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Ottawa Police Services Board
Minutes 27
Monday, 24 September 2012, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), Councillor J. Harder, H. Jensen, C. Nicholson, Mayor J. Watson
Regrets: J. Durrell (Vice Chair), A. Doyle
CEREMONIAL ACTIVITIES / ANNOUNCEMENTS
a) SWEARING-IN OF DEPUTY CHIEF E. KEELEY
Chair E. El-Chantiry introduced Mr. Rick O’Connor, City Solicitor & Clerk and invited him to administer the Oath of Office to Deputy Chief Ed Keeley. On behalf of the Board, Chair El-Chantiry congratulated D/C Keeley and wished him much success.
D/C Keeley thanked his family and friends for their continued support.
b) OFFICE OF THE INDEPENDENT POLICE REVIEW DIRECTOR
Chair El-Chantiry welcomed Mr. G. McNeilly, Director, and Mr. R. Beatty, Regional Outreach and Education Advisor, from the Office of the Independent Police Review Director (OIPRD. Mr. McNeilly was in Ottawa to lead a special presentation about the police complaints process later in the evening.
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 30 July 2012 meetings.
CONFIRMED
ITEMS OF BUSINESS
Chief Bordeleau reported on the following items:
(A copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca.)
· Suicide Intervention
· Collaboration Efforts with the City
· Student Outreach
· Franco-Ontarian Flag Unfurling
· Constable Eric Czapnik Street Naming
· 35th Anniversary of the Police and Peace Officers Memorial Service on Parliament Hill.
Constable Eric Czapnik Street Naming
Member Watson was moved by the ceremony that was held for the Eric Czapnik street naming, saying every aspect of it was tasteful and dignified. He asked that the Chief pass along his congratulations to those involved for creating a truly impressive way to honour a man that gave the ultimate sacrifice.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. COLLISION REPORTING CENTRES
Chief’s report dated 24 September 2012
Chief Bordeleau explained that the purpose of this report and presentation was to inform the Board of the plan to transform the current collision reporting process by improving customer service, reducing report processing effort, generating internal staffing efficiencies and increasing cost recovery on the distribution of collision reports. Through the implementation of new technology and the introduction of enhanced Collision Reporting Centres (CRCs) to process 70% of collisions, these goals will be achieved. The new approach is expected to realize $1.5 million of internal savings as well as improve cost recovery by $1.4 million.
The review of this police function has been undertaken as part of the OPS Service Initiative (SI) in order to identify efficiencies and build capacity within the OPS. The implementation of the CRC project represents a more effective way to deal with non-injury, non-criminal, non-public property damage collisions. It is an example of the kind of transformative projects that will be sponsored through SI.
Chief Bordeleau introduced Acting Inspector S. McLaren, who walked Board members through a presentation that covered many aspects of the project, including: the current state of the process; the future vision of Collision Reporting Centres; fee structure and pricing; and service improvements.
Chair El-Chantiry congratulated A/Insp. McLaren and everyone involved in this project on a job well done. Member Jensen echoed the Chair’s comments.
That the Ottawa Police Services Board:
1. Approve the proposed fees outlined in the Fee Structure section of this report.
2. Approve the contract for the Automated Purchase Program (APP) (Annex A).
3. Delegate authority to the Chief of Police to enter into APP contracts with insurance companies.
CARRIED
3. POLICE OFFICERS RECRUITMENT FUND
Executive Director’s report dated 24 September 2012
Member Watson suggested that the resolution also be sent to local Members of Parliament, indicating appreciation for what they have done, but noting terminating this program will leave many police services with a budget shortfall.
Member Jensen suggested adding, as a friendly amendment, that a copy of the Chair’s letter also be sent to the Minister of Public Safety and Senator White. Member Watson accepted the friendly amendment.
Moved by J. Watson
That the Ottawa Police Services Board send this resolution and a letter from the Chair to all Ottawa Members of Parliament, the Federal Minister of Public Safety and Senator White.
CARRIED
Board members then voted on the amended recommendation:
WHEREAS the Ottawa Police Service has received $700,000 in each of the last five years through the Province as part of the Federal Government’s Police Officers Recruitment Fund (PORF) program; and
WHEREAS the Ottawa Police Service has contributed $300,000 each year for a total of $1 million to support the funding of 10 officers; and
WHEREAS the Federal Government’s commitment to fund PORF will end on March 31, 2013, creating a $700,000 budget pressure for the Ottawa Police Service; and
WHEREAS the termination of the PORF program will cause financial difficulties for many police services in Ontario;
THEREFORE BE IT RESOLVED that the Ottawa Police Services Board:
1. Write to the Ontario Association of Police Services Boards and the Ontario Ministry of Community Safety & Correctional Services requesting their assistance in lobbying the Federal Government to fully fund the PORF program on a permanent basis.
2. Send this resolution and a letter from the Chair to all Ottawa Members of Parliament, the Federal Minister of Public Safety and Senator White.
CARRIED as amended
4. ONTARIO PROVINCIAL POLICE AND FISCAL RESPONSIBILITY
Executive Director’s report dated 24 September 2012
Member Jensen suggested that the Minister of Government Services be included in the distribution list as they are involved in non-monetary negotiations with the OPP, and everything has a cost implication.
That the Ottawa Police Services Board write to Ontario Premier D. McGuinty, Minister of Community Safety & Correctional Services M. Meilleur, Progressive Conservative Leader T. Hudak, NDP Leader A. Horwath and the Minister of Government Services expressing the need to ensure fiscal responsibility in contract negotiations with the Ontario Provincial Police.
CARRIED as amended
5. 2013 BUDGET DIRECTIONS AND TIMETABLE
Chief’s report dated 24 September 2012
Member Jensen suggested that the motion be amended to read “not to exceed a 2.5% tax rate increase, and to specify this is as directed by the Board.
Moved by H Jensen
That the Ottawa Police Services Board:
1. Direct staff to prepare the 2013 Draft Operating and Capital Budgets in accordance with a tax rate increase not to exceed 2.5%, as directed by the Board.
2. Approve the 2013 Budget Review and Approval Timetable.
CARRIED as amended
6. 2012 BOARD PERFORMANCE EVALUATION
Executive Director’s report dated 24 September 2012
That the Ottawa Police Services Board approve the retention of B. Hume-Wright, Herne Co. to assist with the Board’s 2012 performance evaluation at a cost not to exceed $4,000 plus GST.
CARRIED
7. OTTAWA POLICE GALA - FUNDRAISER IN SUPPORT OF THE YOUTH SERVICES BUREAU
Executive Director’s report dated 24 September 2012
That the Ottawa Police Services Board approve the purchase of a table at the Third Annual Ottawa Police Gala being held on October 20, 2012 at the Ottawa Convention Centre, at a cost of $1,500.
CARRIED
8. NEW APPOINTMENT OF SPECIAL CONSTABLE – RCMP
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board approve the appointment of Stephane Ouellet as a Special Constable pursuant to Section 53 of the Police Services Act in accordance with the terms and conditions set forth in the attached Approval of Appointment form.
CARRIED
9. NEW APPOINTMENT OF SPECIAL CONSTABLES – OC TRANSPO
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board approve the appointments of Brent Scott Hamilton and Blake Thomas Charles Virgin as OC Transpo Special Constables pursuant to Section 53 of the Police Services Act, in accordance with the terms and conditions set forth in the attached Approval of Appointment form.
CARRIED
10. ELECTRONIC AGENDA SYSTEM
Executive Director’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. 2010 – 2012 BUSINESS PLAN: SEMI-ANNUAL STATUS REPORT (JANUARY TO JUNE 2012)
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
12. 2013 – 2015 BUSINESS PLAN: UPDATE
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
13. CENTRETOWN COMMUNITY POLICE CENTRE
Chief’s report dated 24 September 2012
Member Watson recommended that staff work on creating new directional signs, with proper wording, that will assist individuals in finding the location for the CPC at City Hall.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
14. REPORT ON S.I.U. INVESTIGATION - CUSTODY INJURY – MARCH 2012
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
15. REPORT ON S.I.U. INVESTIGATION - CUSTODY INJURY – APRIL 2012
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
16. REPORT ON S.I.U. INVESTIGATION - CUSTODY INJURY – MAY 2012
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
17. SENIOR OFFICERS’ ASSIGNMENT - QUARTERLY UPDATE
Chief’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
18. OUTSTANDING BOARD INQUIRIES & MOTIONS: SEPTEMBER 2012
Executive Director’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
19. LETTERS OF COMMENDATION
Chief’s report dated 30 July 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
20. RESPONSE TO INQUIRY TRC 07-12 : LEGITIMIZING AND REGULATING VARIOUS MODES OF TRANSPORTATION
Executive Director’s report dated 24 September 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
COMMUNICATIONS
a) 2011 ROAD SAFETY RESULTS
- A/General Manager, Public Works Department’s memo dated 17 August 2012
That the Ottawa Police Services Board receive this communication for information.
RECEIVED
b) JUSTICE MORDEN’S REPORT ON THE G20 IN TORONTO
- Letters dated 7 August and 18 September 2012 from the President of the Ontario Association of Police Services Boards in response to the Board’s letter dated 31 July 2012
- Letter dated 12 September 2012 from The Honourable Madeleine Meilleur, Minister of Community Safety and Correctional Services in response to the Board’s letter dated 31 July 2012
That the Ottawa Police Services Board receive these communications for information.
RECEIVED
c) RISING COST OF COMPENSATION FOR EMERGENCY SERVICES PERSONNEL
- Letter dated 10 September 2012 from Mayor Watson, City of Ottawa, to the Honourable Linda Jeffrey, Minister of Labour
That the Ottawa Police Services Board receive this communication for information.
RECEIVED
OTHER BUSINESS / QUESTIONS NOUVELLES
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by H Jensen
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:45 p.m.
____________________________ _____________________________
W. Fedec E. El-Chantiry
Executive Director Chair