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Ottawa Police Services Board
Minutes 33
Monday, 25 March 2013, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), J. Durrell (Vice Chair), A. Doyle, Councillor J. Harder, C. Nicholson, L.A. Smallwood, Mayor J. Watson
CEREMONIAL ACTIVITIES / ANNOUNCEMENTS
On behalf of the Provincial Partnership Council, Mr. Georgopoulos presented the Ontario Employer Designation to the Ottawa Police Service for the third year. The Council is a volunteer advisory committee comprised of leaders from the private, public and voluntary sectors. He was honoured to present the designation to the OPS for the work it does in providing local high school students with a variety of experiential learning programs, including the Youth In Policing Initiative (YIPI), classroom presentations, co-operative education and volunteer placements. On behalf of the council he thanked the OPS for its dedication to offering experiential learning. Chief Bordeleau accepted the award on behalf of the men and women of the Ottawa Police Service.
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 28 January 2013 meeting.
CONFIRMED
ITEMS OF BUSINESS
Chief Bordeleau reported on the following items (a copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca):
· Police Funerals – Cst. S. Dery and Cst. J. Kovach
· Outstanding Inquiry I-13-01: Long Range Facilities Plan
· Street-Level Robberies
· I. Lead Conference
· Distress Call.
Police Funerals
Member Watson complimented the Chief and staff for their leadership and work in assisting the small Kativik Regional Police Service in arranging Cst. Dery’s funeral. The professionalism demonstrated by the OPS was very much appreciated.
Incident at Ottawa Public Library
On another matter, Member Harder wished to publicly thank Chief Bordeleau for the quick response that followed a serious incident at the Ottawa Public Library on February 15th. She also thanked Supt. M. Flanagan for his help and the offer to help train staff on when to “make the right call” so that in the future these incidents are handled correctly.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. 2013 – 2015 BUSINESS PLAN: A PLAN WHERE EVERYONE MATTERS
Chief’s report dated 25 March 2013
Chief Bordeleau reported that the draft 2013-2015 Business Plan was developed in concert with the Board, while seeking input from a wide range of community groups and residents along with OPS members. The plan is a roadmap that ensures policing services are delivered in a manner that is appropriate today and adaptable to the future. It is built on the foundation of engaging the community, providing social value, promoting professionalism, and delivering performance, and is designed to recognize that everyone matters.
The Board received a brief PowerPoint slide presentation from Mr. R. Mar, Director, Planning, Performance & Analytics and Mr. B. Westcott, Manager, Corporate Planning. (a copy of the presentation will be kept on file with the Board’s Executive Director.)
Chief Bordeleau thanked Mr. Westcott for his dedication and expertise in guiding staff through the exhaustive business planning process.
Member Harder thanked staff for their attention to the financial realities being faced by the City throughout this process. She found it interesting that even though there is a decrease in the reported number crimes, the types of crimes being committed are changing.
Chief Bordeleau stated the complexities of crime are evolving, not only from the legislative perspective but the actual investigations are becoming more complex. For example: cell phones are now being seized and used as part of the evidence; and the amount of traffic and data involved in pornography has resulted in investing heavily in technology in order to keep up with and stay ahead of the criminals.
On the issue of electronic devices, Member Harder suggested creating a pilot program at the Barrhaven library for youth in grades four through eight with the focus on their enjoyment of the devices as well as instilling warnings to ensure their safety. Chief Bordeleau noted that programs about the use of technology and its benefits and dangers already exist for parents and teens, but that expanding the program to reach out to more individuals is something the OPS would definitely participate in.
Responding to Member Smallwood’s reference to the Winnipeg model of Auxiliary Cadets, Chief Bordeleau stated that the OPS has an auxiliary program, but staff are looking at opportunities to increase the number of youth and people that participate in the program so they can benefit from their expertise.
That the Ottawa Police Services Board:
a. Receive the report Let’s Chat About Priorities: A Plan Where Everyone Matters, for information (Annex A); and
RECEIVED
b. Approve the 2013-2015 Business Plan: A Plan Where Everyone Matters (Annex B).
CARRIED
3. POLICE SERVICES BOARD ACTIVITY, TRAINING AND PERFORMANCE – 2012 ANNUAL REPORT
Executive Director’s report dated 25 March 2013
That the Ottawa Police Services Board:
1. Approve that the lessons learned from the 2012 Board Performance Evaluation Process be used to develop future board performance evaluation processes with due consideration to the continuous improvement opportunities outlined in the consultant’s report attached at Annex C.
2. Approve the actions recommended by the Policy and Governance Committee in response to the Board performance evaluation, contained in Annex D.
3. Approve that the Board’s Policy and Governance Committee be requested to work with the Board’s Executive Director to include, in the Board’s work plan, continuous improvement in the Board’s effectiveness and performance evaluation process.
4. Receive this report and forward it to City Council for information.
CARRIED
4. RESOLUTION ON INTEREST ARBITRATION
Executive Director’s report dated 25 March 2013
(Resolution submitted by Member Doyle)
Chair El-Chantiry advised that he and Mayor Watson are scheduled to meet with the new Minister of Labour, local MPP Yasir Naqvi, to discuss this issue.
Moved by A. Doyle
That the Ottawa Police Services Board approve the following resolution:
WHEREAS municipalities and police services boards continue to struggle with the escalating costs of police services, and increases in wages and benefits in the emergency services sector continue to exceed those of other public sector employees; and
WHEREAS interest arbitration is mandated by statute as a means of concluding a collective agreement for essential services when the parties are unable to reach a settlement through collective bargaining; and
WHEREAS the interest arbitration system lacks accountability and transparency because arbitrators are not required to demonstrate how their awards reflect any criteria in considering "ability to pay", and arbitration awards do not contain any consideration of the impact of increases in wages and benefits on a community's property taxes; and
WHEREAS the Emergency Services Steering Committee (ESSC) and the Association of Municipalities of Ontario (AMO) have developed a package of legislative changes that would bring more accountability and transparency to the arbitrators’ decision-making process;
THEREFORE BE IT RESOLVED that the Ottawa Police Services Board write to the Premier of Ontario, the leader of the Provincial Conservative Party and the leader of the Provincial New Democratic Party, expressing support for the ESSC/AMO proposed legislative changes, and calling on the political parties to work together to enact them.
CARRIED
5. MORDEN REPORT: PROPOSED RESPONSE / ACTIONS
Policy & Governance Committee’s report dated 25 March 2013
That the Ottawa Police Services Board:
1. Approve the proposed response and actions to Justice Morden’s recommendations as outlined in Annex A and direct the Review Team to develop and implement a detailed action plan.
2. Task the Policy & Governance Committee with developing, in collaboration with the Executive Director and in consultation with the Chief and staff, a Board policy that addresses the issues identified in Annex A.
3. Continue to monitor the deliberations and outcomes of the Future of Police Advisory Committee as it pertains to the accountability framework and recommended changes to legislation, regulations, and policies to the Ministry of Community Safety and Correctional Services, and provide comment as appropriate.
4. Direct the Chief to continue with an internal operational review of issues raised in major events reports, including the Morden Report.
CARRIED
6. NATIONAL CAPITAL AREA CRIME STOPPERS 2ND ANNUAL FUNDRAISING GALA
Executive Director’s report dated 25 March 2013
That the Ottawa Police Services Board approve funding for one half of a table at the National Capital Area Crime Stoppers 2nd Annual Fundraising Gala being held on 30 May 2013 at the Ottawa Convention Centre, at a cost of $600.
CARRIED
7. 2011 – 2012 SURVEY RESULTS OF THE “REAL YOU” WELLNESS PILOT PROJECT
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board approve the negotiation of a contract to a maximum of $300,000 with The Real You Inc., for Phase Three of The Real You Ottawa Police Service Wellness Program.
CARRIED
8. RE-APPOINTMENT OF SPECIAL CONSTABLES - RCMP
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board approve the reappointment of Michael Esslinger and Joseph Adrien Ruest as Special Constables pursuant to Section 53 of the Police Services Act for a period of three years, in accordance with the terms and conditions set forth in the attached Approval of Appointment form.
CARRIED
9. ANNUAL FINANCIAL REPORT: 2012
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board:
1. Receive this Report for information; and
RECEIVED
2. Approve a budget transfer, in the amount of $180,000 from Capital Project #906556 – “IT Applications 2012” to the Project #906555 – “IT Telecommunications 2012”.
CARRIED
10. SWORN PROMOTIONS PROCESS: 2012 ANNUAL REPORT
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. COMPLIANCE WITH MINISTRY STANDARDS: 2012 ANNUAL REPORT
Chief’s report dated 23 March 2013 /
Chair El-Chantiry requested that future Compliance with Ministry Standards Annual Reports contain a check-list denoting the OPS’ compliance/non-compliance with each standard. Chief Bordeleau indicated this would be done for future reports.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
12. WORKPLACE ACCIDENTS AND INJURIES: 2012 ANNUAL REPORT
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
13. LEGAL SERVICES STATUS REPORT – 2012 FOURTH QUARTER
Board Solicitor’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
14. PROGRESS REPORT: UPFIT OF FORD TAURUS
Chief’s report dated 25 March 2013
Chair El-Chantiry asked that in negotiations with Ford to cover the cost of the design changes Ford made to the Taurus, staff request the money in cash rather than as a credit towards future purchases. Chief Bordeleau concurred with the Chair and stated that staff have determined exactly what the cost impact was and their first priority is to receive the cash back.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
15. REPORT ON S.I.U. INVESTIGATIONS
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
16. SENIOR OFFICERS’ ASSIGNMENT QUARTERLY UPDATE
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
17. OUTSTANDING BOARD INQUIRIES & MOTIONS: MARCH 2013
Executive Director’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
18. LETTERS OF COMMENDATION
Chief’s report dated 25 March 2013
That the Ottawa Police Services Board receive this report for information.
RECEIVED
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by C. Nicholson
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:50 p.m.
original signed by original signed by
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W. Fedec E. El-Chantiry
Executive Director Chair