Ottawa Police Services Board

Minutes 36

Monday, 27 April 2009, 5:00 p.m.

Champlain Room, 110 Laurier Avenue West, Ottawa

Present: Councillor E. El-Chantiry (Chair), J. MacEwen (Vice Chair), D. Doran, D. Guilmet-Harris, Councillor M. McRae, Councillor B. Monette

Regrets: H. Jensen

CONFIRMATION OF MINUTES

That the Ottawa Police Services Board confirm the Minutes of the 23 March 2009 meeting.

CARRIED

PUBLIC DELEGATIONS

a) Mr. Satheejan Gugananthan and Mr. Sarva Jeyapalan, Tamil Community

Mr. Guganathan began by saying that he has been a citizen of Ottawa since 1997 and is very proud to have the opportunity to speak to the Board about the Tamil Community’s two-week protest that occurred on Parliament Hill.

Mr. Jeyapalan expressed his appreciation to the Board for this opportunity. He wanted to congratulate the OPS and the City of Ottawa for the way they handled the protest. The purpose of the protest was to raise awareness of the dire humanitarian situation facing Tamil people in Sri Lanka and the Tamil people of Ottawa were not sure of any other way to raise awareness of the situation in their homeland. Their intent was to conduct a non-violent protest and to peacefully communicate their message. Although there were several issues that were dealt with on an ongoing basis during the protest, they were able to conduct a well-mannered protest while balancing the rights of the protesters and the citizens of Ottawa. During the first few days the demonstrators felt there were some miscommunications between the police and the protesters. Today he attended a meeting with the OPS Race and Diversity Unit where the misunderstandings of the Tamil culture, such as their flag, were addressed. As an example, when the protesters raised their black flags on the Hill some police officers believed they represented anarchy when in fact they represent mourning. Throughout the protest the Tamil Community cleaned up after themselves as well as returning at the end of the demonstration to ensure the areas they occupied were clean. While he expressed concern that their request for porta-potties was denied, as a community they felt the OPS liaison officers were a huge support and were able to diffuse any tense situation. He thanked Cst. S. Lewis, Cst. S. Cattral, Cst. D. Zackrias and Cst. S. Bell, for their presence throughout the entire process. He did note that while he understands the need for intelligence gathering, he did not believe the methods needed to be intimidating. In closing, he again thanked the OPS for their support and all Ottawa citizens for allowing the Tamil Community the opportunity to exercise their democratic rights.

ITEMS OF BUSINESS

1. CHIEF’S VERBAL REPORT

Chief White reported on the following items:

(A copy of the Chief’s verbal report will be kept on file with the Board’s Executive Director and is available online at www.ottawa.ca.)

·Tamil Protest;

·Severe Storm over the Weekend;

·Zero Tolerance Weekend;

·Clearance Rates & Review;

·New Director of Finance.

Tamil Protest

Chair El-Chantiry advised Board members that the City Solicitor’s response to his request for clarification regarding demonstration permits was in front of them and that the Board’s Solicitor, Mr. D. White was available to answer questions.

Mr. White noted there are practical limitations in terms of what the Police Services Board or the City might do in the context of requiring permits for these types of spontaneous events. There are also legislative limitations on what the Board or the City can do.

Responding to Member Monette’s question about demonstration permits, Chief White said that although demonstrators can apply to the City for a permit, permits are not required. The challenge with creating a “Demonstration Policy” would be a presupposition that demonstrators would apply for a permit ahead of time and that they would maintain the number of participants submitted in their application. In some cases the groups do not know how long they will be protesting or the number of protesters who will participate.

At Member Monette’s request, Deputy Chief S. O’Sullivan explained that the porta-potty issue was raised at the Police Service’s Operation Centre and due to the nature of the demonstration caution had to be exercised. This demonstration was unusual and created numerous new challenges as it was a 24/7 event.

Member Monette congratulated the OPS and the demonstrators for the way this event was handled. At the beginning of the protest there were problems that when handled by the police in a careful and professional manner created an atmosphere of cooperation. He noted that many residents were understandably frustrated in the first couple of days, especially after having endured a long transit strike.

Chief White also took the opportunity to congratulate everyone involved for the way this very difficult situation was handled.

Member Doran said he appreciates the interest of diverse societies in Ottawa and Canada to continue to show concern for their homelands, however he is concerned about the potential for damage and danger. The dimension of the Tamil protest created a situation that could easily have gotten out of hand. He believed the Police Services Board has a responsibility to ensure that the necessary procedures are in place to guarantee the safety and security of citizens and property, which was questionable at the beginning of the demonstration as there was some misinformation and lack of understanding. With his experience in community festivals and activities he is aware of the difficulty that organizations have to acquire insurance protection to occupy certain sites, and the costly expense of police participation to ensure safety and security. He was surprised to find out that no rules or regulations are in place that would limit the inconvenience to citizens. He believes there should be a high level of interest from the Police Services Board to ensure they are fully briefed and prepared to put in place the necessary policies and programs to protect against demonstrations of varying sizes and subject matter in the future. He also believed the Board was fortunate that the participants in this demonstration did not engage in any type of mischief.

In response to Member Doran’s comments, Chief White said he was not convinced that the Service or the Board has the authority to direct a policy that would have changed what happened during that two-week period. In the past the Service has been involved in arresting large numbers of individuals and every case was unsuccessfully prosecuted. He said his goal as Chief of Police is to manage a situation instead of trying to stop the situation from occurring. He added that over the past two years in Ottawa, the most difficult situations he has faced were both Canada Days where he felt at most risk and fearful, feelings he did not experience on the Hill when he attended the final day of the Tamil protest.

The Chief appreciated the challenges faced by the citizens of Ottawa, as they did not always know what was going to occur next. In fairness, the OPS did not anticipate a 14-day demonstration, which is unprecedented. It was challenging both financially and from a public relations perspective. This situation generated the most negative comments he’s seen about this police force since he was appointed Chief and it concerns him because he felt a number of the comments were unwarranted. He’s not convinced that the same comments would have been made had it been the farmers and their tractors.

Chair El-Chantiry thanked both Deputy Chiefs for keeping him informed at all times. On behalf of the Board he thanked the Ontario Provincial Police (OPP), the Royal Canadian Mounted Police (RCMP) and the OPS members involved in this event for their work.

The Chair believed a gap had occurred at the start of this protest and responsibility must be taken; as Board Chair he was not satisfied with the amount of communication generated within the first 24 hours. He noted that once senior officers appeared on the front line and began providing information, communication began to flow smoother. By direction, he asked Chief White to review the way the entire communication plan was handled during the demonstration and determine where the gaps occurred.

Chief White agreed that the issue during the first few days was that the public did not receive enough information. From a communication perspective he’s not sure the strategy was quick or aggressive enough. He assured the Chair that a full review would be done on how the first few days were managed and he will bring a report back at the May Board meeting to identify if there were gaps and what corrective measures will be put in place to make sure the same gaps do not occur in the future.

Chair El-Chantiry commended senior staff for the daily updates they began providing after the first 24 hours of the demonstration. Chief White added that communications must be driven operationally and the OPS have subject matter experts on staff who support that requirement.

Member McRae referenced the $2 million previously promised to the OPS by the Federal Government that has not yet been received, and said it has nothing to do with this type of policing cost. She felt it was despicable that the City must ask seniors, young families, and people trying to make ends meet to pay for these costs. During the budget process, the Board is constantly asking the Chief to reduce his costs. She proposed a motion to request reimbursement from the Federal Government for the costs associated with the Tamil demonstrations, and she hoped that with the motion the Board could put some pressure on the Federal Government to cover the costs.

Moved by M. McRae

WHEREAS the Ottawa Police Service incurred costs of approximately $900,000 in providing policing services during the recent Tamil demonstrations on and around Parliament Hill;

AND WHEREAS the demonstrations were targeted at the Federal Government, and City of Ottawa taxpayers should not have to bear the costs of them;

THEREFORE BE IT RESOLVED THAT the Ottawa Police Services Board direct the Board Chair and Chief of Police to write a letter to the Federal Government pursuing compensation for the costs incurred by the Ottawa Police Service as a result of the Tamil demonstrations, above and beyond the $2 million already promised to the Police Service, and that they report back on the results at the next Board meeting.

CARRIED

That the Ottawa Police Services Board receive this report for information.

RECEIVED

2. WEST DIVISION PATROL STATION – CONTRACT AMENDMENT FOR VANBOTS CONSTRUCTION CORPORATION

Chief’s report dated 21 April 2009

Member McRae expressed grave concern regarding this request and the “Site Conditions/Requirements” on page 2 of the report, as well as the statement contained on page 3 about the current findings that “further budget pressure is anticipated to complete the West Division Patrol Station. A report will be brought forward to the Police Services Board in May 2009 to identify the budget impact.”

Chair El-Chantiry cautioned the Member to limit her questions regarding the City’s Real Property Asset Management (RPAM) staff and their involvement, as no one was available to respond on their behalf. Member McRae commented that she believed it would be irresponsible of this Board not to authorize the expenditure, but it would be equally irresponsible not to ask that RPAM staff be available to provide answers at the next meeting.

Member McRae then asked the following questions of Director General Frazer:

1) What is the impact of the site on the current budget for this project?

Ms. Frazer responded that the site is proving to be a challenging one. It is on the edge of the flood plain in the western area of the City and is further complicated by the fact that it is clay soil. This means additional measures must be taken during the construction phase to ensure the structure is secure on what is a slippery site. Being near a flood plain requires extra remedial initiatives be taken with respect to the water area, meaning pumping stations are required. The estimated total cost of these initiatives is between $1.6 and $1.7 million. The combination of the site conditions plus building through the winter, which was required to meet the December 2009 occupancy timeframe, lead to the budget increase that was asked for in December 2008. Staff is now asking for permission to spend the funds in order to deal with the site conditions.

2) Did RPAM staff make the recommendation to the Police Service to acquire this site?

Ms. Frazer said that is correct; RPAM led OPS staff through the exercise of evaluating the initial 48 sites being considered, which was later narrowed down to three sites at which time the OPS was given authority with RPAM to choose a site. In response to a further question from Member McRae about whether RPAM had at any time told the OPS that there was soft clay on the site, Ms. Frazer indicated they had not.

3) Did RPAM talk about the flood plain risks vis-à-vis this site?

Ms. Frazer responded not to the degree that the OPS has since discovered.

Member McRae noted this is why RPAM staff need to be in attendance to answer questions. Given all the problems with the Carp water plain they ought to have known what was happening in the area. Her understanding is that this has now led to the requirement for a pumping station.

4) Was the OPS made aware of the need for a pumping station at the time of purchase?

Ms. Frazer responded they were not. The approximate cost of the pumping station is $300,000.

5) What role did RPAM staff play in the project cost estimate?

Ms. Frazer stated that is one of the services that the City’s RPAM department provides. The initial $18.5 million project estimate was developed based on their expertise.

6) Are there any funding options that staff can bring forward to solve any of these project budget pressures?

Ms. Frazer responded there are two areas that can be explored in the Capital Budget and she would be happy to bring that information back to the Board at the May meeting.

7) Why is this information only now coming forward? Why was it not brought forward earlier in the process?

Ms. Frazer responded that is a question best put to RPAM staff. The OPS relied on their advice during the initial site assessment process when the criteria for recommending a site were established. The OPS staff assumed the process they were led through highlighted the best site. Issues such as the order in which soil samples are done, investigation of remediation required such as on site pumping stations, and traffic remediation measures are the kinds of expertise that RPAM provides.

Chair El-Chantiry clarified there are two issues being dealt with this evening: to release the additional funding so the project can continue; and, to request that RPAM staff attend the Board’s May meeting to respond to questions dealing with this project.

Member McRae indicated that she is prepared to release the funding authority, but she has concerns about the many technical issues in this report and the many issues that Ms. Frazer is raising. She thinks it is deplorable that the OPS staff must come back in May to inform the Board of a new budget pressure and provide solutions on how to offset it because the City’s RPAM department did not provide all the information. It is possible that a different 2009 budget could have been produced had the Board known about these additional expenses.

Chair El-Chantiry requested confirmation from Ms. Frazer that the current budget for this project is still $20.18 million, to which she responded in the affirmative. He then requested confirmation that the request before the Board was for spending authority to continue with the project, which was also responded to in the affirmative.

On behalf of Councillor S. Qadri, Chair El-Chantiry asked why additional site security and control was required. Ms. C. Roper, Director, Police Facilities, responded that the additional cost related to security was due to the fact that a large operational parking lot is required on site and there are concerns that people might use the OPS parking lot when attending events at Scotiabank Place. Therefore, the site will be gated and lighted to ensure clarity for camera monitoring of activity.

The Chair thought this expense should have been part of the original plan instead of turning up as a surprise. Ms. Roper explained that the budget was determined prior to the site selection. Chief White acknowledged this additional security expense should have been brought forward once they knew the location of the site.

Chair El-Chantiry asked that Member McRae move the staff recommendation be approved and that this report come back at the May Board meeting with RPAM staff present to respond to questions. He added that the Carp River third party study has added some surprises that perhaps the RPAM staff were not aware of.

Moved by M. McRae

That the Ottawa Police Services Board approve an increase to the contract awarded to Vanbots Construction Corporation to develop and construct the facility at 211 Huntmar Drive in accordance with the approved project budget for an amount not to exceed $2,200,000.00 (excluding taxes), provided that Ottawa Police staff undertake to ask the appropriate City Real Property Asset Management staff to be present at the Board’s 25 May 2009 meeting.

CARRIED as amended

3. LIVESCAN AND MUGSHOT SYSTEM PURCHASE TO MEET THE REQUIREMENTS OF REAL TIME IDENTIFICATION

Chief’s report dated 22 April 2009

That the Ottawa Police Services Board:

1. Award a contract to L1 Identity Solutions of Oakville, Ontario for the purchase of a new digital mugshot system, new Livescan digital fingerprint and palm print capture devices, a (NIST) server, data migration and training for the amount of $202,521, exclusive of all taxes.

2. Approve the opening of a capital project for this system with authority of $327,000 to be funded by the balances identified in three IT capital projects listed in the report. This amount includes taxes as well as other professional services of $100,000 to be procured under the delegated authority of the Chief.

CARRIED

4. RENEWAL OF AGREEMENT FOR DONATION OF SURPLUS OTTAWA POLICE COMPUTERS AND EQUIPMENT

Chief’s report dated 20 April 2009

That the Ottawa Police Services Board approve the renewal of the agreement to donate surplus Ottawa Police computers with CompuCorps (TechReuse) for a three year period ending 31 December 2011.

CARRIED

5. APPOINTMENT OF AUXILIARY POLICE MEMBERS

Chief’s report dated 20 April 2009

Chair El-Chantiry thanked staff for all their work and Member Monette for his support in bringing this initiative to this point. He informed Board members that a swearing-in ceremony for the Auxiliary Police members would be held at the May Board meeting.

That the Ottawa Police Services Board approve the appointment of Anne Marie Piche, Ben Duesling, Brian Bicknell, Jonathan Rowan, Judit Martin, Keith Holman, Louise Ebeltoft, Lynn Hebert, Paul Panes, Sarah Armstrong, Simon Kelly, Stephanie Dumas, and Tamara Petrazny as Auxiliary Police Officers with the Ottawa Police Service pursuant to Section 52(1) of the Police Services Act, for a two year pilot program in accordance with the terms and conditions set forth in the attached Approval and Appointment form.

CARRIED

6. APPOINTMENT OF SPECIAL CONSTABLES – OTTAWA POLICE SERVICE - RENEWAL

Chief’s report dated 07 April 2009

That the Ottawa Police Services Board approve the renewal appointments of David Baldwin, Michael Bednarek, Marie Bonang, Pierre Brazeau, Michel Champagne, Lynda Coughlan, Joseph Forte, Anthony Francois, Warren Henry, Floyd Hutchinson, Christopher Kealey, Susanne Kelly, Nicole Levis, Richard Marcil, Melanie Morris, Lisa Ng, Kenneth Nichol, Kirt Peterson, Joseph Maurice Thompson, and Morgan Wyche as Special Constables pursuant to Section 53 of the Police Services Act, in accordance with the terms and conditions set forth in the attached Approval of Appointment form.

CARRIED

7. BOARD POLICY MANUAL: AMENDMENTS TO POLICY ON USE OF FORCE

Executive Director’s report dated 15 April 2009

That the Ottawa Police Services Board approve amendments to the Board’s Use of Force Policy (#AI-012) as outlined in the document attached as Annex A.

CARRIED

8. BOARD POLICY MANUAL: AMENDMENTS TO POLICY ON SEX OFFENDER REGISTRY

Executive Director’s report dated 17 April 2009

That the Ottawa Police Services Board approve amendments to the Board’s Sex Offender Registry Policy (#LE-046) as outlined in the document attached as Annex A.

CARRIED

9. RESOLUTION ON CROSS-JURISDICTIONAL POLICING

Executive Director’s report dated 15 April 2009

Chair El-Chantiry took a moment to thank Mr. V. Westwick, General Counsel, and Chief White for all their hard work associated with the cross border policing issue and the resulting resolution that is currently before the Board.

Member Guilmet-Harris stated that the powers of the Premier of Ontario to enact legislation only apply in Ontario. When a police officer leaves their province of appointment the recipient province must have similar legislation, therefore, for clarification purposes, she suggested the words “and enters Ontario” be added to the last paragraph of the resolution.

In terms of provincial jurisdiction, Mr. White, Board Solicitor, agreed with Member Guilmet-Harris. His understanding was that the intent of the resolution would have the Premier of Ontario working with other premiers and policy makers in other provinces to adopt this reciprocal structure.

Member Guilmet-Harris said if the intent of the resolution was to have the Premier of Ontario urge other premiers in Canada to adopt similar legislation it should also be reflected in the resolution.

Moved by D. Guilmet-Harris

That the “Therefore” clause of the Resolution be amended to read, “Therefore be it resolved that the Ontario Association of Police Services Boards strongly urge the Premier of Ontario: to enact legislation that will provide for a provincially appointed police officer’s authority to remain in effect when that officer leaves their provincial jurisdiction and enters Ontario in the furtherance of a bona fide police duty; and urge his fellow Provincial Premiers to enact similar legislation.”

CARRIED

The Board then voted on the resolution as amended by the foregoing.

That the Ottawa Police Services Board approve the following resolution and forward it to the Ontario Association of Police Services Boards for consideration at its Annual General Meeting on 2 May 2009:

WHEREAS provincially appointed police officers are commonly engaged in investigations, surveillance and other police duties that take them outside their jurisdictional boundaries in the investigation of major crimes, organized crime, drug related offences and in providing assistance to other police organizations; and

WHEREAS upon leaving appointed jurisdictions, police officers lose their legal authority to carry a firearm, peace officer power of arrest and the protection afforded under section 25 of the Criminal Code of Canada; and

WHEREAS the present method of obtaining cross-jurisdictional authority has proven to be inadequate, time consuming and cumbersome; and

WHEREAS it is necessary to take proactive steps to ensure the safety of police officers, support police investigations and ensure police agencies are protected from liability; and

WHEREAS there exists model draft legislation for cross-jurisdictional policing endorsed by the Uniform Law Conference of Canada that other provinces have already adopted;

THEREFORE BE IT RESOLVED that the Ontario Association of Police Services Boards strongly urge the Premier of Ontario: to enact legislation that will provide for a provincially appointed police officer’s authority to remain in effect when that officer leaves their provincial jurisdiction and enters Ontario in the furtherance of a bona fide police duty; and urge his fellow Provincial Premiers to enact similar legislation.

CARRIED as amended

10. ONTARIO ASSOCIATION OF POLICE SERVICES BOARDS: 2009 RESOLUTIONS

Executive Director’s report dated 12 April 2009

That the Ottawa Police Services Board receive the Resolutions to be considered at the 2009 Annual General Meeting of the Ontario Association of Police Services Boards on 2 May 2009 in Cornwall, Ontario.

CARRIED

11. ATTENDANCE AT the 2009 CANADIAN ASSOCIATION OF POLICE BOARDS’ CONFERENCE

Executive Director’s report dated 20 April 2009

That the Ottawa Police Services Board approve the attendance of E. El-Chantiry, D. Guilmet-Harris, M. McRae, B. Monette and W. Fedec at the 2009 Canadian Association of Police Boards’ Conference being held in Sydney, Nova Scotia from August 13 -16, 2009.

CARRIED

12. ATTENDANCE AT 2009 Canadian Association for Civilian Oversight of Law Enforcement conference

Executive Director’s report dated 20 April 2009

That the Ottawa Police Services Board approve the attendance of J. MacEwen at the 2009 Canadian Association for Civilian Oversight of Law Enforcement (CACOLE) Annual Meeting and Conference being held in Ottawa, Ontario, from 8 – 10 June 2009.

CARRIED

13. PARTNERSHIP IN ACTION 2009 – LET’S CHAT COFFEE SHOPS

Chief’s report dated 20 April 2009

Mr. D. Pepper, Director, Community Development, provided a live online demonstration of the registration process for the “Let’s Chat Coffee Shop” by registering Chair El-Chantiry for one of the coffee shops. He explained that the OPS launched the Partnership in Action (PIA) initiative in 1999 following a 1998 report of the same name. Grounded in the Police Service’s core value, “working together for a safer community”, PIA remains an important approach for developing, nurturing and strengthening respectful, transparent and trusting relationships between the police service and the diverse communities of Ottawa.

Mr. Pepper pointed out that the first Coffee Shop will be held on Monday, 11 May and not 12 May as indicated in the report.

That the Ottawa Police Services Board receive this report for information.

RECEIVED

14. FINANCIAL STATUS REPORT – FOURTH QUARTER 2008

Chief’s report dated 14 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

15. FINANCIAL STATUS REPORT – FIRST QUARTER 2009

Chief’s report dated 15 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

16. PERFORMANCE REPORT - FIRST QUARTER 2009

Chief’s report dated 16 April 2009

Chair El-Chantiry expressed frustration with clearance rates and wondered how a proper evaluation can be completed if no reporting standard exists, and how can it be said that one service does better or worse than another.

Chief White explained not every police service uses the same methods for measuring performance. Some police services clear all similar crimes within a particular period of time even though no charges were laid using a “cleared otherwise” category; the OPS does not do this. He said he is not interested in how other services report, he is more interested in solving crime and improving solvency rates. He believed the public would prefer to see less crime committed as opposed to more people being arrested.

As Chair of the POLIS Committee, Deputy Chief O’Sullivan explained there are numerous measures and tools available to show what is occurring in the community, such as: the National Crime Severity Index; the Crime Rate Report; and the General Social Survey (GSS) on Victimization, which also includes unreported crime.

That the Ottawa Police Services Board receive this report for information.

RECEIVED

17. COMPLAINTS REPORT – PART V, POLICE SERVICES ACT - FIRST QUARTER 2009

Chief’s report dated 16 April 2009

Member Doran stated he views this report as one that the public should pay attention to as it addresses the perceived interaction the police service has with the community, and he wished to highlight the significance of the report. His thinking is that one incident of misconduct is one too many and he expressed his appreciation for the improvements being made in this area.

Chief White noted he takes the conduct of all his employees extremely seriously and will continue to hold everyone accountable for their inappropriate actions. He is confident that changes made over the past few years will bring about continued improvement.

That the Ottawa Police Services Board receive this report for information.

RECEIVED

18. LEGAL SERVICES STATUS REPORT – FOURTH QUARTER 2008

Chief’s report dated 15 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

19. LEGAL SERVICES STATUS REPORT – FIRST QUARTER 2009

Chief’s report dated 15 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

20. WORKFORCE MANAGEMENT REPORT - FIRST QUARTER 2009

Chief’s report dated 20 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

21. SENIOR OFFICER COMPLEMENT UPDATE

Chief’s report dated 21 April 2009

At Chair El-Chantiry’s request, Chief White explained the importance of the two positions: 1) Inspector, Business Continuity – the OPS has not been at the forefront on delivering business continuity and now finds there is a need for a strong business continuity plan; and 2) Inspector, Materiels Management – evidence control is the highest risk item in policing in Ontario. The seriousness of both positions dictates they be at the Senior Officer level where they are accountable to the organization.

The Chief understood that the two positions would create a funding pressure that could be managed in 2009 and the salary increases would be brought forward in the 2010 budget discussions. This scenario was determined prior to the Tamil demonstrations that incurred a $900,000 budget pressure for 2009.

Chair El-Chantiry noted the recommendation was for the Board to receive the report for information, however, in reading the report he wondered if the Board should be approving the budget pressure. Ms. D. Frazer, Director General explained that the allocation of the two positions was under the Chief’s authority and the purpose of the report was to inform the Board of the decision and identify the accompanying pressures. Staff will do their best to balance the 2009 budget, but there may be a pressure in 2010 that arises from the annual salary discrepancy.

Chief White clarified that he was not anticipating a 2009 budget shortfall as a result of these positions but a budget pressure that staff was willing to manage.

Mr. White, Board Solicitor, noted that provisions in the Board’s Financial Accountability Procedures Manual provide that expenditures allocated within the budget envelope can be moved around and that this may be something the Board will need to consider when determining future base budgets.

That the Ottawa Police Services Board receive this report for information.

RECEIVED

22. REPORT ON S.I.U. INVESTIGATION – SUICIDE – JANUARY 2009

Chief’s report dated 16 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

23. CALENDAR OF MONITORING REQUIREMENTS STATUS REPORT: FIRST QUARTER 2009

Chief’s report dated 15 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

24. OUTSTANDING BOARD INQUIRIES & MOTIONS: MONTHLY REPORT FOR APRIL 2009

Executive Director’s report dated 20 April 2009

Member Doran referenced Inquiry I-08-08 pertaining to the PIA’s focus on Aboriginal communities and noted the report presented to the Board earlier in the evening did not address the inquiry.

Mr. Pepper noted it had been their intention to bring forward a report this evening, however, they did not want to confuse the matter with the Coffee Shops being held next month. He added that the report would not have been encouraging due to an indefinite standstill with the City’s Aboriginal working group. However, approximately two weeks ago he heard that a workplan was now very close to being approved and indicated a detailed report could be brought forward at the May meeting. Member Doran said he is looking forward to reviewing the report.

That the Ottawa Police Services Board receive this report for information.

RECEIVED

25. LETTERS OF COMMENDATION

Chief’s report dated 21 April 2009

That the Ottawa Police Services Board receive this report for information.

RECEIVED

COMMUNICATIONS

a) WATERLOO REGIONAL POLICE SERVICES BOARD RESOLUTION ON 2500 POLICE OFFICERS SUSTAINABLE FUNDING

- letter dated 20 March 2009 from the Waterloo Regional Police Services Board urging the Federal Government to fulfil its commitment for sustainable funding in the hiring of 2500 new municipal officers

That the Ottawa Police Services Board receive this communication for information.

RECEIVED

b) WATERLOO REGIONAL POLICE SERVICES BOARD RESOLUTIONS ON PROVINCIAL ANTI-VIOLENCE INTERVENTION STRATEGY (P.A.V.I.S.) AND MUNICIPAL POLICE VEHICLES – TAXABLE STATUS

- letter dated 20 March 2009 from the Waterloo Regional Police Services Board requesting Minister Bartolucci’s support in addressing P.A.V.I.S. funding and the taxable status of municipal police vehicles

That the Ottawa Police Services Board receive this communication for information.

RECEIVED

OTHER BUSINESS

CONSIDERATION OF MOTION TO MOVE IN CAMERA

Moved by B. Monette

That the Ottawa Police Services Board adjourn the public portion of its meeting to move In Camera to discuss confidential items pertaining to personnel matters, in accordance with Section 35(4)(b) of the Police Services Act.

CARRIED

ADJOURNMENT

The meeting adjourned at 6:50 p.m.

____________________________ _____________________________

W. Fedec E. El-Chantiry

Executive Director Chair