OTTAWA POLICE SERVICES BOARD REPORT
COMMISSION DE SERVICES POLICIERS RAPPORT
Our File/N/Réf. 08 07-00-0009
Your File/V/Réf.
DATE 16 October 2001
TO/DEST. Chair and Members, Ottawa Police Services Board
FROM/EXP. Executive Director, Ottawa Police Services Board
SUBJECT/OBJET CLIENT SERVICE AGREEMENT – CITY LEGAL
SERVICES
That the Ottawa Police Services Board approve the attached Client Service Agreement with the City of Ottawa’s Legal Services Branch.
BACKGROUND
Since the amalgamation of
police services in 1995, the Ottawa Police Services Board (formerly the
Ottawa-Carleton Regional Police Services Board) has received legal services
through the municipality’s Legal Services Branch. The Board’s Policy Manual adopted in 1999 references this
arrangement in a footnote (#61) to section 3.8.3(d). The footnote states, “Based on a Board decision at its 31 May
1999 meeting, the City Solicitor acts as Solicitor to the Board.” In the past, this arrangement was not
formalized through a written agreement although associated costs have been
reflected in the Police Services Board’s budget each year.
The new City of Ottawa has introduced
a system of Client Service Agreements between the departments that provide
centres of expertise in various areas, such as legal, and the other departments
or clients that use their services. The
Agreements provide an opportunity to both formalize and clarify the parameters
of services expected so that both parties have a clear understanding. Accordingly, the attached Client Service
Agreement has been prepared to define the relationship between the City of
Ottawa’s Legal Services and the Ottawa Police Services Board. Developed by the Legal Services Branch with
input from the Board’s Chairperson and Executive Director, the Agreement sets
out operating principles and the responsibilities of both the internal lawyers
who will provide core services, and of the Board who will receive services from
both internal and external counsel.
FINANCIAL STATEMENT
The Client Service Agreement contains provisions for an annual retainer of $304,000 to be paid by the Board to Legal Services.
Funds have been allocated for legal services to the Board in the 2001 budget, in the following accounts:
1. #125101-072-604004: 2001 Plan $219,000
(Legal Recovery for Labour/Salary) 2001 Actual (as of 12 Oct 01) 120,300
Balance Remaining 98,700
2. #125101-072-604073: 2001 Plan $85,000
(Legal Recovery for Legal Services) 2001 Actual (as of 12 Oct 01) 23,342
Balance Remaining 61,658
W. Fedec
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