REPORT RAPPORT

DATE:	21 July 2008
TO:	Executive Director, Ottawa Police Services Board
FROM:	Acting Director of Human Resources, Ottawa Police Service
SUBJECT:	2008 SECOND QUARTER WORKFORCE MANAGEMENT REPORT

RECOMMENDATION

That the Ottawa Police Services Board:

1. Approve the appointment of 14 sworn employees hired 10 December 2007 and 6 sworn employees hired 14 April 2008, in accordance with Section 31(1)(a) of the Police Services Act.

2. Receive the second quarter Workforce Management Report for information.

BACKGROUND

Section 31(1) of the Police Services Act sets out the Board’s responsibilities with respect to the provision of adequate and effective police service in the municipality. Under Section 31(1)(a), the Board is responsible for the appointment of members of the municipal police force. The Board has also requested information on a quarterly basis that would capture aspects of the Ottawa Police Service (OPS) workforce activities including hiring, retirements, resignations and promotions.

The purpose of this report is to:

1. Fulfill the Board’s obligation with respect to the approval of all appointments of new members in accordance with the Police Services Act;
2. Provide a status update of goals for hiring and outline the assumptions with respect to retirements and resignations for the year; and,
3. Update the Board on workforce management by outlining activities that have occurred in the second quarter, including sworn and civilian employee hiring, retirements and resignations and sworn officer promotions that have occurred year-to-date.

Information provided in this report includes names and ranks of personnel as governed by the Municipal Freedom of Information and Protection of Privacy Act.

DISCUSSION

2008 Sworn Officer Hiring Plan for Vacant Positions

Each year, the Service develops a Sworn Officer Hiring Plan. It is built around the number of officers that need to be hired to fill both new and existing vacant positions. The 2008 Hiring Plan is formulated around a requirement for 81 sworn officers, as shown in Table 1 below.

A total of 54 officers are required for new positions approved in 2008:

a) SGI 2013 – 30 officers;

b) UN Peacekeeping (Policing) Secondments – 10 officers;

c) RCMP General Duty Protective Policing (GDPP) Secondments – 10 officers;

d) Operational Backfill Requirements – 4 officers.

The remaining 27 officers will replace the members who are expected to retire or resign this year. The surplus of 8 officers from 2007 will also be eliminated.

Table 1

2008 Sworn Officer Hiring Plan

Element		Plan Number	Actual Requirements To End of Q2
1. New Positions
	a. Strategic Growth Initiative (SGI – 2013)	30	2
	b. UN Peacekeeping (Policing) Secondments	10	10
	c. RCMP GDPP Secondments	10	10
	d. Operational Backfill requirements	4	4
2. Existing Positions
	a. 2007 Complement Carryover	(8)	(8)
	b. Retirement Vacancies	25	27
	c. Resignation Vacancies	10	6
Total Hiring Plan		81	51

2008 Sworn Officer - Retirement and Resignation

To the end of the second quarter in 2008, the OPS experienced 27 retirements and 6 resignations for a total of 33. Annex A to this report lists the names and ranks of the 33 sworn officers who left the employment of the Ottawa Police Service in 2008 to the end of Q2.

The requirements for the 2008 hiring of sworn officers continue to be monitored, taking into consideration the estimated number of retirements and resignations and any new positions approved in the 2008 budget for SGI 2013. The capacity of the Ottawa Police Service to effectively recruit and train sworn hires are also factors in determining any revisions to the 2008 hiring plan.

2008 Civilian Hiring Plan for Vacant Positions

Civilian hiring is driven each year by many of the same factors that influence sworn officer hiring, but the volume and timing can be more difficult to predict. The plan for 2008 identifies a total of 25 vacant positions and was developed taking into consideration the need to fill both the 5 new SGI positions as well as the 20 existing vacant positions that will result from retirements and resignations, as shown in Table 2 below.

Table 2

2008 Civilian Hiring Plan

Element		Plan Number
1. New Positions
	a. Strategic Growth Initiative (SGI - 2013)	5
2. Existing Positions
	a. Retirement Vacancies	6
	b. Resignation Vacancies	14
	c. Internal Competition Vacancies	-
Total Hiring Plan		25

2008 Civilian Retirements and Resignations

To the end of the second quarter, the OPS has experienced 3 civilian retirements and 1 resignation for a total of 4 people. Civilian hiring is conducted as attrition and growth occurs to fill the existing vacant positions. This ensures there will not be a year-end surplus of civilian hires. Annex B to this report lists the names and positions held by the 4 permanent civilian members who left the employment of the Ottawa Police Service in 2008 to the end of Q2.

Q2 2008 Sworn Officer Hiring Activities

The Service relies on a strategy of primarily hiring recruit officers to meet staffing requirements. As Table 3 demonstrates, 47 recruit officers will be hired in 2008 over three Ontario Police College intakes. The recruitment of 34 direct entry officers – experienced officers from other police services who want to leave their employer and join the OPS – are also a component of the plan this year and will be hired in 2008 over two Professional Development Centre intakes.

Table 3

2008 Ontario Police College Recruit and Direct Entry Intake Timetable

	Hire Date	Intake	Number of OPS Recruits
1. OPC Recruit Intake
	a. December 2007	Intake 1 - January 2008	16 (Reported in Q1)
	b. April 2008	Intake 2 - April 2008	6 (Reported in Q2)
	c. August 2008	Intake 3 - September 2008	24 (To be reported in Q3)
2. Direct Entry Officer Hires
	a. May 2008	Intake 1 – May 2008	17 (Reported in Q2)
	b. October 2008	Intake 2 – October 2008	18 (To be reported in Q4)
Total			81

Hiring activities are proceeding according to the Plan. Annex C to this report lists the names of the 38 sworn officer recruits and direct entries hired in 2008 to the end of Q2.

Q2 2008 Civilian Member Hiring Activities

Annex D lists the name of the 17 permanent civilian employees hired in 2008 to the end of Q2 to address attrition requirements.

Meeting Outreach Recruitment Objectives

Multilingual recruits accounted for 67 percent of Intake 2 – April 2008. Of this intake, 1 member is from a visible minority community and 1 member is a representative of the GLBT community.

Multilingual direct entry hires accounted for 70 percent of Intake 1 – May 2008. This direct entry class covers a multitude of cultures and ethnic diversity with origins or family ties from many countries and regions outside of Canada, including: Afghanistan, China, Denmark, and Germany. In addition to both official languages, members in this recruit class speak 6 other languages.

This inclusive and demographically diverse class of recruits demonstrates that the Outreach Recruitment Team is an initiative that will assist OPS to become the Employer of Choice for All in policing. Table 4 provides a demographic overview of the new OPS employees in the second quarter.

During Q2 2008 the Outreach Recruitment Team participated in various community oriented events to advance their mandate of hiring to reflect the community and to become the "Police Employer Of Choice".

A sample of the events include:

· Three Outreach Recruitment Information Sessions (including one "women only" session) in partnership with our law enforcement partner agencies, including the RCMP, OPP, Canada Border Services Agency and CSIS, held at Ben Franklin Place at Centrepointe, attracting on average between seventy-five and one hundred interested participants each evening.

· The inaugural quarterly full day Constable Selection System maintenance training for all thirty-five OPS Essential Competency Interviewers and fifteen Background Investigators.

· Selection of fifteen student candidates to participate in the 2008 OPS Youth in Policing Initiative (Y.I.P.I.) jointly funded by the OPS and the Ontario Ministry of Children and Youth Services. Participating students are representative of various ethnic and socio - economic communities within the City of Ottawa.

· Recruitment displays set up and staffed for three days each at two major First Nation celebrations, the Maniwaki Pow Wow and the Odowa Pow Wow held on Corkstown Rd. in the west end of Ottawa.

· Members of the OPS Outreach Recruitment Team attended twenty-six other various community events representative of Ottawa’s multicultural fabric.

Table 4

Demographic Highlights of New OPS Employees

Q2 2008 Hiring Activities

Date	Number	Men	Women	Average Age	English and French Speaking	Other Languages	GLBT	College Diploma / University Degree
April (Sworn Recruit Hires)	6	5	1	29	3	Filipino	1	2 – University 4 – College
May (Sworn Direct Entry Hires)	17	13	4	30	10	Cayuga Chinese Farsi German Inuktitut Mohawk		3 – University 12 – College 1 – Military
Q2 2008 (Civilian Hires)	10	3	7	32

Future reports will link this data to the 2005 OPS Workforce Census results as a means of providing a base line to compare our progress against the current organizational makeup as well as the general census statistics for the City of Ottawa or the Ontario portion of Ottawa-Hull, where available.

Q2 2008 Sworn Officer Promotions

Sworn Officer promotions in the Ottawa Police Service are generally made on a quarterly basis, taking into account the number of vacancies arising through attrition as detailed in Table 5. Annex E lists the names of the employees promoted in 2008 to the end of Q2.

Table 5

Q2 2008 Sworn Officer Promotions

Rank	Superintendent	Inspector	Staff Sergeant	Sergeant
Retirements / Resignations			3	4
Vacancies (Promotions and New Pos.)			1	9
Total			4	13

Q2 2008 Civilian Promotions

Civilian promotions are made as attrition and growth occurs to fill the existing vacant positions through a competition process. Annex F to this report lists the names of the 2 permanent civilian members who were promoted as members of the Ottawa Police Service in 2008 to the end of Q2.

CONSULTATION

Not applicable.

FINANCIAL STATEMENT

Not applicable.

CONCLUSION

This report outlines the 2008 OPS Sworn and Civilian Hiring Plan and summarizes the activities that have occurred in the second quarter to fulfill the goals of the plan. The Plan has ensured that the surplus of 8 sworn staff members that existed at year-end has been eliminated. In addition, this report provides an overview of other workforce management activities including sworn and civilian employee retirements, resignations and promotions.

(Original signed by)

Laura Milsom

Acting Director of Human Resources

(Original signed by)

Geoff Simpson

A/Director General

(Original signed by)

Vern White

Chief of Police

Attachs. (6)

This document contains information that reports on activities related to the Ottawa Police Business Plan.

ANNEX A

2008 YTD Sworn Officer Retirements and Resignations

To the end of the second quarter in 2008, the OPS experienced 27 retirements and 6 resignations for a total of 33. The retirements include 1 Deputy Chief, 7 Staff Sergeants, 11 Sergeants, and 8 Constables. The resignations include 6 Constables.

NAME	DIVISION	SECTION	RANK	RETIREMENT DATE
Larry Hill	Exec. Services	Office of the Chief	Deputy Chief	1 April 2008
Patrick Callaghan	East	Platoon	S / Sergeant	1 February 2008
Terence McIlvenna	CIS	Forensic Identification	S / Sergeant	1 February 2008
Stanley Mott	Central	Platoon	S / Sergeant	1 February 2008
Bradley Spriggs	East	Platoon	S / Sergeant	1 April 2008
Melvyn Robertson	West	Platoon	S / Sergeant	1 May 2008
Gerry Young	CIS	Criminal Investigation	S / Sergeant	1 May 2008
Richard Lavigne	Emerg. Ops	Public Safety	S / Sergeant	1 June 2008
Geoffrey Broadfoot	West	Platoon	Sergeant	1 February 2008
John Crozier	EOD	Traffic Escort	Sergeant	1 February 2008
Kenneth Doyle	CIS	Major Crime	Sergeant	1 February 2008
Daniel Lovasz	Supp. Services	Court Security	Sergeant	1 February 2008
Brian Moores	East	Platoon	Sergeant	1 February 2008
Charles Stokely	East	Platoon	Sergeant	1 February 2008
Patrick Lowell	CIS	Robbery	Sergeant	1 March 2008
Thomas Murray	West	District	Sergeant	1 March 2008
Michel Gauthier	Central	Platoon	Sergeant	1 April 2008
Taras Mushka	Central	Information Desk	Sergeant	1 May 2008
Jacques Corbeil	Supp. Services	Case Management	Sergeant	1 June 2008
Bruce Libbos	EOD	Airport	Constable	1 January 2008
Michel McMurchy	West	District	Constable	1 February 2008
John Moore	West	Surveillance	Constable	1 February 2008
Michael Guertin	CIS	Drug Intake	Constable	1 February 2008
Gilbert Bastien	West	District	Constable	1 March 2008
Michael Couturier	Supp. Services	Court Security	Constable	1 April 2008
Gary Schuiteboer	Corp. Services	Prof. Dev. Centre	Constable	1 April 2008
Alan Murray	West	Information Desk	Constable	1 May 2008

NAME	DIVISION	SECTION	RANK	RESIGNATION DATE
Kimberly Cadarette	Central	Platoon	Constable	16 February 2008
Henric Alfredsson	West	Platoon	Constable	10 April 2008
Marco Gagliardi	East	Platoon	Constable	23 May 2008
Dominic Lalonde	East	Platoon	Constable	31 May 2008
Michael Hyndman	CIS	Guns & Gangs	Constable	2 June 2008
Jeff MacDonnell	East	Platoon	Constable	29 June 2008

ANNEX B

2008 YTD Civilian Retirements and Resignations

To the end of the second quarter, the OPS has experienced 3 civilian retirements and 1 resignation for a total of 4 people.

NAME	DIVISION	SECTION	FUNCTION	RETIREMENT DATE
Francine Gaudreault	Corp. Services	Analytical Reporting	Report Analyst	1 February 2008
Bruce Trowsse	Corp. Services	Financial Services	Fleet	29 March 2008
Joyce Dubuc	East	Office of the Supt.	Admin. Assist.	30 June 2008

NAME	DIVISION	SECTION	FUNCTION	RESIGNATION DATE
Richard Salisko	Corp. Services	IT and Records	IT Security	5 March 2008

ANNEX C

Sworn Members Hired in Q1 2008

In Q1 2008, the Ottawa Police Service hired 16 new recruits. These officers reflect the diversity of the Ottawa community and include representation from various visible minority groups. The group is comprised of 8 men and 8 women. In addition, 14 officers have post-secondary education, and 8 of the recruits speak more than one language, including 3 who speak 3 languages or more. Further, 1 officer has worked in Afghanistan, and 1 has military experience.

Class RE2008-1

NAME	DIVISION	DEPARTMENT	FUNCTION	HIRE DATE
Henric Alfredsson*	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Bonnie Archibald	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Salvatore Arella	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Renee Carter	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Bernard Covic	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Joshua Dunn	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Maria Eremina	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Marco Gagliardi*	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Lindsay LeClair	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Vassil Martinov	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Jennifer Massey	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Kim Mean	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Lorie Montreuil	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Jeanne Phillips	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Jennifer Rheaume	Corp. Services	Prof. Development Centre	Recruit	10 December 2007
Jermaine Spence	Corp. Services	Prof. Development Centre	Recruit	10 December 2007

* Has resigned as a sworn officer from the Ottawa Police Service

Sworn Members Hired in Q2 2008

In Q2 2008, the Ottawa Police Service hired 6 new recruits. These officers reflect the diversity of the Ottawa community and include representation from various visible minority groups. The group is comprised of 5 men and 1 woman. In addition, 5 officers have post-secondary education, and 3 of the recruits speak more than one language. Further, 1 officer is a member of the GLBT community.

Class RE2008-2

NAME	DIVISION	DEPARTMENT	FUNCTION	HIRE DATE
Paolo Crescenzi	Corp. Services	Prof. Development Centre	Recruit	14 April 2008
John Flores	Corp. Services	Prof. Development Centre	Recruit	14 April 2008
Michael Gatti	Corp. Services	Prof. Development Centre	Recruit	14 April 2008
Trevor Gunsolus	Corp. Services	Prof. Development Centre	Recruit	14 April 2008
Jonathon MaClean	Corp. Services	Prof. Development Centre	Recruit	14 April 2008
Rachel Ward	Corp. Services	Prof. Development Centre	Recruit	14 April 2008

Sworn Members Hired in Q2 2008

In Q2 2008, the Ottawa Police Service hired 17 Direct Entries. These officers include representation from various visible minority groups. The group is comprised of 13 men and 4 women. In addition, 15 officers have post-secondary education, and 14 of the Direct Entries speak more than one language, including 3 who speak 3 languages or more. Further, 2 officers are aboriginal, and 1 has military experience.

Class DE2008-1

NAME	DIVISION	DEPARTMENT	FUNCTION	HIRE DATE
Barmak Anvari	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Jason Bennett	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Keith Cummings	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Michael Grant	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Matthew Hunt	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Trevor Johnson	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Heidi Kaufmann	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Scott Kendall	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Jody Kendall	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Jamie Lalonde	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Richard Lemay	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Steven Maxwell	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Nicole Miller	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Sharon Priestman	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Hak Sun Taing	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
Prasanth Tella	Corp. Services	Prof. Development Centre	Recruit	26 May 2008
John Varga	Corp. Services	Prof. Development Centre	Recruit	26 May 2008

ANNEX D

2008 YTD Permanent Civilian Members Hired

To the end of the Q2 2008, the OPS has hired 17 civilian members permanently with the Ottawa Police Service:

Name	Division	Department	Function	Hire Date
Deborah Zadzora	Supp. Services	Switchboard	Switchboard Operator	4 January 2008
Nicole Cadieux	Corp. Services	Fleet Services	Fleet Attendant	1 February 2008
Martin Heighes	Corp. Services	Compensation & Ben.	Senior HR Analyst	29 February 2008
Michael Nourishad	Supp. Services	Call Centre	Call Centre Agent	29 February 2008
Carrie-Ann Taylor	Corp. Services	Freedom of Information	FOI Clerk	14 March 2008
Wendy Vandervliet	Corp. Services	Security Operations	ISMS Administrator	14 March 2008
Kristen Hodgins	Central	Office of the Supt.	Sr. Admin. Assistant	31 March 2008
Lucille Mathieu	Supp. Services	Call Centre	Call Centre Agent	11 April 2008
Pamela Mills	Corp. Services	Police Facilities	Mgr Capital Projects	21 April 2008
Ryan McEachran	Exec. Services	Corporate Planning	Eval. Research Coord.	21 April 2008
Roxanne Beaudoin	Corp. Services	Telecommunications	Customer Service Rep.	25 April 2008
Tatiana Green	Corp. Services	Financial Planning	Finance Clerk	9 May 2008
Ali Hassan	Corp. Services	Financial Operations	Attendance Clerk	6 June 2008
Kendrick Abell	Corp. Services	Info. Technology	Intranet/Internet Anal.	6 June 2008
Sarah Richards	CIS	VICLAS	VICLAS Data Entry Clerk	20 June 2008
Ismahan Ahmed	Supp. Services	Court Liaison	Court Liaison Clerk	20 June 2008
Krista Ferraro	Supp. Services	Court Liaison	Court Liaison Clerk	20 June 2008

ANNEX E

2008 YTD Sworn Promotions

There were 28 sworn promotions to the end of Q2 2008. The promotions include 6 Staff Sergeants, and 22 Sergeants.

NAME	DIVISION	SECTION	PROMOTED TO	PROMOTION DATE
Lyse Fournier	Central	Platoon	S / Sergeant	2 April 2008
Paul Wilson	Emerg. Ops.	Labour Relations	S / Sergeant	2 April 2008
Sean Barrett	Exec. Services	Professional Stds.	S / Sergeant	2 June 2008
Uday Singh Jaswal	CIS	Guns & Gangs	S / Sergeant	2 June 2008
Michael Laviolette	Central	Platoon	S / Sergeant	2 June 2008
Lynne Turnbull	CIS	SACA	S / Sergeant	2 June 2008
Francois D’Aoust	Central	Platoon	Sergeant	2 April 2008
Nuria Delos Santos	West	Platoon	Sergeant	2 April 2008
Patricia Ferguson	Central	District	Sergeant	2 April 2008
Denis Hull	Emerg. Ops.	Traffic Escort	Sergeant	2 April 2008
Ann Lapointe	East	Platoon	Sergeant	2 April 2008
Claude Mallet	Central	District	Sergeant	2 April 2008
Lawrence McNally	Emerg. Ops.	Tactical	Sergeant	2 April 2008
Hugh O’Toole	Central	Platoon	Sergeant	2 April 2008
Neil Preston	CIS	Major Crime	Sergeant	2 April 2008
Gurdevinder Bal	West	District	Sergeant	2 June 2008
Mario Bergeron	CIS	Criminal Intelligence	Sergeant	2 June 2008
Russell Hrabchak	CIS	Partner Assault	Sergeant	2 June 2008
Patrick Laflamme	West	District	Sergeant	2 June 2008
Nikolaos Mitilineos	Corp. Services	Prof. Dev. Centre	Sergeant	2 June 2008
Robert Phung	CIS	Drugs	Sergeant	2 June 2008
Stephane Tracy	Central	District	Sergeant	2 June 2008
Salam Barakat	Central	District	Sergeant	2 June 2008
Peter Danyluk	Central	District	Sergeant	2 June 2008
Heather Lachine	Corp. Services	Resourcing	Sergeant	2 June 2008
Paul MacMillan	Emerg. Ops.	Canine	Sergeant	2 June 2008
Claude Peppin	East	District	Sergeant	2 June 2008
Robert Stocki	Central	Information Desk	Sergeant	2 June 2008

ANNEX F

2008 YTD Civilian Promotions

There were 6 civilian promotions to the end of Q2 2008.

NAME	DIVISION	SECTION	PROMOTED TO	PROMOTION DATE
Marco Bucciarelli	Corporate Serv.	IT & Records	Sr. Network Engineer	2 January 2008
Diane Larocque	Executive Serv.	Corporate Planning	Crime Free MH Coord.	29 February 2008
Nancy Burrows	Corporate Serv.	Labour Relations	Research Analyst	29 February 2008
Sandra McCarthy	Executive Serv.	Corporate Planning	Sr. Admin. Assistant	28 March 2008
Kendra Campbell	Corporate Serv.	Comp. & Benefits	Ben. & Ret. Coord.	9 May 2008
Michael Saloum	Corporate Serv.	Fleet Services	Fleet Coordinator	20 June 2008