REPORT RAPPORT

DATE:	30 July 2012
TO/DEST:	Executive Director, Ottawa Police Services Board
FROM/EXP:	Chief of Police, Ottawa Police Service
SUBJECT/OBJET:	WORKFORCE MANAGEMENT REPORT – SECOND QUARTER 2012

RECOMMENDATION

That the Ottawa Police Services Board:

1. Receive this report for information;

2. Approve the appointment of five (5) new recruit sworn officers who successfully completed the required Ontario Police College training in Q2, in accordance with Section 31(1)(a) of the Police Services Act; and

3. Approve the appointment of nine (9) experienced sworn officers who were sworn in during Q2, in accordance with Section 31(1) (a) of the Police Services Act.

BACKGROUND

Section 31(1) of the Police Services Act sets out the Board’s responsibilities with respect to the provision of adequate and effective police service in the municipality.  Under Section 31(1) (a), the Board is responsible for the appointment of sworn members to its municipal police force.

The Board has also requested information be submitted, on a quarterly basis, that captures key elements of the Ottawa Police Service (OPS) workforce activities including hiring, retirements, resignations and promotions.

The purpose of this report is to:

1. Identify all new members and fulfill the Board’s obligation to approve all appointments of new members;

2. Provide the Board with an overview of workforce management activities that have occurred in Q2 2012, including: sworn officer recruitment, hiring of civilian employees, retirements and resignations, as well as sworn officer and civilian member promotions; and;

3. Summarize hiring goals for 2012 including assumptions related to retirements and resignations.

Information provided in this report includes names and ranks of personnel as governed by the Municipal Freedom of Information and Protection of Privacy Act.

DISCUSSION

Sworn Officer Staffing

2012 Hiring Requirements

The forecast of sworn officer hiring requirements for the year is developed annually by OPS.  It is built around the estimated number of officers that must be hired to fill both new and existing vacant positions. 

In developing a hiring plan, four (4) key factors are considered:

1. A new recruit takes 9 months, on average, to become deployable;

2. The Ontario Police College only holds 3 training sessions per year for new recruits with limited space in each class;

3. Retirements tend to occur at the beginning of each new fiscal year; and,

4. A complement carry-over of 40% of the following year’s hiring requirement is needed to ensure that staffing levels in Q1 do not fall below acceptable levels.

Table 1 below summarizes the 2012 sworn officer forecasted hiring requirements.  It is expected that a total of 33 officers will need to be hired to meet requirements. 

Table 1

2012 Summary of Sworn Officer Hiring Requirements

2012 Forecast

The 2012 Sworn Officer hiring requirements take into consideration the number of new positions budgeted in the year, and any change to the number of seconded positions in the organization. It also considers the number of officers over (or under) complement at the beginning of the year, the projected number of retirements and resignations during the year, and how many extra officers will be needed to begin the following year to ensure staffing levels do not fall below acceptable levels when the majority of retirements occur in Q1.

In 2012, it is expected that 20 officers will retire and another 10 will resign or vacate their position for other reasons. The 2012 budget does not allow for any new sworn positions to be added to the complement. At year end 2011, the OPS carried 7 extra officers to help meet operational needs in 2012. This number included 5 new officers hired late in 2011.  The number of extra officers required at 2012 year-end is projected to be 10.  The resulting 2012 hiring requirement is 33.

Q2 Actual

In Q2 2012, there were a total of 15 retirements, 1 employee who vacated their position due to an extended leave of absence, 1 death, and no change in the number of secondment positions.  There were also 2 retirements from long term disability.  These 2 retirements do not change the hiring requirements as their positions would have been filled when they were first vacated.  Annex A to this report lists the names and ranks of the sworn officers who left the employment of OPS in 2012 Q2 due to retirement, resignation or death.   Table 2 below summarizes the Q2 2012 hiring activity as it occurred throughout the quarter and the forecast of sworn hiring activity for the remainder of the year. 

Annex B to this report lists the names of the 9 experienced officers and 5 new recruits who were sworn in during Q2 2012.  The 9 experienced officers were the first of four intakes planned to meet the 2012 forecasted staffing requirements of 33.  The 5 new recruits were hired in December 2011 and completed their training at OPC to be sworn in during Q2.  Table 3 provides a demographic overview of these new OPS sworn officers.

Table 2

2012 Hiring Plan

Table 3

Demographic Highlights of New OPS Sworn Officers

Q2 2012 Hiring Activities

	Total Number	Men	Women	Average Age	English and French Speaking	Other Languages	GLBT	College Diploma University Degree Military Service
Q2 New Recruits	5	4	1	29	4	German, Spanish	0*	College – 1 University – 4 Military - 1
Q2 Experienced Officers	9	6	3	31	2	None	2	College – 4 University – 3

* No members have self-identified

Q2 2012 Sworn Officer Promotions

Sworn officer promotions in OPS are generally made on a quarterly basis, taking into account the number of vacancies arising through attrition.  This is detailed in Table 4 below.  Annex C lists the names of the 12 sworn employees promoted in 2012 Q2.

Table 4

Q2 2012 Sworn Officer Promotions

	Superintendent	Inspector	S/Sergeant	Sergeant	Total
Q2 Sworn Officer Promotions	0	0	3	9	12

Civilian Staffing

2012 Staffing Requirements

Civilian staffing is driven each year by many of the same factors that influence Sworn Officer hiring, but the volume and timing can be somewhat more difficult to predict.  The 2012 plan forecasted 114 staffing actions.  This number has 5 components:  1) there are 14 existing vacant positions in OPS and 10 forecasted retirements and resignations; 2) the subsequent 20 staffing actions are forecasted to occur to backfill positions that become vacant as a result of internal candidates successfully competing for the 24 vacant positions; staff have made the assumption that internal candidates will succeed in three out of four staffing actions;  3) 40 staffing actions to fill medium-to-long-term temporary requirements; and 4) 25 staffing actions to fill short-term (4 months or less) temporary requirements;  5) staffing actions to fill 5 casual requirements have also been added to the forecast.  Table 5 outlines the 2012 Civilian Staffing Plan and actual staffing actions to the end of Q2.  

Table 5

2012 Civilian Staffing Plan

	2012 Original Forecasted Requirements	Q1 Actions	Q2 Actions	Q3 Forecast	Q4  Forecast	2012 Total Staffing Actions
Existing Positions
Existing Vacancies	14	1	2	2	9	14
Retirements	5	4	4	1	0	9
Resignations	5	1	3	0	1	5
Backfilling     Requirements	20	0	3	3	14	20
Mid-to-Long-Term    Temporary    Requirements	40	4	15	8	13	40
Short-Term    Temporary    Requirements (EOI)	25	6	8	4	7	25
Casual Requirements	5	0	0	5	0	5
Total Staffing Forecast	114	16	35	23	44	118

Q2 Hiring Activities

Annex D to this report lists the names and positions held by the 7 permanent civilian members who left the employment of OPS in Q2 2012 due to retirements and resignations.

Table 6 provides the demographic overview of the 5 new OPS civilian employees hired in Q2 2012.

Table 6

Demographic Highlights of New OPS Civilian Employees

Q2 2012 Hiring Activities

	Total Number	Men	Women	Average Age	English and  French Speaking	Other  Languages	GLBT	College Diploma  University  Degree  Military Service
Q2 Civilian Hires	5	1	4	41	2	0	*	College – 4 University - 1

* No members have self-identified.

Annex E to this report lists the names of the 5 civilian employees hired in Q2 2012 into permanent positions to address attrition.

Q2 Civilians in New Permanent Positions

Attrition and growth create the opportunity for existing civilian members to gain a new job that will increase their responsibility or to learn new skills in a lateral position in another area of the organization. Priority Placement of members requiring accommodation and the fulfilment of Labour Relations Agreements are also a factor in the movement of civilians to new permanent positions. 

Annex F to this report lists the names of the two (2) civilian members in new permanent positions as of Q2 2012.

CONSULTATION

Not applicable.

FINANCIAL STATEMENT

Not applicable.

CONCLUSION

This report outlines the 2012 OPS Sworn and Civilian hiring forecasts; sets out the actual hiring requirements for 2012; and summarizes the activities that have occurred in the first quarter to fulfill the goals of the plans.  In addition, this report provides an overview of other workforce management activities including Sworn and Civilian employee retirements, resignations, and promotions.

(original signed by)

Charles Bordeleau

Chief of Police

Annexes:

Annex A – 2012 Q2 Sworn Officer Retirements and Deaths

Annex B – 2012 Q2 New Sworn Members and Experienced Officer Hires

Annex C – 2010 Q2 Sworn Promotions

Annex D – 2012 Q2 Civilian Retirements and Resignations

Annex E – 2012 Q2 Permanent Civilian Hires

Annex F – 2012 Q2 Civilians in New Permanent Positions

This document contains information that reports on activities related to the Ottawa Police Service Business Plan.

ANNEX A

Q2 2012 Sworn Officer Retirements

	NAME	DIRECTORATE	SECTION	RANK	RETIREMENT DATE/ LONG- TERM LEAVE DATE
1.	Neil Ayotte	Patrol	Platoon D East	Constable	1 April 2012
2.	Daryl Coburn	Emergency Operations	Traffic Escort	Constable	1 April 2012
3.	Brian Mieske	Emergency Operations	Traffic Escort	Sergeant	1 April 2012
4.	Mark Hayes	Emergency Operations	Public Labour Relations	Sergeant	28 April 2012
5.	William St. Dennis	Res. & Development	PDC	Constable	1 May 2012
6.	David Thomas	Emergency Operations	Special Events	Staff Sergeant	1 May 2012
7.	Loralei Bustard	Office of the Chief	Quality Assurance	Sergeant	16 May 2012
8.	Ron Angeli	Criminal Investigations	Criminal Intelligence	Constable	1 June 2012
9.	Denis Cleroux	Patrol	Platoon B Central	Staff Sergeant	1 June 2012
10.	Herbert Durand	Patrol	Duty Inspector	Inspector	1 June 2012
11.	David Guenette	District	Front Desk Services	Constable	1 June 2012
12.	Michel Hebert	District	Front Desk Services	Sergeant	1 June 2012
13.	Bernie Ladouceur	Criminal Investigations	Criminal Intelligence	Staff Sergeant	1 June 2012
14.	Lori Pasanen	Support Services	Court Liaison	Constable	1 June 2012
15.	Ronald Preece	District	Divisional Support	Sergeant	1 June 2012
16.	David Veinotte	Criminal Investigations	Major Crime	Staff Sergeant	1 June 2012
17.	Kenneth Wilson	Criminal Investigations	Organized Fraud	Constable	1 June 2012

Q2 2012 Sworn Officer Deaths

	NAME	DIRECTORATE	SECTION	RANK	DATE
1.	Karla Santos	District	SRO Central	Constable	22 June 2012

ANNEX B

Q2 2012 Sworn Members OPC Trained Hires - Class R2011-2(3)

	NAME	DIRECTORATE	DEPARTMENT	FUNCTION	HIRE DATE
1.	Patrick Brisson*	Res. & Development	Prof. Development Centre	Recruit	12 Dec. 2012
2.	Yanick Charron	Res. & Development	Prof. Development Centre	Recruit	12 Dec. 2012
3.	Akiva Geller	Res. & Development	Prof. Development Centre	Recruit	12 Dec. 2012
4.	Adam Munro	Res. & Development	Prof. Development Centre	Recruit	12 Dec. 2012
5.	Jennifer Simpson	Res. & Development	Prof. Development Centre	Recruit	12 Dec. 2012

*from Civilian to Sworn

Q2 2012 Experienced Officers OPC Trained Hires - Class EO 2012-1

	NAME	DIRECTORATE	SECTION	FUNCTION	HIRE DATE
1.	Ian Brown	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
2.	Danny Cyr	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
3.	Kelly Dayment	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
4.	Daniel Gervais	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
5.	Susan Laska	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
6.	Tyler McPhee	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
7.	RobertMcNaughton	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
8.	Bryn Taylor	Res. & Development	Prof. Development Centre	Recruit	19 March 2012
9.	Anthony Wilson	Res. & Development	Prof. Development Centre	Recruit	19 March 2012

ANNEX C

Q2 2012 Sworn Promotions

	NAME	DIRECTORATE	SECTION	PROMOTED TO	PROMOTION DATE
1.	Roland Campbell	District	NHO	Staff Sergeant	1 June 2012
2.	Jamie Dunlop	Patrol	Platoon C West	Staff Sergeant	1 June 2012
3.	George Lencewicz	Patrol	Platoon D Central	Staff Sergeant	1 June 2012
4.	Steven Cattral	Patrol	Platoon E West	Sergeant	1 June 2012
5.	Marshall Clark	Patrol	Platoon C East	Sergeant	1 June 2012
6.	Martin Groulx	Support Services	Court Liaison	Sergeant	1 June 2012
7.	James Ritchie	Patrol	Platoon C East	Sergeant	1 June 2012
8.	Franco Sacco	Patrol	Platoon A Central	Sergeant	1 June 2012
9.	Frederick St. Pierre	Patrol	Platoon A East	Sergeant	1 June 2012
10.	John Svab	Patrol	Platoon E West	Sergeant	1 June 2012
11.	Christina Wolf	Patrol	Platoon F West	Sergeant	1 June 2012
12.	Edward Yeoumans	Patrol	Platoon B West	Sergeant	1 June 2012

ANNEX D

Q2 2012 Civilian Retirements

	NAME	DIRECTORATE	SECTION	FUNCTION	RETIREMENT DATE
1.	Gayle Ryan	Support Services	Superintendent’s Office	Sr. Admin Assistant	1 April 2012
2.	Lyse Cadieux	Support Services	Switchboard	Switchboard Operator	1 May 2012
3.	Shy Kay Ing	Criminal Investigations	Forensic Identification	Imaging Specialist	1 May 2012
4.	Michel Metivier	Criminal Investigations	Criminal Intelligence	Administrative Assistant	1 June 2012

Q2 2012 Civilian Resignations

	NAME	DIRECTORATE	SECTION	FUNCTION	RESIGNATION DATE
1.	Joseph Bailey	Support Services	Court Security	Special Constable	23 April 2012
2.	Peter Laflamme	Support Services	Court Security	Special Constable	1 June 2012
3.	David Pepper	Office of the Chief	Community Development/ Corporate Comms	Director, Community Development / Corporate Communications	2 May 2012

ANNEX E

Q2 2012 Permanent Civilian Hires

	NAME	DIRECTORATE	SECTION	PERMANENT POSITION	START DATE
1.	Paula Armstrong	Support Services	Office of the Superintendent	Sr. Administrative Assistant	27 April 2012
2.	Nancy Desjardins	Support Services	Court Security / Temporary Custody	Special Constable	18 May 2012
3.	Diane Khan	Support Services	Switchboard	Switchboard Operator	18 May 2012
4.	Glen Cameron	Corporate Support	Evidence Control	Evidence Control Attendant	1 June 2012
5.	Jennifer Grant	District Operations	Office of the Inspector	Administrative Assistant	1 June 2012

ANNEX F

Q2 2012 Civilians in New Permanent Positions

	NAME	DIRECTORATE	SECTION	PERMANENT POSITION	START DATE
1.	David Nieman	Corporate Support	Evidence Control	Logistics Analyst	10 April 2012
2.	Mario Danis	Support Services	Court Security / Temporary Custody	Special Constable	18 May 2012