OTTAWA CITY COUNCIL Wednesday, 12 September 2012, 10:00 am Andrew S. Haydon Hall, 110 Laurier Avenue West AGENDA 40 PRAYER NATIONAL ANTHEM Councillor M. Taylor ANNOUNCEMENTS/CEREMONIAL ACTIVITIES * Recognition - Mayor's City Builder Award ROLL CALL CONFIRMATION OF MINUTES Confirmation of the Minutes of the regular meeting of 29 August 2012. DECLARATIONS OF INTEREST INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS COMMUNICATIONS Response to Inquiries: * 10-12 - Hiring of FoTenn Consultants for Planning Approvals Other Correspondence Received: * Memorandum from the Ottawa Built Heritage Advisory Committee with respect to Finance and Economic Development Committee and Governance Renewal Sub-Committee Joint Report 2, Item 1, Advisory Committee Renewal to Support Council’s Term of Council Priorities (Item 7 on the Council Agenda) REGRETS No regrets filed to date. VERBAL UPDATE General Manager, Infrastructure Services VERBAL UPDATE ON HIGHWAY 174 INFRASTRUCTURE AS REQUESTED BY MAYOR WATSON AND COUNCILLOR MONETTE MOTION TO INTRODUCE REPORTS (Councillors D. Deans and T. Tierney) COMMITTEE REPORTS AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 22 1. COMMITTEE OF ADJUSTMENT DECISION, 4508 EIGHTH LINE ROAD COMMITTEE RECOMMENDATIONS AS AMENDED That Council: 1. Direct staff to examine excess capacity and allocation in the Carlsbad Trickle Feed System as part of the Rural Review Process and Infrastructure Master Plan update; 2. Approve connections to the Carlsbad Trickle Feed System at 4508 Eighth Line Road and other addresses subject to severance applications before the Committee of Adjustment as of 12 September 2012; and 3. Propose to the Committee of Adjustment that no further connections to the Carlsbad Trickle Feed System be permitted as of 1 January 2013 until such time as the Infrastructure Master Plan is revised and updated. 4. Refer this report to the 12 September 2012 City Council Meeting. 2. OFFICIAL PLAN AMENDMENT - 2075-2347 TRIM ROAD COMMITTEE RECOMMENDATION AS AMENDED That Council approve and adopt an amendment to the Official Plan to include 5210, 5220 and 5300 Innes Road and 2035, 2075, 2201, 2207, 2217, 2229, 2241, 2255, 2287, 2317, 2331, 2339 and 2347 Trim Road within the Public Service Area, as shown on revised Document 1 (identify 5210, 5220 and 5300 Innes Road and 2035 Trim Road) and as detailed in revised Document 2. 3. WAIVING THE TEMPORARY ENCROACHMENT FEES ASSOCIATED WITH THE IMPLEMENTATION OF THE PROPOSED TRAFFIC MANAGEMENT PLAN – BRIDGE STREET – MANOTICK VILLAGE COMMITTEE RECOMMENDATION That Council approve waiving the temporary encroachment fees associated with the implementation of the proposed traffic management plan. - Site Plan Control Application 1129-1139 – Bridge Street, Manotick Village. AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 22A 4. BRIDGE STREET CONNECTION STUDY FOR LONG ISLAND SOUTH ENVIRONMENTAL ASSESSMENT – RECOMMENDED PLAN COMMITTEE RECOMMENDATION That Council: 1. Receive the results of the Bridge Street Connection Study for Long Island Road South Environmental Assessment Study as detailed in this report; and 2. Direct staff to finalize the Environmental Study Report and proceed with its posting of the 30-day public review period in accordance with Ontario Municipal Class Environmental Assessment, Schedule “B” process. ENVIRONMENT COMMITTEE REPORT 17 5. REMEDIATION OF RESIDENTIAL WASTEWATER CROSS CONNECTIONS COMMITTEE MEETING INFORMATION Delegations: None Debate: Approximately 55 minutes were spent discussing this item Vote: The report recommendation was CARRIED unanimously; however, Committee referred the following motion to Council: That the City request an amendment to the City of Ottawa Act to permit entry by the City’s representatives into a dwelling unit for the purposes of inspection and enforcement, without court order, where the City has reasonable grounds to believe substances are being discharged into a storm sewer in contravention of municipal by-laws. The following Directions to Staff were given: 1. Staff to provide a written response prior to Council as to what the powers of entry were to dwellings by the Fire Department and Health Department.  2. Staff to inform members of Council how often the City of Toronto has exercised its power of entry. Position of Ward Councillor: Not applicable. Position of Advisory Committee(s): None COMMITTEE RECOMMENDATIONS That Council approve: 1. The approach to identify and eliminate wastewater cross connections at private residences outlined in this report; 2. The Wastewater Cross Connection Grant program as set out in this report, to provide funding for 50 percent of a homeowner’s costs to correct a cross connection, to an upset limit of $2,500.00, subject to annual Water and Wastewater Rate Budget approval. THE FOLLOWING MOTION WAS REFERRED TO CITY COUNCIL: “That the City request an amendment to the City of Ottawa Act to permit entry by the City’s representatives into a dwelling unit for the purposes of inspection and enforcement, without court order, where the City has reasonable grounds to believe substances are being discharged into a storm sewer in contravention of municipal by-laws.” FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 23A 6. AMENDMENTS TO THE FARM GRANT PROGRAM COMMITTEE RECOMMENDATIONS That Council approve changes to the Farm Grant Program: 1. To extend the final 2012 property tax due date for 2012 participants in the Farm Grant Program to April 25, 2013; and 2. To set an extended interim 2013 property tax due date for 2012 participants in the Farm Grant Program to April 25, 2013; and 3. To direct staff to provide a grant to these 2012 participants in the Farm Grant Program to cover penalty which would accrue from the original property tax due dates to the revised property tax due date as noted above. FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE AND GOVERNANCE RENEWAL SUB-COMMITTEE JOINT REPORT 2 7. ADVISORY COMMITTEE RENEWAL TO SUPPORT COUNCIL’S TERM OF COUNCIL PRIORITIES COMMITTEE MEETING INFORMATION Delegations: Twenty-one (21) delegations spoke, mostly in opposition to the report recommendations Debate: Approximately three (3) hours were spent discussing this item Vote: The item was CARRIED unanimously Position of Ward Councillor: Not applicable. Position of Advisory Committee(s): Some are in opposition. Some are supportive but with amendments and/or clarifications. COMMITTEE RECOMMENDATIONS AS AMENDED That Council approve the following: 1. A) The revised structure for Advisory Committees, as outlined in this report, as follows: i. Accessibility Advisory Committee ii. Arts, Culture, Heritage and Recreation Advisory Committee iii. Community Services Advisory Committee iv. Environmental Stewardship Advisory Committee v. French Language Services Advisory Committee B) The establishment of a Built Heritage Sub-Committee, reporting to Planning Committee, composed of four (4) Members of Council and three (3) citizen members as described in this report. C) The establishment of a Seniors Round Table as described in this report. 2. That the City Clerk and Solicitor Department be directed to implement the revisions to the Advisory Committee structure as outlined above, including a new recruitment process for relevant citizen members. 3. The selection panels for the Advisory Committees and Built Heritage Sub Committee as outlined in the report. 4. The Terms of Reference related to the new Advisory Committee structure found in Documents 1-6; as amended by the following: a) That the “Mandate” and in the “Responsibilities” sections of the draft Terms of Reference for the Accessibility Advisory Committee be amended by adding the words “persons with disabilities” before the word “seniors”; b) That the draft Terms of Reference for the Accessibility Advisory Committee be amended by reducing the age limit for the two (2) senior representatives from “65 years of age or older” to “60 years of age or older”; and c) That the “Mandate” section of the new French Language Services Advisory Committee Terms of Reference be amended with the following wording, in order to clarify the Committee’s role: The mandate of the French Language Services Advisory Committee is to advise Ottawa City Council on issues that impact “the implementation of the Bilingualism Policy and its application to the City's services, programs, policies and initiatives." 5. That the City Clerk and Solicitor be directed to revise the relevant administrative policies to reflect Council’s approved changes and submit revised By-laws to Council for approval where required. BULK CONSENT AGENDA AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 22 A SALE OF LAND - PART OF 2086 AND 2132 TENTH LINE ROAD COMMITTEE RECOMMENDATIONS That Council approve the following: 1. Declare the property known municipally as part of 2086 and 2132 Tenth Line Road and described as part of Lot 1, Concession 11, geographic Township of Cumberland, now in the City of Ottawa being part of PINS 14563-0059 and 14563-0061, containing an area of 4.5174 ha (11.17 acres) and shown hatched and identified as Parcels 1 and 2 on Document 1 attached, as surplus to the City’s needs; 2. Release the Restrictive Covenants for the portion of the property identified as Parcel 2 on Document 1; 3. Sale of the property detailed in Recommendation 1 to Hydro One Networks Inc., for the amount of $2,735,000 plus HST, if applicable, pursuant to an Agreement of Purchase and Sale that has been received FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 23A B APPOINTMENT TO THE BANK STREET BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT COMMITTEE RECOMMENDATION That Council approve the appointment of Allen Balfe to the Bank Street Business Improvement Area Board of Management for the term expiring November 30, 2014. C APPOINTMENT TO THE GLEBE BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT COMMITTEE RECOMMENDATION That Council approve the appointment of Stephane Sauve to the Glebe Business Improvement Area Board of Management for the term expiring November 30, 2014. D APPOINTMENT TO THE DOWNTOWN RIDEAU BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT COMMITTEE RECOMMENDATION That Council approve the appointment of Jeff Liston to the Downtown Rideau Business Improvement Area Board of Management for the term expiring November 30, 2014. E COMPREHENSIVE LEGAL SERVICES REPORT FOR THE PERIOD APRIL 1ST TO JUNE 30TH, 2012 COMMITTEE RECOMMENDATION That Council receive this report for information. F INSTITUTIONS DESIGNATED AS ELIGIBLE FOR A 2012 ANNUAL LEVY PURSUANT TO SECTION 323 (1), (2), (3) AND (5) OF THE MUNICIPAL ACT COMMITTEE RECOMMENDATIONS That Council approve that the following by-laws, attached as Document 1, be enacted to provide for the annual levy on institutions in accordance with Section 323 of the Municipal Act, 2001, as amended, and Ontario Regulation 384/98, as amended: 1) A by-law to levy $75.00 for each full-time student enrolled in universities and colleges, in the year preceding the year of levy, pursuant to Section 323 (1); 2) A by-law to levy $75.00 for each resident place in correctional institutions, pursuant to Section 323 (2); 3) A by-law to levy $75.00 per rated bed in public hospitals or provincial mental health facilities, pursuant to Section 323 (3); and 4) A by-law to levy $75.00 for each place in the provincial education institutions, pursuant to Section 323 (5). G 2012 OPERATING AND CAPITAL BUDGET Q2 STATUS REPORT That Council approve: 1. The operating budget adjustment to transfer $1.3 million from the Social Housing reserve to the Housing operating budget; and, 2. The capital budget adjustment to allow for the establishment of the Strandherd Road project (Fallowfield to Jockvale section). H PUBLIC-PRIVATE PARTNERSHIP – SHEFFORD ROAD PARK COMMITTEE RECOMMENDATION That Council authorize the General Manager of Parks, Recreation and Cultural Services to enter into negotiations with the preferred proponent, Ottawa Community Ice Partners (OCIP), for the supply of a new arena facility in Shefford Road Park and report back to Committee and Council for approval to finalize negotiations and execute a final agreement. TRANSIT COMMISSION REPORT 14 I OC TRANSPO ANNUAL PERFORMANCE REPORT FOR 2011 COMMITTEE RECOMMENDATION That City Council receive this report for information. DISPOSITION OF ITEMS APPROVED BY COMMITTEES UNDER DELEGATED AUTHORITY That Council receive the list of items approved by its Committees under Delegated Authority, attached as Document 1. MOTION TO ADOPT REPORTS (Councillors D. Deans and T. Tierney) NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING) MOTION TO INTRODUCE BY-LAWS (Councillors D. Deans and T. Tierney) THREE READINGS a) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of lands known municipally as 936 Woodroffe Avenue. b) A by-law of the City of Ottawa to amend the Official Plan for the City of Ottawa to include the properties at 2035, 2075, 2201, 2207, 2217, 2229, 2241, 2255, 2287, 2317, 2331, 2339 and 2347 Trim Road and 5210, 5220 and 5330 Innes Road within the Public Service Area. c) A by-law of the City of Ottawa to levy an annual amount upon Ottawa Carleton Detention Centre for the year 2012. d) A by-law of the City of Ottawa to levy an annual amount upon provincial education institutions for the year 2012. e) A by-law of the City of Ottawa to levy an annual tax upon colleges and universities for the year 2012. f) A by-law of the City of Ottawa to levy an annual amount upon public hospitals or provincial mental health facilities for the year 2012. g) A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement. h) A by-law of the City of Ottawa to designate certain lands at 100 to 172 Lerta Way, 200 to 230 Gerry Lalonde Drive and 553 to 567 Strasbourg Street as being exempt from Part Lot Control and to repeal By-law No. 2012-310. CONFIRMATION BY-LAW (Councillors D. Deans and T. Tierney) INQUIRIES ADJOURNMENT (Councillors D. Deans and T. Tierney) Simultaneous interpretation of these proceedings is available. Please speak to the attendant at reception. NOTICE In Camera Items are not subject to public discussion or audience. Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session. A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor. OTTAWA CITY COUNCIL AGENDA 40 WEDNESDAY, 12 SEPTEMBER 2012 11