OTTAWA POLICE SERVICES BOARD

ANNUAL CALENDAR OF MONITORING REQUIREMENTS:  JANUARY – DECEMBER 2011

 

THIRD QUARTER UPDATE (as of 30 September 2011)

 

This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.

 

Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.

 

MONTH

 

REPORT

REQUIREMENT

RESPONSIBLE

STATUS

January

Board Work Plan - 2011

Board Policy GA-5

Board Executive Director

Received

 

Calendar of Board Monitoring Requirements - 2011

Board Policy BC-2, section 3

 

Board Executive Director

Received

 

Business Plan - Semi-Annual Status Report

Board Policy BC-2, section 2(i)

Chief of Police

Received

 

Performance Report:  4th Quarter 2010

N/A

Chief of Police

Received

 

Employer of Choice Progress Report:  4th Quarter 2010

Board motion – 23 June 2008 &

Board Policy CR-1

Chief of Police

Received

 

Workforce Management Report: 

4th Quarter 2010

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

Received

 

Legal Services Report: 4th Quarter 2010

Board Policy GA-8, section 6.1

Board Solicitor

Received in February as year-end statistics were not available in January

 

Appointments Made Under the Interprovincial Policing Act – Fourth Quarter 2010

Interprovincial Policing Act

Chief of Police

Deferred from December 2010 – received in January

 

Workforce Management – Career Management:  2010 Annual Report

Board Policy CR-7 & CR-11

Chief of Police

Was due in November 2010 but from now on will be divided into 3 separate reports to be brought forward in March, April & May

 

Succession Planning:  2010 Annual Report  (Confidential)

 

Board Policy CR-3

Chief of Police

Deferred from December 2010 – received in January

January

(cont’d)

Report on Labour Relations Unit: 

4th Quarter 2010 (Confidential)

Board request

Chief of Police

Received

February

 

Board Activity, Training & Performance:  2010 Annual Report

 

Board Policy GA-5, section 10 & GA-3, section 6

Board Executive Director

Received in January

 

Use of Force:  2010 Annual Report

Ministry Standard & Board Policy AI-012

 

Chief of Police

Received

 

Positive Workplace:  2010 Annual Report

 

Board Policy CR-1

Chief of Police

Received

 

Compliance with Ministry Standards:  2010 Annual Report (Chapter 4 policies)

Adequacy Standards Regulation section 35;

Board Policy CR-9, sections 11 and 13;

Ministry Standard & Board Policy LE-006, sec. (a)(i);

Ministry Standard & Board Policy LE-020, sec. (a);

Ministry Standards & Board Policies CT-001, 002, 003 & 004

Chief of Police

Received

March

Senior Officers’ Assignment Quarterly Update

Board Policy BC-2, section 2(g)

Chief of Police

Received

 

Promotion Process - 2010 Annual Report

(previously reported on in Annual Report on Workforce / Career Management)

Board Policy CR-7 & CR-11

Chief of Police

Received

 

2010 Annual OPS Report

Adequacy Standard section 31; Board Policy BC-2, section 2(c)

Chief of Police

Received

April

Complaints, Part V – Police Services Act - 4th Quarter & 2010 Annual Report

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

Received May 30

 

Complaints Report – Part V, Police Services Act - 1st Quarter 2011

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

Received May 30

April

(cont’d)

 

2010 Annual Financial Report

 

 

Board Policy BC-2 - Chief’s Requirements section 2(e) & Policy CR-2, Policy CR-8

Chief of Police

Received

 

Financial Status Report:  1st Quarter 2011

 

Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8

Chief of Police

Received

 

Performance Report:  1st Quarter 2011

N/A

Chief of Police

Received

 

Board Monitoring Requirements:  1st Quarter 2011

Board Policy BC-2, section 3

Board Executive Director

Received

 

Workforce Management Report:  1st Quarter 2011

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

Received

 

Employer of Choice Progress Report:  1st Quarter 2011

Board motion – 23 June 2008

Chief of Police

Received May 30

 

Tenure Program - 2010 Annual Report

 

Board Policy CR-7

Chief of Police

Received

 

2011 Audit Plan

Adequacy Regulation, section 35 & Board Policy CR-9, section 9

Chief of Police

Received May 30

 

Labour Relations Unit Report:  1st Quarter 2011  (Confidential)

Board request

Chief of Police

Received

 

Legal Services report:  1st Quarter 2011

Board Policy GA-8, section 6.1

 

Board Solicitor

Received

May

Asset Management – 2010 Annual Report

Board Policy CR-4

Chief of Police

Deferred to July because OPS is waiting for some info to be provided by City

 

Non-Executive Succession Plan - 2010 Annual Report

Board Policy CR-7

Chief of Police

Received

June

Senior Officers’ Assignment Update Report

 

Board Policy BC-2, section 2(g)

Chief of Police

Received

 

Facilities – Adequacy Standards Status Report

Board Policy AI-001, section 6

Chief of Police

Received

July

Financial Status Report:  2nd Quarter 2011

Board Policy BC-2 - Chief’s Requirements section 2(e),

Policy CR-2, Policy CR-8

Chief of Police

Received

July

(cont’d)

Complaints Report, Part V – Police Services Act - 2nd Quarter 2011

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

Chief of Police

Received

 

Semi-Annual Status Report on Business Plan

Board Policy BC-2, section 2(i)

Chief of Police

Received

 

Public Consultation Policy:  Annual Report

 

Board Policy CR-6

Chief of Police

Deferred until September due to workload

 

Board Monitoring Requirements Status Report:  2nd Quarter 2011

 

Board Executive Director

Received

 

Performance Report - 2nd Quarter 2011

 

N/A

Chief of Police

Deferred until September due to workload

 

Workforce Management Report: 

2nd Quarter 2011

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

Received

 

Employer of Choice Progress Report:  2nd Quarter 2011

Board motion – 23 June 2008

Chief of Police

OPS staff have requested a change in the reporting schedule for this report to March, June, September and December.  Due to this shift, the Q2 report will be included in Q3 report due in September.

 

Labour Relations Unit Report:  2nd Quarter 2011  (Confidential)

Board request

Chief of Police

Received

 

Legal Services Report:

2nd Quarter 2011

Board policy GA-8, section 6.1

Board Solicitor

 

Received

 

August

 

NO MEETING

 

 

 

 

September

Senior Officers’ Assignment Update Report

 

Board Policy BC-2, section 2(g)

Chief of Police

Received

 

Employer of Choice Progress Report:  3rd Quarter 201

 

Board motion – 23 June 2008

Chief of Police

Delayed until Oct. due to workload

October

Financial Status Report:  3rd Quarter 2011

Board Policy BC-2 - Chief’s Requirements section 2(e),

Policy CR-2, Policy CR-8

Chief of Police

 

 

Complaints Report, Part V – Police Services Act:  3rd Quarter 2011

 

Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)

 

Chief of Police

 

 

Performance Report:  3rd Quarter 2011

N/A

Chief of Police

 

 

Board Monitoring Requirements Status Report:  3rd Quarter 2011

 

Board Executive Director

 

 

Workforce Management Report: 

3rd Quarter 2011

Police Services Act section 31.1(a); Board Policy BC-2, section 2(f)

Chief of Police

 

 

Labour Relations Unit Report:  3rd Quarter 2011  (Confidential)

Board request

Chief of Police

 

 

Legal Services Report:  3rd Quarter 2011

 

Board policy GA-8, section 6.1

Board Solicitor

 

November

No reports due

 

 

 

 

December

Executive Succession Planning:  2011 Annual Report  (Confidential)

Board Policy CR-3

Chief of Police

 

 

Board Discretionary Fund:  2011 Annual Report

Board Policy GA-7

Board Executive Director

 

 

Senior Officers’ Assignment Update Report

 

Board Policy BC-2, section 2(g)

Chief of Police

 

 

Employer of Choice Progress Report:  4th Quarter 2011

Board motion – 23 June 2008 &

Board Policy CR-1

Chief of Police

 

 

Secondary Activities:  2011 Annual Report

Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j)

Chief of Police