REPORT RAPPORT

DATE:	20 October 2009
TO:	Executive Director, Ottawa Police Services Board
FROM:	Chief of Police, Ottawa Police Service
SUBJECT:	WORKFORCE MANAGEMENT REPORT – THIRD QUARTER 2009

RECOMMENDATIONS

That the Ottawa Police Services Board approve:

1. The appointment of 22 experienced sworn officers hired in Q3, in accordance with Section 31(1)(a) of the Police Services Act.

2. The appointment of 24 new recruit sworn officers who successfully completed the required Ontario Police College training in Q3, in accordance with Section 31(1)(a) of the Police Services Act.

BACKGROUND

Section 31(1) of the Police Services Act sets out the Board’s responsibilities with respect to the provision of adequate and effective police service in the municipality. Under Section 31(1)(a), the Board is responsible for the appointment of sworn members of the municipal police force.

The Board has also requested information on a quarterly basis that would capture key elements of the Ottawa Police Service (OPS) workforce activities including hiring, retirements, resignations and promotions.

The purpose of this report is to:

1. Identify all new members and fulfill the Board’s obligation to approve all appointments of new members;

2. Summarize hiring goals for the year including assumptions related to retirements and resignations;

3. Set out the actual hiring requirements for 2009; and

4. Provide the Board with an overview of workforce management activities that have occurred in 2009 Q3, including: sworn officer recruitment, hiring of civilian employees, retirements and resignations, as well as sworn officer and civilian member promotions.

Information provided in this report includes names and ranks of personnel as governed by the Municipal Freedom of Information and Protection of Privacy Act.

DISCUSSION

2009 Sworn Officer Hiring Requirements

Each year the OPS develops the forecast of Sworn Officer hiring requirements for the year. It is built around a forecasted number of officers that need to be hired to fill both new and existing vacant positions. The 2009 Hiring Forecast was formulated around a requirement for 109 sworn officers, as shown in Table 1 below.

A total of 44 officers were identified and approved as required for the 41 new positions in 2009 (3 positions were created as modified job share in 2008 as shown below):

a) SGI 2013 – 30 officers;

b) UN peacekeeping (policing) secondments – 10 officers;

c) Airport complement increase – 2 officers;

d) Operational backfill requirements – 1 officer;

e) Modified job share program – 6 officers will fill 3 FTEs. (created from 2008 SGI positions);

f) Returning secondments – (-2) officers.

A total of 65 officers were identified and approved as required for forecasted staffing changes in 2009:

a) 2008 Complement shortfall carry-over – 21 officers;

b) Projected retirement vacancies – 35 officers;

c) Projected resignation vacancies – 10 officers;

d) LOA vacancies – 0 officers;

e) LOA return to work – (-1) officer.

In general the 2009 requirement for sworn officer hiring has proven to be an accurate estimate. The Third Quarter data shows that the OPS will need 109 officers to meet its hiring requirements. Though the original requirement for 10 additional officers for UN Missions has not been required due to changes to the RCMP operational mandate, this impact has been offset by an increase in the number of officers seconded and replaced through operational backfill. All other elements of the plan are operating as forecast.

Annex A to this report lists the names and rank of the 7 sworn officers who left the employment of the OPS in 2009 Q3.

2009 Q3 Sworn Officer Hiring Requirement

Table 1

2009 Sworn Officer Hiring Requirement

	2009 Officer Forecast	FTE Value	Q1 Plan	Q1 Actual	Q2 Plan	Q2 Adjusted	Q2 Actual	Q3 Plan	Q3 Adjusted	Q3 Actual	Q4 Plan	Q4 Adjusted	Q4 Actual	2009 Adjusted Officer Forecast
REASON
1. Position Requirements
a. Strategic growth initiative (SGI 2013)	30	1.0	0	0	0	0	0	0	0	0	30	30		30
b. UN peacekeeping (policing) secondments	10	1.0	0	0	10	10	10	0	(10)	(10)	0	0		0
c. Airport complement increase	2	1.0	2	2	0	0	0	0	0	0	0	0		2
d. Operational backfill	1	1.0	1	2	0	0	3	0	0	3	0	0		8
e. Modified job share	3	0.5	3	3	0	0	0	0	0	0	0	0		3
f. Returning secondments	(2)	1.0	0	0	(1)	(1)	(2)	(1)	0	0	0	(1)		(3)
2. Staffing Changes
a. 2008 complement shortfall carry-over	21	1.0	2	2	0	0	0	19	19	19	0	0		21
b. Projected retirement vacancies	35	1.0	25	25	5	5	7	4	2	3	1	2		37
c. Projected resignation vacancies	10	1.0	4	6	2	2	0	2	2	4	2	0		10
d. LOA vacancies	0	1.0	0	0	0	0	0	0	0	1	0	0		1
e. LOA return to work	(1)	1.0	(1)	(1)	0	0	0	0	0	0	0	0		(1)
Total Hiring Plan	109		36	39	16	16	18	24	13	20	33	31		108

The OPS hires both new recruits and experienced officers from other police services to meet staffing requirements. A total of 115 will be hired in 2009 to meet the 2009 requirement for 109 officers. As Table 2 demonstrates, 61 recruit officers were hired in 2009 over three Ontario Police College intakes. A total of 54 experienced officers are also a component of the plan this year and will be hired in four 2009 Professional Development Centre intakes.

Hiring objectives for the December 2008 Recruit class and the May 2009 Experienced Officer class were not met. As a result, Intake 3 was increased for both the new recruit and experienced officer streams. As well, Intake 4 was added to recruit 15 additional experienced sworn officers.

Annex B to this report lists the names of the experienced officers hired in Q3 (Intake 3) September 2009 and Recruit Intake 2 – April 2009.

Table 3 provides a demographic overview of the new OPS sworn officers in 2009 Q3.

Table 2

2009 Ontario Police College Recruit and Experienced Officer Intake Timetable

	Hire Date	Intake	Graduation	Total Plan	Q1 Plan	Q1 Actual	Q2 Plan	Q2 Adjusted	Q2 Actual	Q3 Plan	Q3 Adjusted	Q3 Actual	Q4 Plan	Q4 Adjusted	Q4 Actual	2009 Adjusted Officer Forecast
OPC Recruits
	Dec 08	Intake 1 Jan 09	Apr 09	19	19	17	0	0	0	0	0	0	0	0		17
	Apr 09	Intake 2 Apr 09	Aug 09	24	0	0	24	0	24	0	0	0	0	0		24
	Aug 09	Intake 3 Sept 09	Dec 09	17	0	0	0	0	0	17	3	20	0	0		20
Recruit Totals				60		17			24			20		0		61
Experienced Officers
	Jan 09	Intake 1 Jan 09	Feb 09	5	5	5	0	0	0	0	0	0	0	0		5
	May 09	Intake 2 May 09	June 09	20	0	0	20	20	12	0	0	0	0	0		12
	Sept 09	Intake 3 Sept 09	Oct 09	24	0	0	0	0	0	24	-2	22	0	0		22
	Dec 09	Intake 4 Dec 09	Jan 10	15	0	0	0	0	0	0	0	0	0	15		15
Experienced Officer Totals				64		5			12			22		15		54

Table 3

Demographic Highlights of New OPS Sworn Officers

2009 Q3 Hiring Activities

	Total Number	Men	Women	Average Age	English and French Speaking	Other Languages	GLBT	College Diploma University Degree Military Service
Q3 Sworn Recruits	24	21	3	29	14	Chinese German Polish Serbian-Croat Spanish	0*	8 – University 4 - University / College 6 - College 2 – College / Military 1 - Military
Q3 Sworn Experienced Officer Hires	22	20	2	32	15	Cambodian	0*	4 – University 2 - University / College 13 – College

* No members have self-identified.

2009 Q3 Sworn Officer Promotions

Sworn officer promotions in the OPS are generally made on a quarterly basis, taking into account the number of vacancies arising through attrition as detailed in Table 4. Annex C lists the name of the sworn employees promoted in Q3.

Table 4

2009 Q3 Sworn Officer Promotions

	Superintendent	Inspector	Staff Sergeant	Sergeant
Retirements / Resignations	2	0	0	15
New Positions	0	1	0	10
Total	2	1	0	25

2009 Civilian Hiring Plan For Vacant and New Positions

Civilian hiring is driven each year by many of the same factors that influence sworn officer hiring, but the volume and timing can be more difficult to predict. The plan for 2009 identified a total of 60 vacant positions and was developed taking into consideration the need to fill 15 new SGI positions, 20 existing vacant positions that will result from retirements and resignations, and 25 vacancies open to external competitions, as shown in Table 5 below.

Due to the length of the selection process in the Communication Centre, a higher number of vacancies were open to external competition to fill long-standing vacancies.

Annex D to this report lists the name and position held by the 2 permanent civilian members who retired from the OPS in 2009 Q3. There were no permanent civilian resignations.

Table 5

2009 Civilian Vacancy Forecast

	2009 Civilian Forecast	FTE Value	Q1 Plan	Q1 Actual	Q2 Plan	Q2 Adjusted	Q2 Actual	Q3 Plan	Q3 Adjusted	Q3 Actual	Q4 Plan	Q4 Adjusted	Q4 Actual	2009 Adjusted Civilian Forecast
REASON
1. New Positions
a. Strategic growth initiative (SGI 2013)	15	1.0	0	0	15	No adjustments to plan	0	0	0	0	0	15		15
2. Existing Positions
b. Projected retirement vacancies	6	1.0	1	1	1		1	2	0	2	2	0		6
c. Projected resignation vacancies	14	1.0	4	0	4		2	3	6	0	3	12		14
d. Vacancies open to external competition	25	1.0	13	13	4		2	4	2	10	4	5		30
Total Hiring Plan	60		18	14			5	9	8	14	9	15		60

2009 Q3 Civilian Member Hiring Activities

Table 6 provides a demographic overview of the new OPS civilian employees in 2009 Q3.

Table 6

Demographic Highlights of New OPS Civilian Employees

2009 Q3 Hiring Activities

	Total Number	Men	Women	Average Age	English and French Speaking	Other Languages	GLBT	College Diploma University Degree Military Service
Q3 Civilian Hires	4	3	1	35	2	Swedish	0*	2 - College

* No members have self-identified.

Annex E lists the names of the 4 civilian employees hired in 2009 in Q3.

2009 Q3 Civilian Promotions

Civilian promotion opportunities are created as a result of attrition and growth and filled through a competition process. Annex F to this report lists the names of the 3 permanent civilian members who were promoted as members of the OPS in Q3.

CONSULTATION

Not applicable.

FINANCIAL STATEMENT

Not applicable.

CONCLUSION

This report outlines the 2009 OPS Sworn and Civilian Hiring Forecasts; sets out the actual hiring requirements for 2009; and summarizes the activities that have occurred in the first three quarters to fulfill the goals of the plans. In addition, this report provides an overview of other workforce management activities including sworn and civilian employee retirements, resignations, and promotions.

(original signed by)

Vern White

Chief of Police

Attachs. (6)

This document contains information that reports on activities related to the Ottawa Police Service Business Plan.

ANNEX A

2009 Q3 Sworn Officer Retirements

NAME	DIVISION	SECTION	RANK	RETIREMENT DATE
Knowlton Roberts	Central	Patrol	Superintendent	1 July 2009
Lewis Hogan	West	Information Desk	Constable	1 July 2009
Brian Van Dusen	West	District	Constable	1 September 2009

2009 Q3 Sworn Officer Resignations

NAME	DIVISION	SECTION	RANK	RESIGNATION DATE
Dwayne Raymond	CIS	Forensic Identification	Staff Sergeant	9 September 2009
Scott Virtue	East	Patrol	Constable	3 August 2009
Tina Davenport	Central	Patrol	Constable	17 August 2009
Amy Matthijsse	West	Patrol	Constable	31 August 2009

ANNEX B

2009 Q3 Sworn Members OPC Trained & Experienced Officer Hires

Class RE 2009-2

NAME	DIVISION	DEPARTMENT	FUNCTION	HIRE DATE
Devon Archer	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Paul Baechler	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Yannik Bernard	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Fletcher Blake	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Ryan Carroll	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Aaron Casselman	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Ryan Cuthbert	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Jeffrey Daunt	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Damian Gerlich	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Jonathon Gillard	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Philip Kane	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Zdislaw Kogutowicz	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Martin Lachance	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Paul Laforest	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Daniel Mann	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Timothy Mcewen	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Nicola Saunders	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Katie Ste-marie	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Daniel Tessier	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Roger Tetrault	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Fred Thornborrow	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Scott Turnbull	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Zlatan Vukosavljevic	Corp. Services	Prof. Development Centre	Recruit	13 April 2009
Lisa Welsh	Corp. Services	Prof. Development Centre	Recruit	13 April 2009

Class DE2009-3

NAME	DIVISION	DEPARTMENT	FUNCTION	HIRE DATE
Nancy Behan	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Charles Biggs	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Yourik Brisebois	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Charles Brouillette	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Edwin Code	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
David D'ornellas	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Daniel Deschampes	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
John Dorsch	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Matthew Dunn	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Bradley Gagnon	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Claude Guay	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
David Kit	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Sebastien Lemay	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Erin Mcmullen	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Michael Mcnaught	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
James Monroe	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Michael Robillard	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
John Ross	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Louis Simon	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Trevor Smith	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Paul St.Pierre Babin	Corp. Services	Prof. Development Centre	Recruit	8 September 2009
Jason Trevis	Corp. Services	Prof. Development Centre	Recruit	8 September 2009

ANNEX C

2009 Q3 Sworn Promotions

NAME	DIVISION	SECTION	PROMOTED TO	PROMOTION DATE
Michael Flanagan	Exec. Serv.	Executive Office	Superintendent	21 September 2009
Ed Keeley	East	Patrol	Superintendent	21 September 2009
John Maxwell	EOD	Duty Inspector	Inspector	21 September 2009
Arthur Wong	Exec. Serv.	Corporate Planning	Sergeant	19 August 2009
Robert Bernier	Central	Patrol	Sergeant	9 September 2009
Stephanie Blades	East	District Investigation	Sergeant	9 September 2009
Catherine Brown	West	NHO	Sergeant	9 September 2009
Kenneth Bryden	East	Patrol	Sergeant	9 September 2009
Paul Burnett	EOD	Tactical	Sergeant	9 September 2009
Richard Carey	CIS	Drugs	Sergeant	9 September 2009
Dawna Christy	CIS	Major Case Mgmt.	Sergeant	9 September 2009
John Gibbons	Central	District Investigation	Sergeant	9 September 2009
Stephen Gorgichuk	West	Traffic Enforcement	Sergeant	9 September 2009
Todd Harding	CIS	SACA	Sergeant	9 September 2009
Kristin Jennings	Central	Patrol	Sergeant	9 September 2009
James Killeen	CIS	Forensic Identification	Sergeant	9 September 2009
Gerald Kinnear	CIS	Major Crime	Sergeant	9 September 2009
Gary Leach	West	CPC West Carleton	Sergeant	9 September 2009
Jeffrey Leblanc	Corp. Services	Prof. Development Centre	Sergeant	9 September 2009
Kerry LeBlond	CIS	Forensic Identification	Sergeant	9 September 2009
Reginald MacDonald	West	District Investigation	Sergeant	9 September 2009
Vanessa McNeil	East	Patrol	Sergeant	9 September 2009
Steve Nixon	Corp. Services	RCMP Secondment	Sergeant	9 September 2009
Scott Pettis	Central	NHO	Sergeant	9 September 2009
Jeffrey Pilon	CIS	Drugs	Sergeant	9 September 2009
Joshua Pulfer	Central	Patrol	Sergeant	9 September 2009
Martin Rukavina	Corp. Services	RCMP Secondment	Sergeant	9 September 2009
David Zackrias	Central	District Investigation	Sergeant	9 September 2009

ANNEX D

2009 Q3 Civilian Retirements

NAME	DIVISION	SECTION	FUNCTION	RETIREMENT DATE
Jackie Oakley	CIS	Youth	Admin. Assistant	1 July 2009
Allan Carroll	Corp. Services	Fleet	Service Coordinator	1September 2009

ANNEX E

2009 Q3 Permanent Civilian Hires

NAME	DIVISION	DEPARTMENT		FUNCTION		HIRE DATE
Henric Alfredsson	Supp. Services		Courts Sec. /Temp. Cust.		Special Constable	17 August 2009
Mark-Anthony Johnson	Supp. Services		Courts Sec. /Temp. Cust.		Special Constable	17 August 2009
Paul-Robert Vass	Supp. Services	Call Centre		Call Centre Agent		28 August 2009
Penny Benvenuti	CIS	Forensic Identification		Identification Clerk		11 September 2009

ANNEX F

2009 Q3 Civilian Promotions

NAME	DIVISION	SECTION	PROMOTED TO	PROMOTION DATE
Louis Gagnon	Corporate Serv.	Fleet Services	Service Coordinator	1 July 2009
Cindy Locke	Corporate Serv.	Financial Operations	Attendance Clerk	10August 2009
Renee Viel	Corporate Serv.	Outreach & Develop.	Administrative Assistant	21 September 2009