COMMISSION DE SERVICES POLICIERS D’OTTAWA
Working together for a safer community
La sécurité de notre communauté, un travail d’équipe
DATE 12 January 2011
TO/DEST. Ottawa Police Services Board
FROM/EXP. Policy and Governance Committee
SUBJECT/OBJET OTTAWA POLICE SERVICES BOARD WORK PLAN - 2011
That the Ottawa Police Services Board approve the 2011 Work Plan for the Board.
The Ottawa Police Services Board’s Policy #GA-5 – Board Planning and Performance, stipulates that the Board will follow an annual planning cycle that includes establishing a yearly work plan for the Board and its four committees.
Annex A contains a 2011 work plan for the Ottawa Police Services Board prepared by the Policy and Governance Committee and submitted for the Board’s approval. It incorporates the Board’s legislative responsibilities as well as a number of initiatives identified by the Committee after a review of the Board’s performance and achievements in 2010, particularly with regard to community engagement, and education about the Board’s role.
The majority of tasks included in the work plan are routine duties that must be performed by the Board each year to meet its legislated monitoring and oversight responsibilities. There are also requirements each year for new Board policies as well as review of existing policies to ensure they remain current. In addition to these duties, the Board adopted a multi-pronged Community Engagement Strategy in 2008 that requires review and updating each year. At meetings on 2 December 2010 and 6 January 2011, the Policy & Governance Committee discussed components of the Community Engagement Strategy and recommend the following actions be included in the 2011 work plan:
1) Community and Police Action Committee (COMPAC)
COMPAC is a community-police advisory and coordinating body representing a partnership between police and visible minority and Aboriginal communities in Ottawa. Its objective is to nurture and develop this community partnership by means of communication, respect, accountability, and freedom from fear and trust.
2) Ottawa Local Immigration Partnership Council (OLIPC)
Led by the City of Ottawa and the Local Agencies Serving Immigrants (LASI) and hosted by the Catholic Immigration Centre, the overall goal of this group is to enhance the integration of newcomers, immigrants and refugees to the City of Ottawa through the establishment of an integrated and comprehensive system of services and organizations.
· Public Interest Meetings
Since 2008 the Board, in collaboration with the OPS and/or community partners, has hosted public interest meetings on topics such as: Combating Drugs in our Community; Protecting Our Kids; Engaging Communities in the Justice System; Safety for Seniors; Safeguarding Your Identity, an Open Dialogue with LASSA; Youth Mental Health; and Racial Profiling.
For 2011, the Policy & Governance Committee is recommending that public interest meetings be held on the following topics:
1) Follow up to first meeting on Racial Profiling Policy
2) Kids, Drugs, Gangs and New Canadians – what parents should be on the look-out for
3) A topic aimed at youth (to be determined) with meeting to be held in a school.
The meetings are tentatively scheduled for April, June and October. In addition, an information session is being planned for the Somali Community to be co-hosted by the OPS and the Board; a date will be confirmed soon.
Presentations on Operational Initiatives at Board Meetings
It is the Committee’s view that short presentations at regular Board meetings by OPS staff on operational initiatives or units provide an opportunity to educate both the public and the Board members about the challenges and successes of the Service. The Committee recommends that these presentations continue and that they be scheduled as required or at the request of the Chief.
· Education about the Board’s Role
Recent media coverage primarily in relation to the cellblock incidents have revealed a significant lack of understanding by the media and the public about the role of the Board, particularly in relation to matters of public complaints and officer discipline. The Committee is currently exploring a number of options to address this, including using the meetings mentioned earlier with targeted external partners as an opportunity for education about the Board’s role. Any new initiatives recommended by the Committee can be added to the work plan as they are identified.
Other new work to be undertaken in 2011 includes the following:
OPS staff have been consulted in the development of the work plan. One of the Committee’s foremost considerations in developing the work plan was to renew the Board’s commitment to communication and outreach with the public. There will be opportunities for public consultation and stakeholder input throughout 2011 as part of the Board’s ongoing Public Interest Agenda and other components of the Community Engagement Strategy. Additional tasks can be added to the work plan throughout the year as new issues and requirements emerge.
All activities listed in the work plan can be accomplished within the Board’s 2011 draft budget.
The Board’s Policy #GA-5 – Board Planning and Performance, stipulates that the Board will follow an annual planning cycle that includes establishing a yearly work plan for the Board. Approval of the attached work plan will set a course for the Board in 2011 that will fulfill its legislative and oversight responsibilities as well as address priorities identified during a review of the Board’s performance and activities in 2010.
Submitted by the Policy & Governance Committee:
Jim MacEwen, Chair