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7. FRONT-ENDING AGREEMENT -
FRESHWATER PARKETTE IN HALF MOON BAY ENTENTE INITIALE – PARC DE POCHE FRESHWATER À HALF
MOON BAY |
Committee
recommendationS
That Council:
1.
Authorize the
City to enter into a Front-Ending Agreement with Mattamy (Half Moon Bay)
Limited to enable the design and construction of Freshwater Parkette on
Freshwater Way, Block
169 on 4M-1428 in the Half Moon Bay Community, in accordance with the
Council approved Park and Trail Front‑Ending Policy in Document 1 and the
Front-Ending Agreement Principles set out in Document 2 to the satisfaction of
the Deputy City Manager, Planning and Infrastructure and the City Clerk and
Solicitor;
2.
Authorize
the expenditure of $83,854, plus applicable taxes, for reimbursement of design
and construction costs for Freshwater Parkette, as detailed in this report,
subject to the execution of a Front Ending Agreement, with the reimbursement to
occur in 2015; and
3.
Authorize
that the growth portion of the works be funded from development charges and the
non-growth portion be funded from the City-Wide Cash-in-Lieu of Parkland
Reserve Fund.
RecommandationS DU Comité
Que le Conseil :
1.
Autorise la Ville à conclure une
entente initiale avec la firme Mattamy (Half Moon Bay) Limited en vue de
permettre la conception et la construction du parc de poche Freshwater sur la
voie Freshwater, îlot 169 sur
le plan 4M-1428, dans le lotissement Half Moon Bay,
conformément à la politique initiale sur les
parcs et les sentiers approuvée par le Conseil et figurant dans le document
1 et les principes d’entente initiale établis dans le document 2, à la
satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la
croissance, et du greffier municipal et chef du contentieux;
2.
Autorise le versement de 83 854 $,
taxes en sus, pour le remboursement des coûts de conception et de construction
du parc de poche Freshwater, tel qu’exposé en détail dans le rapport, sous
réserve de l’exécution d’une entente initiale, le remboursement suivant devant
être effectué en 2015; et
3.
Autorise le financement du volet
croissance des travaux à partir des redevances d’aménagement, et celui de la
partie des travaux non liée à la croissance à l’aide du fonds
de réserve municipal provenant du règlement financier des frais relatifs aux terrains à
vocation de parc.
Documentation
1.
Deputy City Manager's report, Planning and
Infrastructure, dated 28 February 2012 (ACS2012-PAI-PGM-0073).
Report to/Rapport au :
and Council / et au
Conseil
28 February 2012 / le 28 février 2012
Submitted by/Soumis par : Nancy Schepers, Deputy City Manager/Directrice
municipale adjointe, Planning and Infrastructure/Urbanisme et Infrastructure
Contact Person/Personne ressource : Derrick Moodie, A/Manager -
Development Review - Suburban Services
Planning and Growth
Management/Urbanisme et Gestion de la croissance
(613) 580-2424 x 15134,
derrick.moodie@ottawa.ca
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Ref N°: ACS2012-PAI-PGM-0073 |
SUBJECT:
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Front-ending
Agreement - Freshwater parkette in Half Moon bay |
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OBJET :
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REPORT RECOMMENDATIONS
That Planning Committee recommend Council:
1.
Authorize the
City to enter into a Front-Ending Agreement with Mattamy (Half Moon Bay) Limited
to enable the design and construction of Freshwater Parkette on Freshwater Way, Block 169 on 4M-1428 in the Half Moon
Bay Community, in accordance with the Council approved Park and Trail Front‑Ending
Policy in Document 1 and the Front-Ending Agreement Principles set out in
Document 2 to the satisfaction of the Deputy City Manager, Planning and
Infrastructure and the City Clerk and Solicitor;
2.
Authorize
the expenditure of $83,854, plus applicable taxes, for reimbursement of design
and construction costs for Freshwater Parkette, as detailed in this report,
subject to the execution of a Front Ending Agreement, with the reimbursement to
occur in 2015; and
3.
Authorize
that the growth portion of the works be funded from development charges and the
non-growth portion be funded from the City-Wide Cash-in-Lieu of Parkland
Reserve Fund.
RECOMMANDATIONS DU RAPPORT
Que le Comité de
l’urbanisme recommande ce qui suit au Conseil :
1.
Autoriser la Ville à conclure une
entente initiale avec la firme Mattamy (Half Moon Bay) Limited en vue de
permettre la conception et la construction du parc de poche Freshwater sur la
voie Freshwater, îlot 169 sur
le plan 4M-1428, dans le lotissement Half Moon Bay,
conformément à la politique initiale sur les
parcs et les sentiers approuvée par le Conseil et figurant dans le document
1 et les principes d’entente initiale établis dans le document 2, à la
satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la
croissance, et du greffier municipal et chef du contentieux;
2.
Autoriser le versement de 83 854 $,
taxes en sus, pour le remboursement des coûts de conception et de construction
du parc de poche Freshwater, tel qu’exposé en détail dans le rapport, sous
réserve de l’exécution d’une entente initiale, le remboursement suivant devant
être effectué en 2015; et
3.
Autoriser le financement du volet
croissance des travaux à partir des redevances d’aménagement, et celui de la
partie des travaux non liée à la croissance à l’aide du fonds
de réserve municipal provenant du règlement financier des frais relatifs aux terrains à
vocation de parc.
BACKGROUND
Freshwater Parkette is located on Freshwater Way in Mattamy’s Half Moon Bay Phase 6 development, as shown on Document 3. The Half Moon Bay subdivision was registered in March 2011 with Phase 6 being constructed in 2011-2012. This phase of Half Moon Bay is near completion. Mattamy has the option to front-end the development of this .199 parkette as outlined in the subdivision agreement conditions and as outlined in the Park and Trail Front‑Ending Policy (Document1).
DISCUSSION
The developer is front-ending the design and construction of the parkette, and the agreement will tie the developer to implementing specific design plans to the City’s specifications. The agreement will outline the specific documentation that will be required such as proof of expenditures, the specific upset limit for the project, requirements for inspections and reimbursements, and repayment timelines and parameters for the project.
Freshwater Parkette was scheduled to be constructed in 2015 under the current 10-year budget forecast. Mattamy has made a request to construct the parkette in 2012. Repayment will occur in 2015. Phase 6 in Half Moon Bay is close to build-out and the developer wishes to ensure a fully operational park is available to home owners upon completion of the neighbourhood.
The completion of Freshwater Parkette will advance the delivery and use of the parkette by three years when compared to City’s standard construction schedule, which is based on the availability of development charges to fund park construction budgets.
The annual operating budget is estimated to be $8,000 commencing in 2013.
CONSULTATION
The Ward Councillor and the community have been consulted on the design of the parkette.
COMMENTS BY THE WARD COUNCILLOR
Councillor Harder is aware of this report.
LEGAL IMPLICATIONS
There are no legal implications associated with this report.
RISK MANAGEMENT IMPLICATIONS
There are no risk implications.
CITY STRATEGIC PLAN
Bringing Freshwater Parkette forward is in keeping with several City planning objectives:
A) To manage growth and create liveable communities by ensuring that the community facilities are built concurrently with new housing and infrastructure development.
B) To deliver parks in a more timely manner that keeps pace with development, as described in the new Park and Trail Front-Ending Policy approved by Council, 25th January, 2012.
For all front-ended park and trail projects, the agreement will outline the specific documentation that will be required as proof of expenditures, the specific upset limit for a project, requirements for inspections and reimbursements, and repayment timeline and parameters.
TECHNICAL IMPLICATIONS
There are no direct technical implications associated with this report.
FINANCIAL IMPLICATIONS
Reimbursement of design and construction costs for Freshwater Parkette is outlined in the table below. The up-set limit is based on the current rate of development charges for parks. The budget is based on the calculation of $451,500 per hectare. The annual operating impact is estimated at $8,000 beginning in 2013.
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Development Charge Item |
Up-Set Limit |
Criteria for Repayment |
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Design and Construction of Freshwater Parkette |
$ 83,854 plus applicable taxes |
Repayment based on actual cost of the park, to the upset limit |
ACCESSIBILITY IMPLICATIONS
The park design will apply the accessibility lens.
SUPPORTING DOCUMENTATION
Document 1 Park and Trail Front-Ending Policy
Document 2 Framework for the Agreement- Freshwater Parkette
Document 3 Location
Map - Freshwater Park
DISPOSITION
Legal Services will prepare the final form of the agreement in consultation with the Planning and Growth Management Department, Infrastructure Services and Community Sustainability Branch.
PARK AND TRAIL
FRONT-ENDING POLICY DOCUMENT
1
POLITIQUE INITIALE RELATIVE AUX PARCS ET AUX SENTIERS
ACS2011-ICS-PGM-0040 CITY WIDE/À L'ÉCHELLE DE LA VILLE
Front-Ending Agreements
for parks and trails are requested by developers who wish to have specific new
growth-related park and trail works in place in advance of the City’s capital
project funding for emplacement of these same works. Developers may
voluntarily agree to finance the works at the “front end” and recover their
costs from the City at a later date. The following conditions must be met
for the City to enter into a Front-Ending Agreement for parks and trails:
1.
All Front-Ending Agreements with the City will be
for new park and trail growth-related capital works that have been included in
the City's Development Charges Background Study. A park Front-Ending Agreement
is only available for parkettes and neighbourhood parks.
2.
The contract for front-ended works shall be awarded
by the front-ender in accordance with the City’s Purchasing Policy of a
competitive procurement process and subject to the review and satisfaction of
the General Manager, Planning and Growth Management Department. Where the
front-ender does not award the work in accordance with the City’s purchasing
policy, they must demonstrate that competitive pricing has been obtained,
through analysis of an independent, qualified professional, to the satisfaction
of the General Manager, Planning and Growth Management Department. The
contract for the work must be made available to the City to provide to the
public.
3.
A lump sum payment, both the development charge
portion and the City portion, will be paid back to the front-ender in the year
the project is identifed in the City's Development Charges Background Study
based on the 10-year capital program at the time the Front‑Ending Agreement
is approved.
4.
The capital project upset limit for design and
construction, project management and contingency shall be established in the
Council report approving the Front-Ending Agreement in accordance with the
Development Charge By-law and shall be incorporated into the agreement.
Any expenditures incurred above and beyond the amount approved in the agreement
cannot be claimed and must be incurred by the front‑ender.
5.
Where a front-ender is eligible for reimbursement,
documentation is required to support the reimbursement in accordance with the
City’s Purchasing Policy. The Front-Ending Agreement shall identify what
documentation and at which stage it shall be required.
6.
A report to Council is required to authorize staff
to enter into a Front-Ending Agreement. The recommendation will include
the financial commitment of the City and specify the funding source(s) and the
project timeline. The financial comment in the report will specify the
timelines for repayment, an operating budget impact and an estimate of the year
in which the operating budget impact will begin.
The
report will also specify that the letter of credit for the registered
subdivision in which the park is situated with not be reduced beyond what is
required for the works associated with the subdivision plus the cost of the
front-ended works until such time as the front-ended works are accepted by the
City. A capital project will be established upon Council approval to
enter into the Front-Ending Agreement.
FRAMEWORK FOR THE AGREEMENT- FRESHWATER PARKETTE Document 2
FRAMEWORK FOR
AGREEMENT – MATTAMY (Half Moon Bay) LIMITED –
Freshwater Parkette
Parkette Amenities
Mattamy (Half Moon Bay) Limited will construct Freshwater Park, a 0.199
ha parkette located at on Freshwater Way, to the satisfaction of the General
Manager of the Planning and Growth Management Department. Parkette amenities
include:
- Children’s swing bay (1
senior one tot bucket)
- Children’s play structure
(tot)
- Asphalt pathways
- Benches
- Tree planting
- Open play area
Park Construction
Mattamy (Half Moon Bay) Limited through its agents, contractors and
assigns will construct Freshwater Parkette
to the following standards, and confirm that construction meets City
requirements:
- All
playground components shall satisfy CSA for children’s play spaces
- All
hard servicing to the site shall be to the satisfaction of the City of
Ottawa or Hydro Ottawa, as the case may be
- Mattamy
(Half Moon Bay) Limited, through their own staff and consultants, are to
document and provide complete construction inspection services testing and
reports for any new park construction that is expected to be paid back from
the City of Ottawa
Costs
- The
capital expenditure of Freshwater Park shall not exceed $90,300.00, as
determined by the January 2011 Development Charges By-law ($451,500 /
ha). The maximum amount of
repayment to Mattamy (Half Moon Bay) Limited is not to exceed $83,854. The
remainder of the cost is $4,492.00 (5% ISD recoverable) and $1,502 (1.76%
HST). All costs associated with the park development at this site are to
be documented and certified by Mattamy’s site Engineer, Landscape Architect
and / or other professional depending on the particular improvement. The
City will require these certifications to justify repayment
- All
operating costs associated to the park property will be the responsibility
of Mattamy until park take-over.
Schedule
- Park
construction will be completed by November 2012 and if constructed to the
satisfaction of General Manager, Planning and Growth Management will be taken
over by the City on September 20, 2013.
Repayment
- Repayment
will occur in 2015 subject to the execution of a Front-Ending Agreement
with the City.
Parkette Design
- The
parkette will be designed and constructed to City requirements and to
conform to the approved plan.
Parkette Maintenance
- The
parkette areas will be maintained at current City standards in order to be
deemed acceptable to the City at time of take-over.
Location
Map - Freshwater Park DOCUMENT
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