|
REPORT RAPPORT |
DATE: |
18 October 2011 |
TO/DEST: |
Executive Director, Ottawa Police Services Board |
FROM/EXP: |
Acting Chief of Police, Ottawa Police Service |
SUBJECT/OBJET: |
WORKFORCE MANAGEMENT REPORT - THIRD QUARTER 2011 |
RECOMMENDATION
That the Ottawa Police Services Board receive this report for information.
Section 31(1) of the Police Services Act sets out the Board’s responsibilities with respect to the provision of adequate and effective police service in the municipality. Under Section 31(1)(a), the Board is responsible for the appointment of sworn members of the municipal police force.
The Board has also requested information on a quarterly basis that would capture key elements of the Ottawa Police Service (OPS) workforce activities including hiring, retirements, resignations and promotions.
The purpose of this report is to:
1. Summarize hiring goals for 2011 including assumptions related to retirements and resignations; and
2. Provide an overview of workforce management activities that have occurred in 2011 Q3, including: sworn officer recruitment, hiring of civilian employees, retirements and resignations, as well as sworn officer promotions and civilian staffing.
Information provided in this report includes names and ranks of personnel as governed by the Municipal Freedom of Information and Protection of Privacy Act.
The forecast of sworn officer hiring requirements for the year is developed annually by OPS. It is built around the estimated number of officers that must be hired to fill both new and existing vacant positions.
In developing a hiring plan,
three key factors are considered:
1. A new recruit takes 9 months, on average, to become deployable;
2. The Ontario Police College only holds 3 training sessions per year for new recruits with limited space in each class; and
3. Retirements tend to occur at the beginning of each new fiscal year.
Table 1 below summarizes the 2011 sworn officer forecasted hiring requirements. It is expected that a total of 26 officers will need to be hired to meet requirements.
2011 Forecast
The 2011 Sworn Officer Hiring Requirements takes into consideration the number of new positions budgeted in the year, and any change to the number of seconded positions in the organization. It also considers the number of officers over (or under) complement at the beginning of the year, the projected number of retirements and resignations during the year, and how many extra officers will be needed to begin the following year, to ensure that a sufficient number of road-ready officers are available to offset the peak in retirement which typically occurs in Q1 each year.
Staff’s analysis shows that 26 officers need to be hired to meet the 2011 requirement. Table 1 outlines the factors giving rise to this estimate. The 2011 budget did not allow for any new sworn positions to be added to the complement under the SGI Program. It is expected that by year end, there will be 2 new Operational Backfill positions over and above the 30 in the 2010 staff complement. These positions are fully-funded by an outside agency and are generally 24 months in duration. At year-end 2010, the OPS was carrying 34 extra officers. As reported in Q4 2010, these hires were planned in order to have a sufficient number of road-ready officers to meet the operational demands in 2011. It is expected that 40 sworn officers will retire in 2011, and another 10 will resign or vacate their positions for other reasons. The number of extra officers required at year end is projected to be 8. The resulting 2011 hiring requirement is 26.
This Quarter, the forecast has been slightly revised. The number of resignations has dropped from 10 to 6. Conversely, the number of Sworn members who have vacated positions for “other reasons” has increased from 0 to 4. These changes have no impact on the overall forecast of hiring requirements. It remains at 26.
Q3 Actual
In Q3 2011, there were a total of 5 retirements, 1 resignation and 2 “others” who vacated their positions. Annex A to this report lists the names and ranks of the sworn officers who left the employment of OPS in 2011 Q3 due to retirement or resignation.
As planned, there were 12 new hires in Q3 2011. These 12 officers will be brought forward for Board approval in the Q4 2011 Workforce Management report upon their successful completion of Basic Constable training at the Ontario Police College.
Table 2 below summarizes the Q3 2011 hiring activity and the forecast of sworn hiring activity for the remainder of the year.
Q3 2011 Sworn Officer Promotions
Sworn officer promotions in OPS are generally made on a quarterly basis, taking into account the number of vacancies arising through attrition. This activity is detailed in Table 3 on the following page. Annex B lists the names of the 2 sworn employees promoted in 2011 Q3.
2011 Q3 Sworn
Officer Promotions
|
Superintendent
|
Inspector
|
Staff Sergeant
|
Sergeant
|
Total
|
Q3 Sworn Officer Promotions |
0 |
0 |
0 |
2 |
2 |
Civilian staffing is driven each year by many of the same factors that influence Sworn Officer hiring, but the volume and timing can be somewhat more difficult to predict. The 2011 plan forecasted 151 staffing actions. This number has 4 components: 1) there are 41 vacant positions in OPS – 15 new positions from the 2009/2010 SGI Program, 11 existing vacant positions and 15 forecasted retirements and resignations; 2) the subsequent 30 staffing actions are forecasted to occur to backfill positions that become vacant as a result of internal candidates successfully competing for the 41 vacant positions; staff have made the assumption that internal candidates will succeed in three quarters of staffing actions; 3) 50 staffing actions to fill medium-to-long-term temporary requirements; and 4) 30 staffing actions to fill short-term (4 months or less) temporary requirements. 10 staffing actions to fill 10 casual requirements have also been added to the forecast for the duration of 2011.
Table 4 outlines the 2011 Civilian Staffing Plan and actual staffing actions to the end of Q3. The number of mid-to-long term temporary activities is higher than forecast: 65 versus 50. As a result, the total number of staffing actions for the year is expected to be 177.
Table 4
2011 Civilian
Staffing Plan
|
2011 Original Forecasted
Requirements |
|
Q1 Actions |
Q2 Actions |
Q3 Actions |
Q4 Forecast |
2011 Total Staffing Actions |
SGI Positions |
|
|
|
|
|
|
|
Strategic Growth
Initiative |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
|
|
|
|
Existing Positions |
|
|
|
|
|
|
|
New Positions |
15 |
8 |
4 |
1 |
2 |
15 |
|
Existing Vacancies |
11 |
8 |
0 |
3 |
0 |
11 |
|
Retirements |
10 |
3 |
1 |
4 |
3 |
11 |
|
Resignations |
5 |
1 |
2 |
2 |
0 |
5 |
|
Backfilling Requirements |
30 |
1 |
15 |
11 |
3 |
30 |
|
Mid-to-Long-Term Temporary Requirements |
50 |
18 |
17 |
26 |
4 |
65 |
|
Short-Term
Temporary Requirements (EOI) |
30 |
10 |
11 |
5 |
4 |
30 |
|
Casual Requirements |
0 |
7 |
2 |
0 |
1 |
10 |
|
|
|
|
|
|
|
|
|
Total Staffing Forecast |
151 |
56 |
52 |
51 |
17 |
177 |
|
|
|
|
|
|
|
|
*Actions reported in quarters may vary
due to the timing of board reports and known vacancies.
Annex C to this report lists the names and
positions held by the 6 permanent civilian members who left the employment of
OPS in Q3 2011 due to retirement and resignation.
Table 5 provides the demographic overview of
the 10 new OPS civilian employees hired in Q3 2011.
Table 5
Demographic Highlights
of New OPS Civilian Employees
Q3 2011 Hiring
Activities
|
Total Number |
Men |
Women |
Average Age |
English and French Speaking |
Other Languages |
GLBT |
College Diploma University Degree Military Service |
Q3 Civilian Hires |
10 |
2 |
8 |
32 |
6 |
Vietnamese |
0* |
College – 4 University – 5 Masters - 1 |
*
No members have self-identified
Annex D to this report
lists the names of the 10 civilian employees hired in Q3 2011 into permanent
positions to address attrition and SGI requirements.
Civilian staffing includes
internal movement and promotion opportunities which are created as a result of
attrition and growth and filled through a competition process. Priority Placement of members requiring
accommodation and the fulfilment of Labour Relations Agreements are also a
factor in the movement of civilians to new permanent positions. Annex E to this report lists the names of the
11 permanent civilian members in new permanent positions as of Q3 2011.
Not applicable.
Not applicable.
CONCLUSION
This report
summarizes the activities that have occurred in the third quarter to fulfill
the goals of the hiring plans. In
addition, this report provides an overview of other workforce management
activities including sworn and civilian employee retirements, resignations, and
promotions.
(Original signed by)
Charles Bordeleau
Acting Chief of Police
Annexes:
Annex A 2011
Q3 Sworn Officer Retirements and 2011 Q3 Sworn Officer Resignations
Annex B 2011
Q3 Sworn Promotions
Annex C 2011
Q3 Civilian Retirements and 2011 Q3 Civilian Resignations
Annex D 2011 Q3 Permanent Civilian Hires
Annex E 2011 Q3 Civilian
Staffing
This document contains information that reports on
activities related to the Ottawa Police Service Business Plan.
ANNEX A
Q3 2011 Sworn
Officer Retirements
|
NAME |
DIRECTORATE |
SECTION |
RANK |
RETIREMENT
DATE |
1. |
Peter Couillard |
District |
Central Foot Patrol |
Sergeant |
1-Jul-11 |
2. |
Paul Holland |
Patrol |
Platoon F East |
Sergeant |
1-Jul-11 |
3. |
John Cosenzo |
District |
Information Desk |
Constable |
20-Jul-11 |
4. |
Damien Coakeley |
Patrol |
Fixed Afternoon Central |
Sergeant |
1-Aug-11 |
5. |
George Horner |
EOD |
Tactical |
Constable |
1-Sep-11 |
Q3 2011 Sworn
Officer Resignations
|
NAME |
DIRECTORATE |
SECTION |
RANK |
RESIGNATION
DATE |
1. |
Jennifer Bolch |
Patrol |
Active Staffing |
Constable |
3-Aug-11 |
ANNEX B
Q1 2011 Sworn
Promotions
|
NAME |
DIRECTORATE
|
SECTION |
PROMOTED
TO |
PROMOTION
DATE |
1. |
Robert Kurus |
CID |
Forensic Identification |
Sergeant |
15-Aug-11 |
2. |
Pamela Scharf |
CID |
Forensic Identification |
Sergeant |
15-Aug-11 |
ANNEX C
Q3 2011 Civilian
Retirements
|
NAME |
DIRECTORATE |
SECTION |
FUNCTION |
RETIREMENT
DATE |
1. |
Judith Citulsky |
Support Services |
Court |
Civilian |
1-Jul-11 |
2. |
Cynthia Syme |
Support Services |
Court |
Civilian |
1-Jul-11 |
3. |
Bonnie Corkan |
Corp Support |
CPIC |
Civilian |
1-Aug-11 |
4. |
Livia Brandon |
Corp Support |
IT |
Civilian |
1-Sep-11 |
Q3 2011 Civilian
Resignations
|
NAME |
DIRECTORATE |
SECTION |
RANK |
RESIGNATION
DATE |
1. |
Janet Jensen |
Corp Support |
Security |
Civilian |
16-Aug-11 |
2. |
Steven Belsito |
Corp Support |
IT |
Civilian |
15-Sep-11 |
ANNEX D
Q3 2011
Permanent Civilian Hires
|
NAME |
DIRECTORATE |
SECTION |
FUNCTION |
HIRE
DATE |
1. |
Jessica Ripley |
District |
Youth Services |
Strategic Youth Program
Specialist |
5-Jul-11 |
2. |
Chantel Letourneau |
Support Services |
Court Liaison |
Court Liaison Clerk |
15-Jul-11 |
3. |
Evelyn White |
Support Services |
Court Liaison |
Court Liaison Clerk |
15-Jul-11 |
4. |
Liep Nguyen |
Corporate Support |
Fleet Services |
Fleet Attendant |
29-Jul-11 |
5. |
Andre LaFontaine |
Criminal Investigations |
Air Support |
Pilot |
2-Aug-11 |
6. |
Sarah McEwen |
Corporate Support |
CPIC |
CPIC Operator |
26-Aug-11 |
7. |
Matthew Schofield |
Corporate Support |
CPIC |
CPIC Operator |
26-Aug-11 |
8. |
Jennifer White |
Resourcing & Dev. |
Employee & Labour
Relations |
Manager Labour Relations |
30-Aug-11 |
9. |
Jennifer Hodgson |
Executive Services |
Legal Services |
Sr. Legal Admin. Assistant |
6-Sep-11 |
10. |
Megan Martin |
Corporate Support |
CPIC |
CPIC Operator |
9-Sep-11 |
ANNEX E
Q3 2011 Civilian Competitions
– Permanent Positions
|
NAME |
DIRECTORATE |
SECTION |
PERMANENT
POSITION |
START
DATE |
1. |
Shauna
McCormick |
Support Services |
Court Liaison |
Charge
Coordinator |
5-Jul-11 |
2. |
Andre
Laberge |
Support Services |
Court Liaison |
Court
Coordinator |
11-Jul-11 |
3. |
Christine
Callaghan |
Corporate
Support |
Court
Liaison |
Supervisor
POA Court |
11-Jul-11 |
4. |
Kim
Stuurop |
Resourcing
& Dev. |
Outreach
Recruiting & Resourcing |
Volunteer
Coordinator |
18-Jul-11 |
5. |
Lynn
Sabourin |
Resourcing
& Dev. |
Employee
Services |
Staffing
Coordinator |
22-Aug-11 |
6. |
Matt
Chaput |
Criminal Investigations |
Criminal
Intelligence |
Supervisor
CI Monitors |
29-Aug-11 |
7. |
Cameron
Hopgood |
Emergency Operations |
Project
INTERSECT |
Project
Mgr Operation INTERSECT |
5-Sep-11 |
8. |
Kim
Leclair |
Criminal
Investigations |
Partner
Assault |
VWAP
Coordinator |
6-Sep-11 |
9. |
Carrie-Ann
Taylor |
Corporate
Support |
Archive
& File Storage |
Archive
& File Storage Clerk |
9-Sep-11 |
10. |
Kristen
Hodgins |
Resourcing
& Dev. |
Office
of the Superintendent |
Sr.
Admin. Assistant |
12-Sep-11 |
11. |
Sherry
Wade |
Support
Services |
Court Liaison |
Court
Coordinator |
12-Sep-11 |