OTTAWA POLICE SERVICES BOARD COMMISSION DE SERVICES POLICIERS D’OTTAWA
	Working together for a safer community La sécurité de notre communauté, un travail d’équipe	REPORT RAPPORT

DATE                              18 February 2011

TO/DEST.                        Chair and Members of the Ottawa Police Services Board

FROM/EXP.                    Executive Director, Ottawa Police Services Board

SUBJECT/OBJET           INTERIM APPOINTMENT TO BOARD COMMITTEES

RECOMMENDATION

That the Ottawa Police Services Board approve the appointment, on an interim basis, of A. Doyle to the Complaints Committee and the Human Resources Committee. 

BACKGROUND

The Police Services Board has four standing committees to assist it in fulfilling its responsibilities.  The terms of reference for the four committees are set out in a policy on Board Committees (Policy #GA-4) included in the Board’s Policy Manual. Under that policy, appointments to committees must be approved by the Board, and membership is reviewed annually and revised accordingly. 

As the Board is currently anticipating two more new members to be appointed over the next couple of months, the Board has indicated that it would like to wait until the new appointees are in place before it makes appointments to the four committees.  This will enable all members, including the new ones, to request the committees of their choice. 

In the meantime, it is proposed that the existing committee membership remain in place and that the newest member – Adriana Doyle – be appointed on an interim basis to fill the two vacancies created by D. Guilmet-Harris’ retirement from the Board.  Member Doyle has expressed a willingness to serve on the Complaints Committee and the Human Resources Committee on an interim basis.

The following chart sets out the current committee membership, including the proposed interim appointments:

BOARD COMMITTEE	MEMBERSHIP
Complaints Committee	A. Doyle, J. Harder, J. MacEwen
Finance & Audit Committee	E. El-Chantiry, H. Jensen, J. Watson
Human Resources Committee	A. Doyle, E. El-Chantiry, H. Jensen
Policy & Governance Committee	E. El-Chantiry, J. MacEwen, C. Nicholson
OPS COMMITTEES
Community Awards Selection Committee	W. Fedec
Police Scholarship & Charitable Fund	E. El-Chantiry
Thomas G. Flanagan Scholarship Award Selection Committee	C. Nicholson

CONSULTATION

Consultation was not required.

FINANCIAL STATEMENT

There is no direct financial impact associated with this report.

CONCLUSION

The Ottawa Police Services Board has established four standing committees to assist it in performing its responsibilities, as is permitted under the Police Services Act.  Board Policy #GA‑4 sets out the general principles and terms of reference for each committee, and requires that the Board approve appointments to each committee.  As there are currently vacancies on two Board committees due to the end of D. Guilmet-Harris’ term, it is recommended that the Board approve the appointment of Member Doyle to fill those vacancies, with the understanding that membership on all Board committees will be completely reviewed once all the new members have been appointed. 

(original signed by)

W. Fedec