OTTAWA POLICE SERVICES BOARD
ANNUAL CALENDAR OF MONITORING REQUIREMENTS: JANUARY – DECEMBER 2012
SECOND QUARTER UPDATE (as of 30 June 2012)
This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.
Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.
MONTH
|
REPORT |
REQUIREMENT |
RESPONSIBLE |
STATUS |
|
January |
Board Work Plan - 2012 |
Board Policy GA-5 |
Board Executive Director |
Approved in Feb.; delayed to allow for P&G committee review. |
|
|
Calendar of Board Monitoring Requirements - 2012 |
Board Policy BC-2, section 3
|
Board Executive Director |
Received |
|
|
Business Plan - Semi-Annual Status Report |
Board Policy BC-2, section 2(i) |
Chief of Police |
Received in Feb. |
|
|
Performance Report: 4th Quarter 2011 |
N/A |
Chief of Police |
Received |
|
|
Workforce Management Report: 4th Quarter 2011 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
Received |
|
|
Appointments Made Under the Interprovincial Policing Act –2011 Annual Report |
Interprovincial Policing Act |
Chief of Police |
Received |
|
|
Report on Labour Relations Unit: 4th Quarter 2011 (Confidential) |
Board request |
Chief of Police |
Received |
|
February
|
Board Activity, Training & Performance: 2011 Annual Report
|
Board Policy GA-5, section 10 & GA-3, section 6 |
Board Executive Director |
Received in March to coincide with planned release of OPS Annual Report |
|
|
Legal Services Report: 4th Quarter 2011 |
Board Policy GA-8, section 6.1 |
Board Solicitor |
Received |
|
|
Use of Force: 2011 Annual Report |
Ministry Standard & Board Policy AI-012 |
Chief of Police |
Delayed until Sept. to allow for comparative data to be included |
|
Feb. (cont’d) |
Positive Workplace: 2011 Annual Report
|
Board Policy CR-1 |
Chief of Police |
Received |
|
|
Compliance with Ministry Standards: 2011 Annual Report (Chapter 4 policies) |
Adequacy Standards Regulation section 35; Board Policy CR-9, sections 11 and 13; Ministry Standard & Board Policy LE-006, sec. (a)(i); Ministry Standard & Board Policy LE-020, sec. (a); Ministry Standards & Board Policies CT-001, 002, 003 & 004 |
Chief of Police |
2011 Annual Audit Report submitted in April to partially address requirements. Another report is planned for the fall to allow for the development of an enhanced format to report evidence of compliance. |
|
March |
Senior Officers’ Assignment Quarterly Update |
Board Policy BC-2, section 2(g) |
Chief of Police |
Received |
|
|
Employer of Choice Progress Report: 4th Quarter 2011 & 1st Quarter 2012 |
Board motion – 23 June 2008 & Board Policy CR-1 |
Chief of Police |
Deferred to allow new Chief time to review. |
|
|
Promotion Process - 2011 Annual Report
|
Board Policy CR-7 & CR-11 |
Chief of Police |
Received |
|
|
2011 Annual OPS Report |
Adequacy Standard section 31; Board Policy BC-2, section 2(c) |
Chief of Police |
Received in May to allow new Chief time to review. |
|
April |
Complaints, Part V – Police Services Act - 4th Quarter & 2011 Annual Report |
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
|
Complaints Report – Part V, Police Services Act - 1st Quarter 2012
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
|
2011 Annual Financial Report
|
Board Policy BC-2 - Chief’s Requirements section 2(e) & Policy CR-2, Policy CR-8 |
Chief of Police |
Received |
|
April (cont’d)
|
Financial Status Report: 1st Quarter 2012
|
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8 |
Chief of Police |
Received |
|
|
Performance Report: 1st Quarter 2012 |
N/A |
Chief of Police |
Received in May due to workload |
|
|
Board Monitoring Requirements: 1st Quarter 2012 |
Board Policy BC-2, section 3 |
Board Executive Director |
Received in May due to workload. |
|
|
Workforce Management Report: 1st Quarter 2012 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
Received |
|
|
Tenure Program - 2011 Annual Report
|
Board Policy CR-7 |
Chief of Police |
Received |
|
|
2012 Audit Plan |
Adequacy Regulation, section 35 & Board Policy CR-9, section 9 |
Chief of Police |
Deferred until September to allow for Finance & Audit Committee input |
|
|
Labour Relations Unit Report: 1st Quarter 2012 (Confidential) |
Board request |
Chief of Police |
Received |
|
|
Legal Services report: 1st Quarter 2012 |
Board Policy GA-8, section 6.1
|
Board Solicitor |
Received |
|
May |
Asset Management – 2011 Annual Report |
Board Policy CR-4 |
Chief of Police |
Received in June |
|
|
Non-Executive Succession Plan - 2011 Annual Report |
Board Policy CR-7 |
Chief of Police |
Received |
|
June |
Senior Officers’ Assignment Update Report |
Board Policy BC-2, section 2(g) |
Chief of Police |
Received |
|
|
Employer of Choice Progress Report: 2nd Quarter 2012 |
Board motion – 23 June 2008 |
Chief of Police |
Deferred to allow new Chief time to review. |
|
July |
Financial Status Report: 2nd Quarter 2012 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act - 2nd Quarter 2012
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)
|
Chief of Police |
|
|
July (cont’d) |
Semi-Annual Status Report on Business Plan |
Board Policy BC-2, section 2(i) |
Chief of Police |
|
|
|
Public Consultation Policy: Annual Report
|
Board Policy CR-6 |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 2nd Quarter 2012 |
|
Board Executive Director |
|
|
|
Performance Report - 2nd Quarter 2012
|
N/A |
Chief of Police |
|
|
|
Workforce Management Report: 2nd Quarter 2012 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Labour Relations Unit Report: 2nd Quarter 2012 (Confidential) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 2nd Quarter 2012
|
Board policy GA-8, section 6.1 |
Board Solicitor
|
|
|
August |
NO MEETING |
|
|
|
|
September |
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 3rd Quarter 2012 |
Board motion – 23 June 2008 |
Chief of Police |
|
|
|
Awards to be Presented at Annual Police Awards Ceremony (In Camera) |
N/A |
Chief of Police |
|
|
October |
Financial Status Report: 3rd Quarter 2012 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act: 3rd Quarter 2012
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
Performance Report: 3rd Quarter 2012 |
N/A |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 3rd Quarter 2012 |
|
Board Executive Director |
|
|
Oct. (cont’d) |
Workforce Management Report: 3rd Quarter 2012 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Labour Relations Unit Report: 3rd Quarter 2012 (Confidential) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 3rd Quarter 2012
|
Board policy GA-8, section 6.1 |
Board Solicitor |
|
|
November |
Executive Succession Planning: 2012 Annual Report (Confidential)
|
Board Policy CR-3 |
Chief of Police |
|
|
December |
Board Discretionary Fund: 2012 Annual Report |
Board Policy GA-7 |
Board Executive Director |
|
|
|
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 4th Quarter 2012 |
Board motion – 23 June 2008 & Board Policy CR-1 |
Chief of Police |
|
|
|
Secondary Activities: 2012 Annual Report |
Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j) |
Chief of Police |
|