ACS
number
Date submitted_ENG
Date submitted_FRE
If Council or a Committee has previously considered
the matter, include a brief history or chronology of the item, including dates
on which the item was considered, by which Committee, and motions/decisions
made at those meetings. If existing
policy or a precedent exists, it should be noted in this section of the report.
CITY WIDE / À
L’ÉCHELLE DE LA VILLE
Click here to enter text
Version
française (send for translation through Ozone)
The
recommendations should be clear, explicit and provided in both English and
French. They should be written in the
form of a Council motion suitable for immediate adoption and provide a logical
outcome of analysis and discussion.
Version
française – send for translation through Ozone
Begin
with a summary statement or paragraph that states why the recommendation is
proposed and the value added (i.e. save money, improve service, etc.) Various options considered by staff should be
presented, as well as they those options were not proposed (use pros and cons
if applicable). Any benchmarking (i.e.
City standards, comparison with standards in industry and/or other
municipalities) or reviews of best practices (i.e. other policies, programs and
processes that are similar to those being processed) should be noted in this
section.
The
report must explain how the recommendations will affect rural residents, lands,
services or businesses, including implications on rural land use, by-laws,
green space, quality of life, agricultural issues, water quality, wildlife
management, forest management, etc.
This
section consists of two components: consultation and public notification. The purpose of notification is to inform and
provide specifics about the way in which consultation will take place. Consultation should be designed to engage
stakeholders in a discussion about a proposal and to obtain feedback. It should describe the steps that have been
taken to engage the public, as well as any input that was received.
ONLY
LEGAL SERVICES STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general information, details and
rationale related to the topic in the Discussion section of the report, as well
as any known or previously identified legal issues or concerns. The respective Solicitor will outline the
legal impact to the City resulting from the report recommendations in the Legal
Implications section. If there are no
legal implications, the Solicitor will provide a comment to that effect. All reports will be sent via the online RADAR
tool to Sharon Pagé (ext. 27398) to secure the necessary comments and approval
from Legal Services. Reports cannot go
forward without addressing this section and should be forwarded to Legal
Services five (5) working days prior to the report deadline.
If
a risk has been identified, the details should be well communicated in the
report. Report writers should provide
the general risk information, details, rationale, and associated impacts
related to the topic in the Discussion section of the report. Considerations that should be addressed
include:
Has
the risk been accurately explained, including how likely it is to materialize
and what impact it would have on the City?
What
steps have been taken, or need to be taken, to effectively mitigate risk?
If
a timeline changes the risk, has this been identified?
Has
the risk been linked to anticipated impact on priorities and objectives?
Is
sufficient attention being devoted to monitor risk? How?
This
section should include one of the following statements:
There
are no risk implications; or
There
are risk implications. These risks have
been identified and explained in the report and are being managed by the
appropriate staff
If
you require additional assistance, contact Kim Hunton, Corporate Risk Management
Coordinator, Corporate Business Services, CMO at extension 43703.
Name, Job Title, Department (English/French)
Telephone Number,
Email Address