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Ottawa Police Services Board
DISPOSITION 34
Monday, 22 April 2013, 5:00 p.m.
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Notes: Underlining indicates a new or amended recommendation approved by the Board.
ITEMS OF BUSINESS
1. CHIEF’S VERBAL REPORT
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. OTTAWA POLICE SERVICE ANNUAL REPORT – “2012 : A YEAR IN REVIEW”
That the Ottawa Police Services Board receive this report for information.
RECEIVED
3. NATIONAL CAPITAL AREA CRIME STOPPERS - SEMI-ANNUAL UPDATE
That the Ottawa Police Services Board receive this report for information.
RECEIVED
4. BOARD POLICY ON ACOUSTIC HAILING DEVICES
That the Ottawa Police Services Board approve a new Board policy on Acoustic Hailing Devices (#AI-017) as set out in Annex A.
CARRIED
5. COLLISION REPORTING CENTRES – UPDATE AND APPROVAL OF CONTRACT FOR PROJECT MANAGEMENT SERVICES
That the Ottawa Police Services Board:
1. Receive this update on the Collision Reporting Centres Project.
RECEIVED
2. Maintain the current level of fees for the purchase of Motor Vehicle Collision Reports.
CARRIED
3. Approve an increase to the contract with CAE for project management services for an amount not to exceed $90,000 (exclusive of taxes).
CARRIED
6. 2670 QUEENSVIEW DRIVE – LEASE AND FIT UP OF CITY OF OTTAWA FACILITY
That the Ottawa Police Services Board:
1. Approve the execution of an Occupancy and Use Agreement with the City of Ottawa for approximately 33,870 sq. ft. of space located at 2670 Queensview Drive for a period of 11 years 8 months commencing May 1, 2013.
2. Delegate authority to the Chief of Police to complete required tenant fit-up, furniture and equipment acquisition and project management services for an amount not to exceed $116/sq. ft. for 33,870 sq. ft. of space, or a total cost of $3,928,920.
CARRIED as amended
7. ATTENDANCE AT ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS ANNUAL CONFERENCE
That the Ottawa Police Services Board approve the attendance of Member Smallwood and Executive Director Fedec at the Annual Conference of the Ontario Association of Police Services Boards, to be held May 30 – June 1, 2013 in Toronto, Ontario.
CARRIED as amended
8. ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS’ 2013 CONFERENCE: FUNDING REQUEST
That the Ottawa Police Services Board approve a $1,000 sponsorship contribution to the Ontario Association of Police Services Boards’ 2013 Annual Conference being held in Toronto, Ontario on May 30 – June 1, 2013.
CARRIED
9. EXECUTIVE SUCCESSION MANAGEMENT PROGRAM
That the Ottawa Police Services Board:
1. Approve the Executive Succession Management Program.
2. Amend Board Policy CR-3 to align with the approved Executive Succession Management Program and enhanced business continuity plans.
CARRIED
10. TENURE PROGRAM – 2012 ANNUAL REPORT
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. PROFESSIONAL STANDARDS SECTION – 2012 ANNUAL REPORT
That the Ottawa Police Services Board receive this report for information.
RECEIVED
12. PERFORMANCE REPORT – FIRST QUARTER 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
13. FINANCIAL STATUS REPORT - FIRST QUARTER 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
14. LEGAL SERVICES STATUS REPORT – FIRST QUARTER 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
15. WORKFORCE MANAGEMENT REPORT – FIRST QUARTER 2013
That the Ottawa Police Services Board:
1. Receive this report for information.
RECEIVED
2. Approve the appointment of eight (8) new recruit sworn officers who successfully completed the required Ontario Police College training in Q1, in accordance with Section 31(1)(a) of the Police Services Act; and
CARRIED
3. Approve the appointment of six (6) experienced sworn officers who were sworn in during Q1, in accordance with Section 31(1)(a) of the Police Services Act.
CARRIED
16. COMPLAINTS REPORT, PART V – POLICE SERVICES ACT – FIRST QUARTER 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
17. BOARD MONITORING REQUIREMENTS STATUS REPORT – FIRST QUARTER 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
18. OUTSTANDING BOARD INQUIRIES & MOTIONS: APRIL 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
19. LETTERS OF COMMENDATION
That the Ottawa Police Services Board receive this report for information.
RECEIVED
20. E-JUST MAINTENANCE AGREEMENT RENEWAL
That the Ottawa Police Services Board approve the renewal of the eJust Maintenance Agreement for a five year term from 01 January 2013 to 31 December 2017 based on the Financial Statement contained in this report.
CARRIED