Ottawa Police Services Board

 

Minutes 34

 

Monday, 22 April 2013, 5:00 p.m.

 

Champlain Room, 110 Laurier Avenue West, Ottawa

 

 

Present:        Councillor E. El-Chantiry (Chair), J. Durrell (Vice Chair), A. Doyle, Councillor J. Harder, C. Nicholson, L.A. Smallwood

 

Regrets:        Mayor J. Watson

 

 

CEREMONIAL ACTIVITIES / ANNOUNCEMENTS

 

a)    Moment of Silence – Boston Marathon and West, Texas Victims

 

 

Chair El-Chantiry asked that everyone stand and join him in a moment of silence in memory of those who lost their lives in the Boston Marathon bombings and the West, Texas explosion.

 

 

CONFIRMATION OF MINUTES

 

That the Ottawa Police Services Board confirm the Minutes of the 25 March 2013 meeting.

 

                                                                                                             CONFIRMED

 

 


ITEMS OF BUSINESS

 

1.         CHIEF’S VERBAL REPORT

 

 

Chief Bordeleau reported on the following items (a copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca):

 

·         Boston Tragedy

·         Police Week

·         Grease Thefts from Restaurants

·         Good Work by Constable Paul Cahill

·         Rideauwood Walkathon

·         Ottawa Police Service Ethics Week

·         Flag and Banner Events

·         Ontario Police Memorial.

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

2.         OTTAWA POLICE SERVICE ANNUAL REPORT – 2012:  A YEAR IN REVIEW

Chief’s report dated 22 April 2013

 

 

Chief Bordeleau introduced “2012:  A Year in Review”, an annual compilation of the organization’s achievements and operational initiatives, along with preliminary crime statistics and performance figures.  It forms part of the Service’s ongoing performance monitoring and meets Provincial Adequacy Standards and Board Policy requirements for annual reporting on organizational priorities and objectives.

 

Mr. R. Mar, Director, Planning, Performance & Analytics, and Mr. A. Berry, Evaluation & Research Coordinator, Planning & Policy, made a brief presentation providing an overview of the online publication.

 

Member Durrell requested that staff report back to the Board with the number of hits to the Annual Report website, differentiating between members of the public and members of the Service if possible.  Mr. Mar explained that staff would have to review the diagnostics and Google analytics to determine the originating viewer, but that they would attempt to provide the requested information. 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                CARRIED

 

 

3.         NATIONAL CAPITAL AREA CRIME STOPPERS - SEMI-ANNUAL UPDATE

Presentation from W. Bissett, President, National Capital Area Crime Stoppers

 

 

Mr. W. Bissett, President, was accompanied by a new board member, Ms. L. Underwood.  On behalf of National Capital Area Crime Stoppers, Mr. Bissett expressed appreciation for the opportunity to address the Board and thanked them for their support over the past year.  (A copy of the presentation will be kept on file with the Board’s Executive Director.) 

 

Mr. Bissett provided an update on the organization’s financial position, board membership, and community outreach.  He thanked Chief Bordeleau for his past support and appealed for help in connecting with the business community again.

 

Member Harder made a number of suggestions.  She suggested that holding a gala may not be the best way to fundraise anymore and that returning to locally held events would be more beneficial.  In that regard she suggested contacting the Council for Business Improvement Areas for assistance, bringing back Bail and Jail, and inviting City councillors to the table to help get their name out and drive up donations/fundraising.  She suggested that Chair El-Chantiry and she could invite a couple of other councillors from different parts of the City to meet with Mr. Bissett in the next few weeks to discuss some new approaches. 

 

Vice Chair Durrell congratulated Mr. Bissett and his board for all the work they have done.  He suggested the board may have to utilize individuals who have more influence and contacts to stabilize their current situation.  He believed there is much money to be made through a gala if the organizer is well connected, and he said he would suggest someone to run the gala in the fall. 

 

Chief Bordeleau congratulated Mr. Bissett for his leadership and for bringing Crime Stoppers back from where it was a year ago.  He gave his commitment that the OPS will ensure Crime Stoppers thrives, as it is a much needed program.  Mr. D. Snoddy, the OPS’s new Director of Community Development, will work with Crime Stoppers to ensure its continued success.

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 


 

4.         BOARD POLICY ON ACOUSTIC HAILING DEVICES

Executive Director’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board approve a new Board policy on Acoustic Hailing Devices (#AI-017) as set out in Annex A.

 

                                                                                              CARRIED

 

 

5.         COLLISION REPORTING CENTRES – UPDATE AND APPROVAL OF CONTRACT FOR PROJECT MANAGEMENT SERVICES

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board:

 

1.  Receive this update on the Collision Reporting Centres Project.

 

RECEIVED

 

2.  Maintain the current level of fees for the purchase of Motor Vehicle Collision Reports.

 

CARRIED

 

3.  Approve an increase to the contract with CAE for project management services for an amount not to exceed $90,000 (exclusive of taxes).

 

                                                                                                CARRIED

 

 

6.         2670 QUEENSVIEW DRIVE – LEASE AND FIT UP OF CITY OF OTTAWA FACILITY

Chief’s report dated 22 April 2013

 

 

Vice Chair Durrell wished to move an amendment that would reduce the project budget to $116/sq. ft. with the understanding that any corresponding adjustments required to the capital budget would be made.  Should staff require additional funds at a later date they could bring a request to the Board.

 

Moved by J. Durrell

 

That the Ottawa Police Services Board:

 

1.    Approve the execution of an Occupancy and Use Agreement with the City of Ottawa for approximately 33,870 sq. ft. of space located at 2670 Queensview Drive for a period of 11 years, 8 months commencing May 1, 2013.

 

2.    Delegate authority to the Chief of Police to complete required tenant fit-up, furniture and equipment acquisition and project management services for an amount not to exceed $116/sq. ft. for 33,870 sq. ft. of space, or a total cost of $3,928,920.

 

                                                                                                CARRIED as amended

 

 

7.         ATTENDANCE AT ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS ANNUAL CONFERENCE

Executive Director’s report dated 22 April 2013

 

 

Chair El-Chantiry asked that the Board also approve the attendance of the Board Executive Director at the conference.

 

Moved by L. A. Smallwood

 

That the Ottawa Police Services Board approve the attendance of Member Smallwood and Executive Director Fedec at the Annual Conference of the Ontario Association of Police Services Boards, to be held May 30 – June 1, 2013 in Toronto, Ontario.

 

                                                                                                CARRIED as amended

 

 

8.         ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS’ 2013 CONFERENCE:  FUNDING REQUEST

Executive Director’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board approve a $1,000 sponsorship contribution to the Ontario Association of Police Services Boards’ 2013 Annual Conference being held in Toronto, Ontario on May 30 – June 1, 2013.

 

                                                                                                CARRIED

 

 


9.         EXECUTIVE SUCCESSION MANAGEMENT PROGRAM

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board:

1.    Approve the Executive Succession Management Program.

 

2.    Amend Board Policy CR-3 to align with the approved Executive Succession Management Program and enhanced business continuity plans.

 

                                                                                                CARRIED

 

 

10.      TENURE PROGRAM – 2012 ANNUAL REPORT

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

11.      PROFESSIONAL STANDARDS SECTION – 2012 ANNUAL REPORT

Chief’s report dated 22 April 2013                                                                         

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

12.      PERFORMANCE REPORT – FIRST QUARTER 2013

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 


13.      FINANCIAL STATUS REPORT - FIRST QUARTER 2013

Chief’s report dated 22 April 2013

 

 

Chair El-Chantiry explained that the Service was successful in finding efficiencies within the 2012 budget, however despite their hard work and through no fault of their own the year will end in a deficit as a result of the recent arbitration ruling on the collective agreement with the Ottawa Police Association.

 

Chief Bordeleau confirmed that 85% of the OPS budget is attributed to salaries and benefits ($182,655,000) and a 1% adjustment translates to $1,800,000.  A one half percent increase to the budget is approximately $900,000.

 

The Chair stated that this Board supports the Association of Municipalities Ontario (AMO) and the Ontario Association of Police Services Boards (OAPSB) in the work they are doing to establish new arbitration guidelines; however no movement has been made to date by the provincial government.

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

14.      LEGAL SERVICES STATUS REPORT – FIRST QUARTER 2013

Board Solicitor’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

15.      WORKFORCE MANAGEMENT REPORT – FIRST QUARTER 2013

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board:

 

1.      Receive this report for information.

 

                                                                                                   RECEIVED

 


2.      Approve the appointment of eight (8) new recruit sworn officers who successfully completed the required Ontario Police College training in Q1, in accordance with Section 31(1)(a) of the Police Services Act; and

 

                                                                                                   CARRIED

 

3.      Approve the appointment of six (6) experienced sworn officers who were sworn in during Q1, in accordance with Section 31(1)(a) of the Police Services Act.

 

                                                                                                CARRIED

 

 

16.      COMPLAINTS REPORT, PART V – POLICE SERVICES ACT – FIRST QUARTER 2013

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

17.      BOARD MONITORING REQUIREMENTS STATUS REPORT – FIRST QUARTER 2013

Executive Director’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

18.      OUTSTANDING BOARD INQUIRIES & MOTIONS: APRIL 2013

Executive Director’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 


19.      LETTERS OF COMMENDATION

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board receive this report for information.

 

                                                                                                RECEIVED

 

 

OTHER BUSINESS

 

Moved by J. Durrell

 

That the Ottawa Police Services Board agree to waive the Rules of Procedure in accordance with sections 2(3) and 10(3) of its Procedural By-law, in order to consider Additional Item 20: E-Just Maintenance Agreement Renewal.

 

                                                                                                  CARRIED

 

20.      E-JUST MAINTENANCE AGREEMENT RENEWAL

Chief’s report dated 22 April 2013

 

 

That the Ottawa Police Services Board approve the renewal of the eJust Maintenance Agreement for a five year term from 01 January 2013 to 31 December 2017 based on the Financial Statement contained in this report.

 

                                                                                                CARRIED

 

 

CONSIDERATION OF MOTION TO MOVE IN CAMERA

 

Moved by L. A. Smallwood

 

That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.

 

                                                                                                CARRIED

 

 


ADJOURNMENT

 

The meeting adjourned at 5:50 p.m.

 

 

 

            original signed by                                      original signed by

____________________________           _____________________________

  W. Fedec                                                       E. El-Chantiry

  Executive Director                                       Chair