police |
Received in July as part of Q2 Financial Status Report |
|
|
Executive and Non-Executive Succession Plans - 2012 Annual Report |
Board Policies BC-3 and CR-7 |
Chief of Police |
Replaced by annual report on new Executive Succession Management Program, due in December. |
|
June |
Senior Officers’ Assignment Update Report |
Board Policy BC-2, section 2(g) |
Chief of Police |
Wrapped into quarterly report on Workforce Management; received in July |
|
July |
Financial Status Report: 2nd Quarter 2013 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
Received |
|
July (cont’d) |
Complaints Report, Part V – Police Services Act - 2nd Quarter 2013
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)
|
Chief of Police |
Received |
|
|
Semi-Annual Status Report on Business Plan |
Board Policy BC-2, section 2(i) |
Chief of Police |
Received in September |
|
|
Board Monitoring Requirements Status Report: 2nd Quarter 2013 |
|
Board Executive Director |
Received |
|
|
Performance Report - 2nd Quarter 2013 |
N/A |
Chief of Police |
Received |
|
|
Workforce Management Report: 2nd Quarter 2013 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
Received |
|
|
Labour Relations Unit Report: 2nd Quarter 2013 (In Camera) |
Board request |
Chief of Police |
Received |
|
|
Legal Services Report: 2nd Quarter 2013 (Public & In Camera) |
Board policy GA-8, section 6.1 |
Board Solicitor
|
Received |
|
August |
NO MEETING |
|
|
|
|
September |
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
To be included in quarterly report on Workforce Management due in October |
|
|
Public Consultation Policy: Annual Report |
Board Policy CR-6 |
Chief of Police |
Delayed until Oct. |
|
|
Awards to be Presented at Annual Police Awards Ceremony (In Camera) |
N/A |
Chief of Police |
Received |
|
October |
Financial Status Report: 3rd Quarter 2013 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act: 3rd Quarter 2013
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
Oct. (cont’d) |
Semi-annual update on Crime Stoppers |
Board direction – 30 Apr. 2012 |
Crime Stoppers |
|
|
|
Performance Report: 3rd Quarter 2013 |
N/A |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 3rd Quarter 2013 |
|
Board Executive Director |
|
|
|
Workforce Management Report: 3rd Quarter 2013 (including Senior Officers Assignment Update) |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) and 2(g) |
Chief of Police |
|
|
|
Labour Relations Unit Report: 3rd Quarter 2013 (In Camera) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 3rd Quarter 2013 (Public & In Camera)
|
Board policy GA-8, section 6.1 |
Board Solicitor |
|
|
November |
none |
|
|
|
|
December |
Board Discretionary Fund: 2013 Annual Report |
Board Policy GA-7 |
Board Executive Director |
|
|
|
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Secondary Activities: 2013 Annual Report |
Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j) |
Chief of Police |
|
|
|
Executive Succession Management Program Annual Report (In Camera) |
Board Policy CR-3 |
Chief of Police |
|