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Ottawa Police Services Board
Minutes 17
Monday, 23 January 2012, 5:00 p.m.
Champlain Room, 110 Laurier Avenue West, Ottawa
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Present: Councillor E. El-Chantiry (Chair), J. Durrell (Vice-Chair), A. Doyle, J. Harder, H. Jensen, C. Nicholson, J. Watson
ELECTION OF CHAIR AND VICE CHAIR
Ms. Fedec, Board Executive Director, explained that in accordance with Section 28 of the Police Services Act and the Ottawa Police Services Board Procedural By-law, the Board must elect a Chair and a Vice Chair at its first meeting each year. Accordingly, she requested nominations for the position of Chair.
Member Watson put forward a Motion that Member El-Chantiry be nominated to the position of Chair of the Ottawa Police Services Board.
The Executive Director called for any additional nominations. There being none, the following motion was considered:
Moved by Member Durrell
That nominations for the position of Chair be closed.
CARRIED
Moved by J. Watson
That the Ottawa Police Services Board appoint E. El-Chantiry as Chair of the Board for 2012.
CARRIED
Chair El-Chantiry then asked for nominations for Vice Chair.
Member Watson moved that Member Durrell be nominated to the position of Vice Chair of the Ottawa Police Services Board. There being no other nominations, the following motion was considered:
Moved by Member Nicholson
That nominations for the position of Vice Chair be closed.
CARRIED
Moved by J. Watson
That the Ottawa Police Services Board appoint J. Durrell as Vice Chair of the Board for 2012.
CARRIED
Chair El-Chantiry thanked his colleagues for their confidence in Vice Chair Durrell and himself and re-electing them for another term.
CEREMONIAL ACTIVITIES / ANNOUNCEMENTS
a) Chief White’s Resignation
Chair El-Chantiry explained that this was Chief White’s last meeting as Chief of the Ottawa Police Service and that a number of Board members wished to say a few words.
Vice Chair Durrell began by saying that anyone involved in the City of Ottawa watched our Chief arrive and, in his own style, take the City by storm. Through his sheer force of personality and will he reshaped our police service. He has been a wonderful advocate for those less fortunate and in every respect a “cop’s cop”, while never forgetting the fact that he held the title of Chief. The Vice Chair noted that he had mixed emotions when he heard of the Chief’s pending departure. He thanked the Chief and added that the Ottawa Police Service is in infinitely better shape than when he started and he congratulated him.
Member Watson was happy for the country in that it is gaining a new Senator, and sad for the Board and the citizens of Ottawa. The Chief took on important files and the one that struck Member Watson the most was the passion he showed towards those with severe addictions, especially young people. The Chief recognized that the City did not have the residential services required to tend to these youth and he didn’t want to give up on them. He began raising millions of dollars so that today we have a youth residential treatment centre for drug addicts. On behalf of his colleagues on City Council, Mayer Watson wished Chief White the very best and knew he would continue to be a strong voice for the citizens of Ottawa.
On behalf of the Board, Chair El-Chantiry echoed his colleagues’ comments, and thanked the Chief for his service and wished him the best.
CONFIRMATION OF MINUTES
That the Ottawa Police Services Board confirm the Minutes of the 19 December 2011 meeting.
CONFIRMED
ITEMS OF BUSINESS
Chief White reported on the following items:
(A copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at ottawapoliceboard.ca.)
· OPS Ethics Program;
· Joint OPS/RCMP Chemical, Biological, Radiological, Nuclear and Explosives (CBRN) Unit;
· Children’s Aid Society (CAS) Secondment Agreement;
· Guns and Gangs;
· Direct Action Response Team (DART).
Chief White’s Departure
Chief White thanked the Board for allowing him to serve his time as Chief with the OPS.
Joint OPS/RCMP CBRN
With the success of the Joint OPS/RCMP integration of the CBRN, Member Jensen wanted to know if any other opportunities for efficiencies were planned for the future. Chief White explained that a core services delivery review recently commenced led by A/Insp. S. Bell and Insp. M. Callaghan, and overseen by both deputies. The Chief’s office will serve as the champion of this project. The review will look at opportunities for amalgamation and integration, and identify ways to become more efficient and effective. He recently met with Deputy City Manager S. Kanellakos about opportunities that may exist within other emergency services at the City. He hoped that over the next 90 days the team will: map out what is core service delivery; what needs to be enhanced; and what opportunities there are to share resources. The team’s goal is to improve service without increasing costs. The expectation placed on everyone involved has been to be a better police service in three years with zero growth from a human resources perspective.
That the Ottawa Police Services Board receive this report for information.
RECEIVED
2. CRIMINAL INVESTIGATIONS DIRECTORATE ENHANCEMENT PROJECT
Chief’s Executive Summary and report dated 17 January 2012
Presentation - Dr. L. Duxbury, Insp. S. Brown, S/Sgt. J. Dunlop
D/C G. Larochelle introduced Dr. L. Duxbury, Professor, Sprott School of Business, Carleton University, Insp. S. Brown and S/Sgt. J. Dunlop who delivered a presentation. (A copy of the presentation will be kept on file with the Board’s Executive Director.) Dr. Duxbury congratulated the OPS for having the courage to take on the topic of work overload and the impact of stress.
Chief White thanked Dr. Duxbury and rest of the team for the amount of work that went into this project. He appreciated their efforts and more importantly, the membership understands the work that is being done and knows the leadership cares about them. Work overload and stress do have a cost in the form of increased absenteeism, alcoholism and drug costs.
Vice Chair Durrell asked what the rationale was to move Crime Stoppers out of CID and into Corporate Services. S/Sgt. Dunlop responded that best practices across the province showed the OPS was the only service that had Crime Stoppers within CID; all other services have it attached to either their community or corporate sections. The main work of Crime Stoppers is community outreach and media relations; it is hoped that this move will enhance the way they do business by lending support from the media relations and corporate communication sections.
Responding to a question from Member Jensen regarding any economies achieved as a result of the civilianization of three positions, Insp. Brown explained that there is a difference between civilian and sworn member salaries and from that angle there were economies to be had. In this particular situation it allowed for the establishment of a third surveillance team.
Chief White clarified that it wasn’t a collapsing of sworn and building of civilian positions; it was a trade off of staff from one area to another. It appears that positions were civilianized positions when in fact it was a trade of resources doing more appropriate tasks.
That the Ottawa Police Services Board receive this report and presentation for information.
RECEIVED
3. POLICE SERVICES BOARD STRATEGIC PLAN 2012-2014
Policy and Governance Committee’s report dated 17 January 2012
That the Ottawa Police Services Board:
1. Approve the 2012 – 2014 Board Strategic Plan attached as Annex A.
2. Forward the Strategic Plan to City Council and to other partners for information.
CARRIED
4. ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS’ 2012 ANNUAL CONFERENCE: HOST CONTRIBUTION
Executive Director’s report dated 17 January 2012
That the Ottawa Police Services Board approve a contribution of $15,000 to fulfill its responsibilities in hosting the 2012 Annual Conference of the Ontario Association of Police Services Boards on April 18 - 21, 2012.
CARRIED
5. POLICE SERVICES BOARD CALENDAR OF MONITORING REQUIREMENTS 2012
Executive Director’s report dated 17 January 2012
That the Ottawa Police Services Board receive the 2012 Calendar of Monitoring Requirements for information.
RECEIVED
6. RESPONSE TO OUTSTANDING INQUIRY #I-11-01: USE OF FORCE COMPARATORS
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
7. APPOINTMENTS MADE UNDER INTERPROVINCIAL POLICING ACT –2011 ANNUAL REPORT
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
8. PERFORMANCE REPORT – FOURTH QUARTER 2011
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
9. WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2011
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
10. POLICY/SERVICE COMPLAINTS REPORT - PART V, POLICE SERVICES ACT – FOURTH QUARTER 2011
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
11. OUTSTANDING BOARD INQUIRIES & MOTIONS: JANUARY 2012
Executive Director’s report dated 16 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
12. LETTERS OF COMMENDATION
Chief’s report dated 17 January 2012
That the Ottawa Police Services Board receive this report for information.
RECEIVED
CONSIDERATION OF MOTION TO MOVE IN CAMERA
Moved by H. Jensen
That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 5:30 p.m.
____________________________ _____________________________
W. Fedec E. El-Chantiry
Executive Director Chair