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Ottawa Police Services Board
Minutes 28
Monday, 22 October 2012, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), J. Durrell (Vice Chair), A. Doyle, Councillor J. Harder, H. Jensen, Mayor J. Watson
Regrets: C. Nicholson
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 24 September 2012 meeting.
CONFIRMED
ITEMS OF BUSINESS
Chief Bordeleau reported on the following items:
(A copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca.)
· OPS Gala
· Gang Public Forum and Symposium
· Be a Fan – Ontario Special Olympics
· Mr. S. McClelland
· Missing Elderly Male
· 9 Run Run.
Gang Public Forum and Symposium
Chair El-Chanitry congratulated the Chief and staff for all the work that went into this forum. He appreciated Staff Sergeant M. Patterson’s participation; his knowledge in this area serves our community very well.
OPS Gala
On behalf of the Board, Chair El-Chantiry congratulated staff on another great event.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. OFFICIAL LAUNCH OF NEW OTTAWA POLICE SERVICE YOUTH ADVISORY COMMITTEE
Chief’s report dated 22 October 2012
Presentation
Chief Bordeleau was thrilled to introduce this great news story. He introduced Ms. J. Ripley, Strategic Youth Program Specialist, who would be conducting the presentation. Setting up this committee has been a work in progress. It is such an important part of how we do business and ensuring that the services youth need are delivered.
Ms. Ripley introduced three Youth Advisory Committee (YAC) members who would be participating in the presentation: Maddie, Jen and Nicky. (A copy of the presentation will be kept on file with the Board’s Executive Director.)
Member Watson thanked the YAC members who participated in the Youth Summit and said it was very important to have them present. He thanked the members for volunteering and congratulated them for being chosen to serve on the committee.
Chair El-Chantiry clarified that YAC would be visiting high schools citywide to deliver materials and he trusted this would include outlying (rural) areas.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
3. NATIONAL CAPITAL AREA CRIME STOPPERS SEMI-ANNUAL UPDATE
Presentation from W. Bissett, President, National Capital Area Crime Stoppers
(A copy of Mr. W. Bissett’s presentation will be kept on file with the Board’s Executive Director.) Mr. Bissett, President, introduced Mr. C. Everett, Secretary Treasurer.
Vice Chair Durrell expressed his appreciation for what Crime Stoppers does for our City and said he is thrilled with the refocus and rebuilding that is now taking place. There isn’t anyone wearing a uniform that doesn’t appreciate what Crime Stoppers does for Ottawa. He thanked the Chief for the ongoing support the OPS offers Crime Stoppers. He hoped they would continue on their path to success and fundraising.
Chair El-Chantiry wished Crime Stoppers all the best and hoped they would keep the Board informed of their progress with semi or annual updates.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
4. REVIEW OF BOARD POLICIES
Policy and Governance Committee’s report dated 22 October 2012
Member Jensen referred to the Board Training Policy and proposed that a new point 5 be added to include the online training modules offered by the Ontario Association of Police Services Boards.
Moved by H. Jensen
That the Ottawa Police Services Board approve an amendment to Board Policy GA-3 - Board Training, by adding a point 5 under Required Training that reads as follows: “Each member of the Board shall complete the online training modules on the Ontario Association of Police Services Boards website”.
CARRIED
With respect to the Policy on Acting Pay for Senior Executive Positions, Member Jensen proposed that point 5 state “continuously (not cumulatively)” to provide clarification when referring to time served in an acting position.
Moved by H. Jensen
That the Ottawa Police Services Board amend Board Policy GA-10 - Acting Pay for Senior Executive Positions, by adding the words “continuously (not cumulatively) to point 5, so that it reads: “Should an employee serve continuously (not cumulatively)" in an acting position for a period greater than one year, they will receive an increment to the next level, subject to satisfactory performance.”
CARRIED
On the issue of acting pay, Member Watson asked if there was any financial analysis of what costs would be incurred. Chair El-Chantiry explained that this is an existing board policy, but he noted that it is his personal view that when individuals are given the opportunity to serve in an acting capacity, it forms part of their development and they should not expect extra pay. He stated it is not possible to calculate a dollar value on this process as there are too many variables and confidential aspects.
Ms. W. Fedec, Executive Director, confirmed this is not a new Board policy and clarified the Board is being asked to approve two specific amendments today that are identified in the report accompanying the policies. The specific amendments are the removal of references to the position of Chief’s General Counsel, which is now part of the Senior Officers Association, and the removal of references to the Acting Chief’s pay grid that was previously attached to the policy, as it is no longer needed.
Member Watson also questioned the Board Training policy with respect to Board members attending conferences. He said he attended this year’s CAPB conference and in hindsight he felt it wasn’t beneficial to him as a board member. He asked if there is a reason that board members must attend these conferences.
Chair El-Chantiry explained that a recommendation came from the Auditor General that board members should make ongoing training and development a priority so that they stay informed of changes in provincial or federal policy; conferences are a way to do that.
Member Doyle stated that she found the conferences to be very helpful. Dialoguing with board members from other jurisdictions has made her realize how similar the issues are that police boards deal with across the province and country.
The Board then voted on the following motion:
That the Ottawa Police Services Board approve the amendments to Board policies outlined in this report, as amended.
CARRIED as amended
5. BOARD POLICY ON OCCUPATIONAL HEALTH AND SAFETY
Policy and Governance Committee’s report dated 22 October 2012
That the Ottawa Police Services Board approve the Occupational Health and Safety Policy attached at Annex A.
CARRIED
6. ATTENDANCE AT ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS’ FALL SEMINAR
Executive Director’s report dated 22 October 2012
Member Jensen asked that the Board pay for one night hotel accommodation for him to attend the seminar. As President of the Ontario Association of Police Services Boards (OAPSB), the OAPSB will be paying all other expenses.
That the Ottawa Police Services Board approve the attendance of E. El-Chantiry and W. Fedec at the Ontario Association of Police Services Boards Fall Seminar being held in Toronto, on November 12 - 13, 2012, and payment of one hotel night for Member Jensen.
CARRIED as amended
7. CHRISTIE LAKE KIDS FUNDRAISER
Executive Director’s report dated 22 October 2012
That the Ottawa Police Services Board approve funding for one half of a table at the Christie Lake Kids Fundraiser being held on 1 November 2012 at the National Arts Centre, at a cost of $750.
CARRIED
8. COMMUNICATIONS CENTRE RENEWAL PROJECT - AWARD OF CONTRACT, STANDING OFFER AND DELEGATION OF AUTHORITY
Chief’s report dated 22 October 2012
Chair El-Chantiry thanked Mr. I. Fisher and his team for seeing this project to completion. A copy of the presentation was circulated to Board members.
That the Ottawa Police Services Board:
1. Approve the award of contract to Bramic Creative Business Products Ltd. to supply, deliver and install dispatch/call analyst consoles in the Communication Centre for an amount not to exceed $ 761,000 (excluding tax);
2. Approve a standing offer agreement with Bramic Creative Business Products Ltd. for the provision of dispatch/call analyst consoles for a period of five (5) years with two (2) possible five (5) year extensions; and
3. Delegate authority to the Chief of Police to award contracts and execute payments for all remaining project related construction services and fit-up work for an amount not to exceed $ 2,900,000 (excluding tax).
CARRIED
9. SPECIAL CONSTABLE PROFILES
Chief’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
10. PUBLIC CONSULTATION POLICY ANNUAL REPORT
Chief’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. FINANCIAL STATUS REPORT - THIRD QUARTER 2012
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board approve:
1. A budget transfer in the amount of $464,000 from Capital Project #906260 – “Facility Initiatives 2011” to Project #906772 – “Facility Security Initiatives”.
2. A budget transfer in the amount of $370,000 from Capital Project #905093 – “E-Ticketing & Collision Reporting” to Project #906213 – “Business Transformation”.
CARRIED
12. COMPLAINTS REPORT – PART V, POLICE SERVICES ACT – THIRD QUARTER 2012
Chief’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
13. LEGAL SERVICES REPORT – THIRD QUARTER 2012
Board Solicitor’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
14. BOARD MONITORING REQUIREMENTS STATUS REPORT – THIRD QUARTER 2012
Executive Director’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
15. OUTSTANDING BOARD INQUIRIES & MOTIONS: OCTOBER 2012
Executive Director’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
16. LETTERS OF COMMENDATION
Chief’s report dated 22 October 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
COMMUNICATIONS
a) 2011 ROAD SAFETY RESULTS
- Letters dated 4 October 2012 from the President of the Ontario Association of Police Services Boards to E. El-Chantiry, Chair, Ottawa Police Services Board and the Honourable V. Toews, Minister of Public Safety and Emergency Preparedness
That the Ottawa Police Services Board receive this communication for information.
RECEIVED
OTHER BUSINESS / QUESTIONS NOUVELLES
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by H Jensen
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:45 p.m.
____________________________ _____________________________
W. Fedec E. El-Chantiry
Executive Director Chair