OTTAWA POLICE SERVICES BOARD
ANNUAL CALENDAR OF MONITORING REQUIREMENTS: JANUARY – DECEMBER 2011
This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.
Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.
MONTH
|
REPORT |
REQUIREMENT |
RESPONSIBLE |
STATUS |
|
January |
Board Work Plan - 2011 |
Board Policy GA-5 |
Board Executive Director |
|
|
|
Calendar of Board Monitoring Requirements - 2011 |
Board Policy BC-2, section 3
|
Board Executive Director |
|
|
|
Business Plan - Semi-Annual Status Report |
Board Policy BC-2, section 2(i) |
Chief of Police |
|
|
|
Performance Report: 4th Quarter 2010 |
N/A |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 4th Quarter 2010 |
Board motion – 23 June 2008 & Board Policy CR-1 |
Chief of Police |
|
|
|
Workforce Management Report: 4th Quarter 2010 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Legal Services Report: 4th Quarter 2010 |
Board Policy GA-8, section 6.1 |
Board Solicitor |
Delayed to February 2011 as year-end statistics are not yet available |
|
|
Appointments Made Under the Interprovincial Policing Act – Fourth Quarter 2010 |
Interprovincial Policing Act |
Chief of Police |
Deferred from December 2010 |
|
|
Workforce Management – Career Management: 2010 Annual Report |
Board Policy CR-7 & CR-11 |
Chief of Police |
Was due in November 2010 but will now be divided into 3 separate reports to be brought forward later in the year. |
|
|
Succession Planning: 2010 Annual Report (Confidential)
|
Board Policy CR-3 |
Chief of Police |
Deferred from December 2010 |
|
|
Report on Labour Relations Unit: 4th Quarter 2010 (Confidential) |
Board request |
Chief of Police |
|
|
February (cont’d) |
Board Activity, Training & Performance: 2010 Annual Report |
Board Policy GA-5, section 10 & GA-3, section 6 |
Board Executive Director |
|
|
|
Use of Force: 2010 Annual Report |
Ministry Standard & Board Policy AI-012 |
Chief of Police |
|
|
|
Positive Workplace: 2010 Annual Report
|
Board Policy CR-1 |
Chief of Police |
|
|
|
Compliance with Ministry Standards: 2010 Annual Report (Chapter 4 policies) |
Adequacy Standards Regulation section 35; Board Policy CR-9, sections 11 and 13; Ministry Standard & Board Policy LE-006, sec. (a)(i); Ministry Standard & Board Policy LE-020, sec. (a); Ministry Standards & Board Policies CT-001, 002, 003 & 004 |
Chief of Police |
|
|
March |
Senior Officers’ Assignment Quarterly Update |
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Promotion Process - 2010 Annual Report (previously reported on in Annual Report on Workforce / Career Management) |
Board Policy CR-7 & CR-11 |
Chief of Police |
|
|
|
2010 Activity Report |
Adequacy Standard section 31; Board Policy BC-2, section 2(c) |
Chief of Police |
|
|
April |
Complaints, Part V – Police Services Act - 4th Quarter & 2010 Annual Report |
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
Complaints Report – Part V, Police Services Act - 1st Quarter 2011
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
2010 Annual Financial Report
|
Board Policy BC-2 - Chief’s Requirements section 2(e) & Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Financial Status Report: 1st Quarter 2011
|
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8 |
Chief of Police |
|
|
April (cont’d) |
Performance Report: 1st Quarter 2011
|
N/A |
Chief of Police |
|
|
|
Board Monitoring Requirements: 1st Quarter 2011 |
Board Policy BC-2, section 3 |
Board Executive Director |
|
|
|
Workforce Management Report: 1st Quarter 2011 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 1st Quarter 2011 |
Board motion – 23 June 2008 |
Chief of Police |
|
|
|
Tenure Program - 2010 Annual Report (previously reported on in Annual Report on Workforce / Career Management) |
Board Policy CR-7 |
Chief of Police |
|
|
|
2011 Audit Plan |
Adequacy Regulation, section 35 & Board Policy CR-9, section 9 |
Chief of Police |
|
|
|
Labour Relations Unit Report: 1st Quarter 2011 (Confidential) |
Board request |
Chief of Police |
|
|
|
Legal Services report: 1st Quarter 2011 |
Board Policy GA-8, section 6.1
|
Board Solicitor |
|
|
May |
Asset Management – 2010 Annual Report
|
Board Policy CR-4 |
Chief of Police |
|
|
|
Non-Executive Succession Plan - 2010 Annual Report (previously reported on in Annual Report on Workforce / Career Management) |
Board Policy CR-7 |
Chief of Police |
|
|
June |
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Facilities Plan – 2010 |
Board Policy AI-001, section 6 |
Chief of Police |
|
|
July |
Financial Status Report: 2nd Quarter 2011 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act - 2nd Quarter 2011
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
Semi-Annual Status Report on Business Plan |
Board Policy BC-2, section 2(i) |
Chief of Police |
|
|
July (cont’d) |
Public Consultation Policy: Annual Report
|
Board Policy CR-6 |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 2nd Quarter 2011 |
|
Board Executive Director |
|
|
|
Performance Report - 2nd Quarter 2011
|
N/A |
Chief of Police |
|
|
|
Workforce Management Report: 2nd Quarter 2011 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 2nd Quarter 2011 |
Board motion – 23 June 2008 |
Chief of Police |
|
|
|
Labour Relations Unit Report: 2nd Quarter 2011 (Confidential) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 2nd Quarter 2011
|
Board policy GA-8, section 6.1 |
Board Solicitor
|
|
|
August |
NO MEETING |
|
|
|
|
September |
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
October |
Financial Status Report: 3rd Quarter 2011 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act: 3rd Quarter 2011
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
Performance Report: 3rd Quarter 2011 |
N/A |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 3rd Quarter 2011 |
|
Board Executive Director |
|
|
|
Workforce Management Report: 3rd Quarter 2011 |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) |
Chief of Police |
|
|
|
Employer of Choice Progress Report: 3rd Quarter 2011 |
Board motion – 23 June 2008 |
Chief of Police |
|
|
|
Labour Relations Unit Report: 3rd Quarter 2011 (Confidential) |
Board request |
Chief of Police |
|
|
October (cont’d) |
Legal Services Report: 3rd Quarter 2010
|
Board policy GA-8, section 6.1 |
Board Solicitor |
|
|
November |
No reports due
|
|
|
|
|
December |
Executive Succession Planning: 2011 Annual Report (Confidential) |
Board Policy CR-3 |
Chief of Police |
|
|
|
Board Discretionary Fund: 2011 Annual Report |
Board Policy GA-7 |
Board Executive Director |
|
|
|
Senior Officers’ Assignment Update Report
|
Board Policy BC-2, section 2(g) |
Chief of Police |
|
|
|
Secondary Activities: 2011 Annual Report |
Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j) |
Chief of Police |
|