OTTAWA POLICE SERVICES BOARD

ANNUAL CALENDAR OF MONITORING REQUIREMENTS:  JANUARY – DECEMBER 2013

 

This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.

 

Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.

 

MONTH

 

REPORT

REQUIREMENT

RESPONSIBLE

STATUS

January

Secondary Activities:  2012 Annual Report

Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j)

Chief of Police

Delayed from Dec. 2012 due to workload

 

Employer of Choice Progress Report

Board motion – 23 June 2008 & Board Policy CR-1

Chief of Police

Delayed from 2012 due to re-assessment of project and reporting approach

 

Board Work Plan - 2013

Board Policy GA-5

Board Executive Director

 

 

Calendar of Board Monitoring Requirements - 2013

Board Policy BC-2, section 3

 

Board Executive Director

 

 

Business Plan - Semi-Annual Status Report

Board Policy BC-2, section 2(i)

Chief of Police

 

 

Performance Report:  4th Quarter 2012

N/A

Chief of Police

 

 

Workforce Management Report: 

4th Quarter 2012

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

 

 

Appointments Made Under the Interprovincial Policing Act –2012 Annual Report

Interprovincial Policing Act

Chief of Police

 

 

Report on Labour Relations Unit: 

4th Quarter 2012 (Confidential)

Board request

Chief of Police

 

February

 

Board Activity, Training & Performance:  2012 Annual Report

 

Board Policy GA-5, section 10 & GA-3, section 6

Board Executive Director

 

 

Legal Services Report: 4th Quarter 2012

Board Policy GA-8, section 6.1

Board Solicitor

 

Feb. (cont’d)

Use of Force:  2012 Annual Report

Ministry Standard & Board Policy AI-012

Chief of Police

 

 

Positive Workplace:  2012 Annual Report

 

Board Policy CR-1

Chief of Police

 

 

Compliance with Ministry Standards:  2012 Annual Report (Chapter 4 policies)

Adequacy Standards Regulation section 35;

Board Policy CR-9, sections 11 and 13;

Ministry Standard & Board Policy LE-006, sec. (a)(i);

Ministry Standard & Board Policy LE-020, sec. (a);

Ministry Standards & Board Policies CT-001, 002, 003 & 004

Chief of Police

 

March

Senior Officers’ Assignment Quarterly Update

Board Policy BC-2, section 2(g)

Chief of Police

 

 

Promotion Process - 2012 Annual Report

Board Policy CR-7 & CR-11

Chief of Police

 

 

2012 OPS Annual Report

Adequacy Standard section 31; Board Policy BC-2, section 2(c)

Chief of Police

 

April

Complaints, Part V – Police Services Act - 4th Quarter & 2012 Annual Report

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

 

 

Complaints Report – Part V, Police Services Act - 1st Quarter 2012

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

 

 

2012 Annual Financial Report

 

 

Board Policy BC-2 - Chief’s Requirements section 2(e) & Policy CR-2, Policy CR-8

Chief of Police

 

 

Financial Status Report:  1st Quarter 2013

 

Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8

Chief of Police

 

April (cont’d)

Performance Report:  1st Quarter 2013

N/A

Chief of Police

 

 

Board Monitoring Requirements:  1st Quarter 2013

Board Policy BC-2, section 3

Board Executive Director

 

 

Workforce Management Report:  1st Quarter 2013

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

 

 

Tenure Program - 2012 Annual Report

 

Board Policy CR-7

Chief of Police

 

 

2013 Audit Plan

Adequacy Regulation, section 35 & Board Policy CR-9, section 9

Chief of Police

 

 

Semi-annual update on Crime Stoppers

Board direction – 30 Apr. 2012

Crime Stoppers

 

 

Legal Services report:  1st Quarter 2013

(Public and In Camera)

Board Policy GA-8, section 6.1

 

Board Solicitor

 

 

Awards to be Presented at Annual Police Community Awards Ceremony (In Camera)

N/A

Chief of Police

 

 

Labour Relations Unit Report:  1st Quarter 2013  (In Camera)

Board request

Chief of Police

 

May

Asset Management – 2012 Annual Report

Board Policy CR-4

Chief of Police

 

 

Non-Executive Succession Plan - 2012 Annual Report

Board Policy CR-7

Chief of Police

 

June

Senior Officers’ Assignment Update Report

Board Policy BC-2, section 2(g)

Chief of Police

 

 

Executive Succession Planning Annual Report (Confidential)

Board Policy CR-3

Chief of Police

 

July

Financial Status Report:  2nd Quarter 2013

Board Policy BC-2 - Chief’s Requirements section 2(e),

Policy CR-2, Policy CR-8

Chief of Police

 

 

Complaints Report, Part V – Police Services Act - 2nd Quarter 2013

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

 

Chief of Police

 

July (cont’d)

Semi-Annual Status Report on Business Plan

Board Policy BC-2, section 2(i)

Chief of Police

 

 

Board Monitoring Requirements Status Report:  2nd Quarter 2013

 

Board Executive Director

 

 

Performance Report - 2nd Quarter 2013

N/A

Chief of Police

 

 

Workforce Management Report: 

2nd Quarter 2013

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

 

 

Labour Relations Unit Report:  2nd Quarter 2013  (In Camera)

Board request

Chief of Police

 

 

Legal Services Report:

2nd Quarter 2013 (Public & In Camera)

Board policy GA-8, section 6.1

Board Solicitor

 

 

August

NO MEETING

 

 

 

September

Senior Officers’ Assignment Update Report

 

Board Policy BC-2, section 2(g)

Chief of Police

 

 

Public Consultation Policy:  Annual Report

 

Board Policy CR-6

Chief of Police

 

 

Employer of Choice Progress Report:  3rd Quarter 2013

Board motion – 23 June 2008

Chief of Police

 

 

Awards to be Presented at Annual Police Awards Ceremony (In Camera)

N/A

Chief of Police

 

October

Financial Status Report:  3rd Quarter 2013

Board Policy BC-2 - Chief’s Requirements section 2(e),

Policy CR-2, Policy CR-8

Chief of Police

 

 

Complaints Report, Part V – Police Services Act:  3rd Quarter 2013

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

 

 

Semi-annual update on Crime Stoppers

Board direction – 30 Apr. 2012

Crime Stoppers

 

 

 

Performance Report:  3rd Quarter 2013

N/A

Chief of Police

 

 

Board Monitoring Requirements Status Report:  3rd Quarter 2013

 

Board Executive Director

 

Oct.

(cont’d)

Workforce Management Report: 

3rd Quarter 2013

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

 

 

Labour Relations Unit Report:  3rd Quarter 2013  (In Camera)

Board request

Chief of Police

 

 

Legal Services Report:  3rd Quarter 2013 (Public & In Camera)

 

Board policy GA-8, section 6.1

Board Solicitor

 

November

none

 

 

 

December

Board Discretionary Fund:  2013 Annual Report

Board Policy GA-7

Board Executive Director

 

 

Senior Officers’ Assignment Update Report

 

Board Policy BC-2, section 2(g)

Chief of Police

 

 

Secondary Activities:  2013 Annual Report

Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j)

Chief of Police