REPORT RAPPORT

DATE:	18 January 2011
TO/DEST:	Executive Director, Ottawa Police Services Board
FROM/EXP:	Chief of Police, Ottawa Police Service
SUBJECT/OBJET:	WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2010

RECOMMENDATION

That the Ottawa Police Services Board approve:

1. The appointment of 10 experienced officers hired in Q4, in accordance with Section 31(1)(a) of the Police Services Act.

2. The appointment of 10 new recruit sworn officers who successfully completed the required Ontario Police College training in Q4, in accordance with Section 31(1)(a) of the Police Services Act.

BACKGROUND

Section 31(1) of the Police Services Act sets out the Board’s responsibilities with respect to the provision of adequate and effective police services in the municipality.  Under Section 31(1) (a), the Board is responsible for the appointment of sworn members of the municipal police force.

The Board has also requested information on a quarterly basis that would capture key elements of the Ottawa Police Service (OPS) workforce activities including hiring, retirements, resignations and promotions.

The purpose of this report is to:

1. Identify all new members and fulfill the Board’s obligation to approve all appointments of new members;

2. Summarize hiring goals for 2010 including assumptions related to retirements and resignations;

3. Summarize the actual hiring requirements for 2010; and

4. Provide the Board with an overview of workforce management activities that have occurred in Q4 2010, including: sworn officer recruitment, hiring of civilian employees, retirements and resignations, as well as sworn officer and civilian member promotions.

Information provided in this report includes names and ranks of personnel as governed by the Municipal Freedom of Information and Protection of Privacy Act.

DISCUSSION

2010 Sworn Officer Hiring Requirements

The forecast of sworn officer hiring requirements for the year is developed annually.  It is built around an estimated number of officers that must be hired to fill both new and existing vacant positions. 

In developing a hiring plan, three key factors are considered:

1. A new recruit takes nine (9) months, on average, to become deployable;

2. The Ontario Police College only holds three (3) training sessions per year for new recruits with limited space in each class; and,

3. Retirements tend to occur at the beginning of each new fiscal year.

Table 1 below summarizes the 2010 sworn officer hiring requirements.  A total of 54 officers were needed to meet the forecasted requirements. 

In Q4, there were a total of two (2) retirements, one (1) resignation, six (6) new secondments, one (1) returning secondment and one (1) “other” vacancy.  Including Q4 activities, staffing requirements for 2010 were actually a total of 39 officers compared to the forecast of 54.  This result means there is a surplus of staffing in Q4 compared to budgeted complement. 

These 21 additional officers (6 planned, 15 unplanned) will allow us to meet our anticipated vacancies for Q1/Q2 of 2011.  This increase will enable OPS to have a sufficient number of road-ready officers to meet the operational demands in 2011.  Annex A to this report lists the names and ranks of the sworn officers who left the employment of OPS in 2010 Q4 due to retirement.

2010 Q4 Sworn Officer Hiring Plan

A total of 54 people were hired to meet the 2010 forecasted staffing requirements. Of that total, 44 were new recruits and 10 were direct entries.  Table 2 below summarizes the 2010 hiring activities as they occurred throughout the year.  Annex B to this report lists the names of the members hired through Recruit Intake 3 – August 2010 and Experienced Officer Intake 4 – November 2010.

Table 3 provides a demographic overview of the new OPS sworn officers in 2010 Q4.

Table 3

Demographic Highlights of New OPS Sworn Officers

2010 Q4 Hiring Activities

	Total Number	Men	Women	Average Age	English and French Speaking	Other Languages	GLBT	College Diploma University Degree Military Service
Q4 Sworn Recruits	10	7	3	31	8	Arabic German Italian Spanish	0*	College – 2 University – 2 University/College – 3 Military – 1
Q4 Experienced Officers	10	8	2	31	7	None	1	College – 6 University – 2

* No members have self-identified.

2010 Q4 Sworn Officer Promotions

Sworn officer promotions in OPS are generally made on a quarterly basis, taking into account the number of vacancies arising through attrition.  There were no sworn promotions in Q4.

2010 Civilian Staffing Plan for Vacant and New Positions

Civilian staffing actions are driven each year by many of the same factors that influence sworn officer hiring, but the volume and timing can be somewhat more difficult to predict.  As shown in Table 4, the 2010 plan forecasted staffing for a total of 182 civilians.  This number has two components:  1) 78 vacant positions:  40 new SGI positions, 18 existing vacant positions, and 20 forecasted retirements and resignations; and 2) the subsequent staffing that will occur to backfill positions that become vacant as a result of internal candidates successfully competing for the 78 vacant positions.  Based on historical data, staff have predicted that two-thirds of the 78 positions, or 54, will be filled by internal candidates (which will create vacant positions and the subsequent need to hire another 54 civilians to backfill them).  This backfilling cycle was expected to repeat a second time in 2010. 

Table 4 outlines the 2010 year-end civilian staffing actions. 

Table 4

2010 Civilian Staffing Actions

	2010 Original Forecasted Requirements	Q1 Actual	Q2 Actual	Q3 Actual	Q4  Actual	2010 Total Staffing Actions
New Positions
Strategic Growth (2009/10)	40	6	13	3	6	28
Existing Positions
Retirements	10	3	5	3	0	11
Resignations	10	0	1	1	3	5
Existing Vacancies	18	9	4	1	4	18
Backfilling Requirements	104	0	6	6	13	25
Total Staffing Forecast	182	18	29	14	26	87

2010 Q4 Civilian Member Staffing Activities

A total of 87 staffing actions occurred in 2010, compared to the beginning-of-the-year estimate of 182.  There are still some SGI positions (12) to be staffed.  Internal back-filling has had a lower impact than expected; a total of 104 staffing actions were expected and, to date, only 25 have emerged.

Annex C to this report lists the names and positions held by the three (3) permanent civilian members who left the employment of OPS in 2010 Q4.

Table 5 provides the demographic overview of the four (4) new OPS civilian employees hired in 2010 Q4.

Table 5

Demographic Highlights of New OPS Civilian Employees

2010 Q4 Hiring Activities

	Total Number	Men	Women	Average Age	English and  French Speaking	Other  Languages	GLBT	College Diploma  University  Degree  Military Service
Q4 Civilian Hires	4	4	0	34	4	Arabic Italian	0*	College - 3

* No members have self-identified.

Annex D to this report lists the names of the 4 civilian employees hired in 2010 Q4 into permanent positions to address attrition and SGI requirements.

2010 Q4 Civilian Promotions

Civilian promotion opportunities are created as a result of attrition and growth and filled through a competition process.  Annex E to this report list the name of the three (3) permanent civilian members who were promoted as members of OPS in 2010 Q4.

CONSULTATION

Not applicable.

FINANCIAL STATEMENT

Not applicable.

CONCLUSION

This report outlines the 2010 OPS Sworn and Civilian hiring forecasts; sets out the actual hiring requirements for 2010; and summarizes the activities that have occurred in the fourth quarter to fulfill the goals of the plans.  In addition, this report provides an overview of other workforce management activities including sworn and civilian employee retirements, resignations, and promotions.

(original signed by)

Vern White

Chief of Police

Annexes:

Annex A – 2010 Q4 Sworn Officer Retirements

Annex B – 2010 Q4 Sworn Hires

Annex C – 2010 Q4 Civilian Resignations

Annex D – 2010 Q4 Permanent Civilian Hires

Annex E – 2010 Q4 Civilian Promotions

This document contains information that reports on activities related to the Ottawa Police Service Business Plan.

ANNEX A

2010 Q4 Sworn Officer Retirements

	NAME	DIRECTORATE	SECTION	RANK	RETIREMENT DATE/ LONG TERM LEAVE DATE
1.	Susan O’Sullivan	Executive Services	Operation Support	Deputy Chief	1 December 2010
2.	Daniel Lahaise	CIS	Major Crime	Constable	7 October 2010
3.	Barry Cicalo	Patrol	Platoon	Constable	1 November 2010

ANNEX B

2010 Q4 Sworn Members OPC Trained Hires - Class RE 2010-3

	NAME	DIRECTORATE	DEPARTMENT	FUNCTION	HIRE DATE
1.	Melisa Albright	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
2.	Elizabeth Anvari	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
3.	Usama Badran	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
4.	Jordan Blonde	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
5.	Trevor Burgess	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
6.	Atillio Cazares-Caucci	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
7.	Nancy Desjardins*	Res. & Dev.	Prof. Development Centre	Recruit	21 December  2008
8.	Shane Gregan	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
9.	Mathew Jones	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010
10.	Siddhartha Sharma	Res. & Dev.	Prof. Development Centre	Recruit	16 August 2010

*Note:  Recruit Nancy Desjardins has not been sworn-in as of this date

2010 Q4 Sworn Members OPC Trained Hires - Class EO 2010-4

	NAME	DIRECTORATE	DEPARTMENT	FUNCTION	HIRE DATE
1.	Martin Corbeil	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
2.	Timothy Cowley	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
3.	Fern John	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
4.	Dany Laberge	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
5.	Pierre-Luc Legros	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
6.	Annik Levesque	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
7.	Christian Rioux	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
8.	Michael Saunders	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
9.	Wesley Scanzano	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010
10.	Bradley Thompson	Res. & Dev.	Prof. Development Centre	Experienced Officer	30 December 2010

ANNEX C

2010 Q4 Civilian Resignations

	NAME	DIRECTORATE	SECTION	FUNCTION	RESIGNATION DATE
1.	Lorne Watters	Resourcing & Development	Health, Safety & Lifestyles	Professional H & S	2  October 2010
2.	Louise Logue	District	Youth	Program Mgr Strategic Youth Initiatives	13 October 2010
3.	Brian Catlin	Resourcing & Development	Health, Safety & Lifestyles	WSIB Coordinator	9 December 2010

ANNEX D

2010 Q4 Permanent Civilian Hires

	NAME	DIRECTORATE	DEPARTMENT	FUNCTION	HIRE DATE
1.	Steve Belsito	Corporate Support	IT Operations	IT Support Desk Analyst	19 November 2010
2.	Hanni Khidir	Corporate Support	IT Operations	IT Support Desk Analyst	19 November 2010
3.	Bryan  McNally	CIS	Forensic Identification	Video Specialist	19 November 2010
4.	Nicholas Tam	Corporate Support	CPIC	CPIC Operator	24 December 2010

ANNEX E

2010 Q4 Civilian Promotions

	NAME	DIRECTORATE	SECTION	PROMOTED TO	PROMOTION DATE
1.	Kendra Campbell	Resourcing and Development	Career Development	Career Mgmt Specialist	4 October 2010
2.	Carol Dubue	Support Services	Court Liaison	Court Coordinator	4 October 2010
3.	Megan Herasimenko	Office of the Chief	Professional Standards	Sr. Admin. Assistant	12 October 2010