OTTAWA POLICE SERVICES BOARD
ANNUAL CALENDAR OF MONITORING REQUIREMENTS: JANUARY – DECEMBER 2011
THIRD QUARTER UPDATE (as of 30 September 2011)
This Calendar contains a
list of reports to be submitted to the Ottawa Police Services Board in order
for it to fulfill its monitoring responsibilities in accordance with the Police
Services Act, Ministry Standards, Board policies or directions.
Should it not be possible to
submit a report in the month it is scheduled, the reasons for the delay and a
revised due date will be communicated to the Board in a quarterly status
report.
MONTH
|
REPORT
|
REQUIREMENT
|
RESPONSIBLE
|
STATUS
|
January |
Board
Work Plan - 2011 |
Board
Policy GA-5 |
Board
Executive Director |
Received |
|
Calendar
of Board Monitoring Requirements - 2011 |
Board
Policy BC-2, section 3 |
Board
Executive Director |
Received |
|
Business
Plan - Semi-Annual Status Report |
Board
Policy BC-2, section 2(i) |
Chief
of Police |
Received |
|
Performance
Report: 4th Quarter 2010 |
N/A |
Chief
of Police |
Received |
|
Employer
of Choice Progress Report: 4th
Quarter 2010 |
Board
motion – 23 June 2008 & Board
Policy CR-1 |
Chief
of Police |
Received |
|
Workforce
Management Report: 4th
Quarter 2010 |
Police
Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief
of Police |
Received |
|
Legal
Services Report: 4th Quarter 2010 |
Board
Policy GA-8, section 6.1 |
Board
Solicitor |
Received
in February as year-end statistics were not available in January |
|
Appointments
Made Under the Interprovincial Policing Act – Fourth Quarter 2010 |
Interprovincial
Policing Act |
Chief
of Police |
Deferred
from December 2010 – received in January |
|
Workforce
Management – Career Management: 2010
Annual Report |
Board
Policy CR-7 & CR-11 |
Chief
of Police |
Was
due in November 2010 but from now on will be divided into 3 separate reports
to be brought forward in March, April & May |
|
Succession
Planning: 2010 Annual Report (Confidential) |
Board
Policy CR-3 |
Chief
of Police |
Deferred
from December 2010 – received in January |
January (cont’d) |
Report
on Labour Relations Unit: 4th
Quarter 2010 (Confidential) |
Board
request |
Chief
of Police |
Received |
February |
Board
Activity, Training & Performance:
2010 Annual Report |
Board
Policy GA-5, section 10 & GA-3, section 6 |
Board
Executive Director |
Received
in January |
|
Use
of Force: 2010 Annual Report |
Ministry
Standard & Board Policy AI-012 |
Chief
of Police |
Received |
|
Positive
Workplace: 2010 Annual Report |
Board
Policy CR-1 |
Chief
of Police |
Received |
|
Compliance with Ministry
Standards: 2010 Annual Report (Chapter
4 policies) |
Adequacy
Standards Regulation section 35; Board
Policy CR-9, sections 11 and 13; Ministry
Standard & Board Policy LE-006, sec. (a)(i); Ministry
Standard & Board Policy LE-020, sec. (a); Ministry
Standards & Board Policies CT-001, 002, 003 & 004 |
Chief
of Police |
Received |
March |
Senior
Officers’ Assignment Quarterly Update |
Board
Policy BC-2, section 2(g) |
Chief
of Police |
Received |
|
Promotion
Process - 2010 Annual Report (previously reported on in
Annual Report on Workforce / Career Management) |
Board
Policy CR-7 & CR-11 |
Chief
of Police |
Received
|
|
2010
Annual OPS Report |
Adequacy
Standard section 31; Board Policy BC-2, section 2(c) |
Chief
of Police |
Received |
April |
Complaints,
Part V – Police Services Act - 4th Quarter & 2010
Annual Report |
Police
Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief
of Police |
Received May 30
|
|
Complaints
Report – Part V, Police Services Act - 1st Quarter 2011 |
Police
Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief
of Police |
Received
May 30 |
April (cont’d) |
2010
Annual Financial Report |
Board
Policy BC-2 - Chief’s Requirements section 2(e) & Policy CR-2, Policy
CR-8 |
Chief
of Police |
Received
|
|
Financial
Status Report: 1st Quarter
2011 |
Board
Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy
CR-8 |
Chief
of Police |
Received |
|
Performance
Report: 1st Quarter 2011 |
N/A |
Chief
of Police |
Received |
|
Board
Monitoring Requirements: 1st
Quarter 2011 |
Board
Policy BC-2, section 3 |
Board
Executive Director |
Received |
|
Workforce
Management Report: 1st
Quarter 2011 |
Police
Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief
of Police |
Received |
|
Employer
of Choice Progress Report: 1st
Quarter 2011 |
Board
motion – 23 June 2008 |
Chief
of Police |
Received May 30
|
|
Tenure
Program - 2010 Annual Report |
Board
Policy CR-7 |
Chief
of Police |
Received |
|
2011
Audit Plan |
Adequacy
Regulation, section 35 & Board Policy CR-9, section 9 |
Chief
of Police |
Received May 30
|
|
Labour
Relations Unit Report: 1st
Quarter 2011 (Confidential) |
Board
request |
Chief
of Police |
Received |
|
Legal
Services report: 1st
Quarter 2011 |
Board
Policy GA-8, section 6.1 |
Board
Solicitor |
Received |
May |
Asset Management – 2010 Annual Report |
Board
Policy CR-4 |
Chief
of Police |
Deferred
to July because OPS is waiting for some info to be provided by City |
|
Non-Executive
Succession Plan - 2010 Annual Report |
Board
Policy CR-7 |
Chief
of Police |
Received |
June |
Senior
Officers’ Assignment Update Report |
Board
Policy BC-2, section 2(g) |
Chief
of Police |
Received |
|
Facilities
– Adequacy Standards Status Report |
Board
Policy AI-001, section 6 |
Chief
of Police |
Received |
July |
Financial
Status Report: 2nd Quarter
2011 |
Board
Policy BC-2 - Chief’s Requirements section 2(e), Policy
CR-2, Policy CR-8 |
Chief
of Police |
Received |
July (cont’d) |
Complaints
Report, Part V – Police Services Act - 2nd Quarter 2011 |
Police
Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief
of Police |
Received
|
|
Semi-Annual
Status Report on Business Plan |
Board
Policy BC-2, section 2(i) |
Chief
of Police |
Received |
|
Public
Consultation Policy: Annual Report |
Board
Policy CR-6 |
Chief
of Police |
Deferred
until September due to workload |
|
Board
Monitoring Requirements Status Report:
2nd Quarter 2011 |
|
Board
Executive Director |
Received |
|
Performance
Report - 2nd Quarter 2011 |
N/A |
Chief
of Police |
Deferred
until September due to workload |
|
Workforce
Management Report: 2nd
Quarter 2011 |
Police
Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief
of Police |
Received |
|
Employer
of Choice Progress Report: 2nd
Quarter 2011 |
Board
motion – 23 June 2008 |
Chief
of Police |
OPS
staff have requested a change in the reporting
schedule for this report to March, June, September and December. Due to this shift, the Q2 report will be
included in Q3 report due in September. |
|
Labour
Relations Unit Report: 2nd
Quarter 2011 (Confidential) |
Board
request |
Chief
of Police |
Received |
|
Legal
Services Report: 2nd
Quarter 2011 |
Board
policy GA-8, section 6.1 |
Board
Solicitor |
Received |
August |
NO MEETING |
|
|
|
September |
Senior
Officers’ Assignment Update Report |
Board
Policy BC-2, section 2(g) |
Chief
of Police |
Received |
|
Employer
of Choice Progress Report: 3rd
Quarter 201 |
Board
motion – 23 June 2008 |
Chief
of Police |
Delayed
until Oct. due to workload |
October |
Financial
Status Report: 3rd Quarter
2011 |
Board
Policy BC-2 - Chief’s Requirements section 2(e), Policy
CR-2, Policy CR-8 |
Chief
of Police |
|
|
Complaints
Report, Part V – Police Services Act:
3rd Quarter 2011 |
Police
Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief
of Police |
|
|
Performance
Report: 3rd Quarter 2011 |
N/A |
Chief
of Police |
|
|
Board
Monitoring Requirements Status Report:
3rd Quarter 2011 |
|
Board
Executive Director |
|
|
Workforce
Management Report: 3rd
Quarter 2011 |
Police
Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief
of Police |
|
|
Labour
Relations Unit Report: 3rd
Quarter 2011 (Confidential) |
Board
request |
Chief
of Police |
|
|
Legal
Services Report: 3rd
Quarter 2011 |
Board
policy GA-8, section 6.1 |
Board
Solicitor |
|
November |
No reports due |
|
|
|
December |
Executive
Succession Planning: 2011 Annual
Report (Confidential) |
Board
Policy CR-3 |
Chief
of Police |
|
|
Board
Discretionary Fund: 2011 Annual Report
|
Board
Policy GA-7 |
Board
Executive Director |
|
|
Senior
Officers’ Assignment Update Report |
Board
Policy BC-2, section 2(g) |
Chief
of Police |
|
|
Employer
of Choice Progress Report: 4th
Quarter 2011 |
Board
motion – 23 June 2008 & Board
Policy CR-1 |
Chief
of Police |
|
|
Secondary
Activities: 2011 Annual Report |
Police
Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section
2(b) & (j) |
Chief
of Police |
|