5.             FRONT-ENDING AGREEMENTS FOR PAR-LA-VILLE PARK, CAMPOBELLO PARK, TEMPEST PARK, FAIRWINDS SOUTH PHASE 5A PARK AND BLACKSTONE PARK

 

ENTENTES INITIALES VISANT LE PARC PAR-LA-VILLE, LE PARC CAMPOBELLO,

LE PARC TEMPEST, LE PARC FAIRWINDS SOUTH, PHASE 5A ET LE PARC BLACKSTONE

 

 

 

Committee recommendationS

 

 

That Council:

 

1.         Authorize the City to enter into a Front-Ending Agreement with Mattamy (Fairwinds North) Limited to enable the design and construction of Par-La-Ville Park, at 265 Par-a-Ville Circle, and Campobello Park, at 800 Campobello Drive, in the Fairwinds North community, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1 and the Front-Ending Agreement principles set out in Documents 2 and 3 to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor;

 

2.         Authorize the City to enter into a Front-Ending Agreement with Mattamy (Fairwinds) Limited to enable the design and construction of Tempest Park, at 201 Tempest Drive, and Fairwinds South Phase 5A Park, located along Brigatine Avenue in the Fairwinds South community, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1, the Front-Ending Agreement principles set out in Documents 4 and 5, to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor;

 

3.         Authorize the City to enter into a Front-Ending Agreement with 2129786 Ontario Limited (Monarch and Cardel) to enable the design and construction of Blackstone Park, located in the Fernbank Community Development Plan area, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1, the Front-Ending Agreement principles set out in Document 6, to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor; and

 

4.         In accordance with the City Park and Trail Front-End Policy, authorize the expenditure of $577,916, plus applicable taxes, for reimbursement of design and construction costs for Par-La-Ville Park, Campobello Park, Tempest Park, Fairwinds South Phase 5A Park and Blackstone Park as detailed in this report.

 


 

Recommandation DU Comité

 

Que le Conseil :

 

1.         Autorise la Ville à conclure une entente initiale avec Mattamy (Fairwinds North) Limited en vue de permettre la conception et la construction du parc Par-La-Ville, situé au 265, cercle Par-a-Ville, et du parc Campobello, situé au 800, promenade Campobello, à Fairwinds-Nord, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans les documents 2 et 3, à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux;

 

2.         Autorise la Ville à conclure une entente initiale avec Mattamy (Fairwinds) Limited en vue de permettre la conception et la construction du parc Tempest, situé au 201, promenade Tempest, et du parc Fairwinds South, Phase 5A, situé sur l’avenue Brigatine à Fairwinds-Sud, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans les documents 4 et 5 à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux;

 

3.         Autorise la Ville à conclure une entente initiale avec 2129786 Ontario Limited (Monarch and Cardel) en vue de permettre la conception et la construction du parc Blackstone, situé dans le secteur du plan d’aménagement communautaire de Fernbank, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans le document 6, à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux; et

 

4.         Autorise une dépense de 577 916 $, taxes en sus, pour rembourser les coûts de conception et de construction du parc Par-La-Ville, du parc Campobello, du parc Tempest, du parc Fairwinds South, Phase 5A et du parc Blackstone, tel qu’exposé en détail dans le rapport.

 

 

Documentation

 

1.                  Deputy City Manager's report, Planning and Infrastructure, dated 30 January 2012 (ACS2012-PAI-PGM-0034).

 


Report to/Rapport au :

 

Planning Committee

Comité de l’urbanisme

and Council / et au Conseil

 

30 January 2012 / le 30 janvier 2012

 

Submitted by/Soumis par : Nancy Schepers, Deputy City Manager/

Directrice municipale adjointe, Planning and Infrastructure/Urbanisme et Infrastructure

 

Contact Person/Personne ressource : Derrick Moodie, A/Manager -

Development Review - Suburban Services

Planning and Growth Management/Urbanisme et Gestion de la croissance

(613) 580-2424 x 15134, derrick.moodie@ottawa.ca

 

Stittsville (6)

Ref N°: ACS2012-PAI-PGM-0034

 

 

SUBJECT:

FRONT-ENDING AGREEMENTS FOR PAR-LA-VILLE PARK, CAMPOBELLO PARK, TEMPEST PARK, FAIRWINDS SOUTH PHASE 5A PARK and blackstone park

 

 

OBJET :

ENtentes initiales visant le parc PAR-LA-VILLE, le parc CAMPOBELLO, le parc TEMPEST, le parc FAIRWINDS SOUTH, PHASE 5A et le parc blackstone

 

 

REPORT RECOMMENDATIONS

 

That Planning Committee recommends Council:

 

1.         Authorize the City to enter into a Front-Ending Agreement with Mattamy (Fairwinds North) Limited to enable the design and construction of Par-La-Ville Park, at 265 Par-a-Ville Circle, and Campobello Park, at 800 Campobello Drive, in the Fairwinds North community, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1 and the Front-Ending Agreement principles set out in Documents 2 and 3 to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor;

 

2.         Authorize the City to enter into a Front-Ending Agreement with Mattamy (Fairwinds) Limited to enable the design and construction of Tempest Park, at 201 Tempest Drive, and Fairwinds South Phase 5A Park, located along Brigatine Avenue in the Fairwinds South community, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1, the Front-Ending Agreement principles set out in Documents 4 and 5, to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor;

 

3.         Authorize the City to enter into a Front-Ending Agreement with 2129786 Ontario Limited (Monarch and Cardel) to enable the design and construction of Blackstone Park, located in the Fernbank Community Development Plan area, in accordance with the Council approved Park and Trail Front-Ending Policy in Document 1, the Front-Ending Agreement principles set out in Document 6, to the satisfaction of the ISCS Deputy City Manager and the City Clerk and Solicitor; and

 

4.         In accordance with the City Park and Trail Front-End Policy, authorize the expenditure of $577,916, plus applicable taxes, for reimbursement of design and construction costs for Par-La-Ville Park, Campobello Park, Tempest Park, Fairwinds South Phase 5A Park and Blackstone Park as detailed in this report.

 

 

RECOMMENDATIONS DU RAPPORT

 

Que le Comité de l’urbanisme recommande ce qui suit au Conseil :

 

1.         Autoriser la Ville à conclure une entente initiale avec Mattamy (Fairwinds North) Limited en vue de permettre la conception et la construction du parc Par-La-Ville, situé au 265, cercle Par-a-Ville, et du parc Campobello, situé au 800, promenade Campobello, à Fairwinds-Nord, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans les documents 2 et 3, à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux;

 

2.         Autoriser la Ville à conclure une entente initiale avec Mattamy (Fairwinds) Limited en vue de permettre la conception et la construction du parc Tempest, situé au 201, promenade Tempest, et du parc Fairwinds South, Phase 5A, situé sur l’avenue Brigatine à Fairwinds-Sud, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans les documents 4 et 5 à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux;

 

3.         Autoriser la Ville à conclure une entente initiale avec 2129786 Ontario Limited (Monarch and Cardel) en vue de permettre la conception et la construction du parc Blackstone, situé dans le secteur du plan d’aménagement communautaire de Fernbank, conformément à la Politique initiale relative aux parcs et aux sentiers, approuvée par le Conseil et exposée dans le document 1, et aux principes de l’entente initiale exposés dans le document 6, à la satisfaction du directeur municipal adjoint, Urbanisme et Gestion de la croissance, du greffier municipal et du chef du contentieux; et

 

4.         Autoriser une dépense de 577 916 $, taxes en sus, pour rembourser les coûts de conception et de construction du parc Par-La-Ville, du parc Campobello, du parc Tempest, du parc Fairwinds South, Phase 5A et du parc Blackstone, tel qu’exposé en détail dans le rapport.

 

BACKGROUND

 

Par-la-Ville Park is located in the Fairwinds North phase 1 development, which was registered in 2008.  Campobello Park is located in the Fairwinds North phase 2A development, which was registered in 2010.  Tempest Park is located in the Fairwinds South Phase 3 development, which was registered in 2008.  All of the above-mentioned subdivisions are completely built out.  Park locations are shown in Documents 7, 8, and 9 respectively.

 

Fairwinds South phase 5A Park is located in the Fairwinds South Phase 5A development, which should be registered by the end of the first quarter of 2012.  Blackstone Park is located in phase 1 of Monarch and Cardel’s Blackstone subdivision in Fernbank, which should be registered by the end of the second quarter of 2012. The developers have the option to front-end these parks through their subdivision conditions and through the Park and Trail Front-Ending Policy, attached as Document 1.  The park locations are shown in Documents 10 and 11 respectively.

 

DISCUSSION

 

Tempest Park and Par-La-Ville Park were both built in 2009, although they are not scheduled for funding under the current four-year park budget forecast until 2012. These two parks already have been accepted and assumed by the City. Campobello Park was built in 2010, while it is not scheduled for funding under the current four-year park budget forecast until 2012. This park has not been accepted by the City due to some outstanding minor deficiencies that need to be resolved. In these three cases, the parks have been open for public use and enjoyment for up to three years prior to when the City would have been able to provide them to the public.

 

Fairwinds South Phase 5A Park and Blackstone Park are scheduled for funding in 2013 under the current four-year park budget forecast. Both developers have requested to build their parks in 2012. To do so would ensure the parks are operational at the time the homes in the developments are being built and occupied. Enabling the developers to front-end the parks will allow the new communities to enjoy valuable amenities in advance of the City's normal park delivery timelines based upon City budget availability.

 

The annual operating impact is estimated to be $35,500 beginning in 2012.

 

RURAL IMPLICATIONS

 

There are no rural implications associated with this report.

 

CONSULTATION

 

The Ward Councillor was consulted on the design of Par-La-Ville, Campobello, and Tempest Parks and provided approval of the proposed park facilities.  The design process occurred very early on prior to residents living in the area.

The impetus of this request was through the initiative of both the developer and the Department. Consultation with staff was ongoing throughout the design and construction of the parks. 

 

Consultation for Fairwinds South Phase 5A Park and for Blackstone Park will be done with City staff and the Councillor throughout the design and the construction of the parks.

 

COMMENTS BY THE WARD COUNCILLOR

 

The Ward Councillor is aware of this report.

 

LEGAL IMPLICATIONS

 

There are no legal implications associated with this report.

 

RISK MANAGEMENT IMPLICATIONS

 

There are no risk implications.

 

CITY STRATEGIC PLAN

 

Bringing Par-La-Ville Park, Campobello Park, Tempest Park, Fairwinds South Phase 5A Park and Blackstone Park forward is in line with several City planning objectives. The first objective is to manage growth and create liveable communities by ensuring that community facilities are built in tandem with new development. The second objective is to deliver parks in a more timely manner that keeps pace with development, described in the New Park and Trail Front-Ending Policy approved by Council this year.

 

TECHNICAL IMPLICATIONS

 

There are no direct technical implications associated with this report.

FINANCIAL IMPLICATIONS

 

The total estimated costs to be reimbursed to the Front Enders are summarized in the following table:

 

Development Charge Item

Up-Set Limit

Criteria for Repayment

Design and Construction of Par-La-Ville Park

$71,034

plus applicable taxes

Repayment based on actual cost of the park to an upset limit of $71,034.

Design and Construction of Campobello Park

$62,895

plus applicable taxes

Repayment based on actual cost of the park to an upset limit of $62,895.

Design and Construction of Tempest Park

$31,428

plus applicable taxes

Repayment based on actual cost of the park to an upset limit of $31,428.


 

Design and Construction of Fairwinds Phase 5A Park

$75,776

plus applicable taxes

Repayment based on actual cost of the park to an upset limit of $75,776.

Design and Construction of Blackstone Park

$336,783

plus applicable taxes

Repayment based on actual cost of park to an upset limit of $336,783.

Total

$577,916

plus applicable taxes

 

 

Funds for Park-La-Ville Park, Campobello Park and Tempest Park are available in the 2012 capital budget. Funds for Fairwinds Phase 5A Park and Blackstone Park will be brought forward in the draft 2013 capital budget. The growth portion of the capital works will be funded from development charges and the non-growth portion will be funded from the City-wide Cash-in-Lieu of Parkland Reserve Fund.

 

The operating maintenance cost for these parks is estimated to be $35,500 and will be included in the draft 2013 operating budget for Council consideration.

 

ACCESSIBILITY IMPLICATIONS

 

There are no accessibility implications associated with this report.

 

SUPPORTING DOCUMENTATION

 

Document 1    Park and Trail Front-Ending Policy

Document 2    Framework for Agreement – Par-La-Ville Park

Document 3    Framework for Agreement – Campobello Park

Document 4    Framework for Agreement – Tempest Park

Document 5    Framework for Agreement – Fairwinds Phase 5A Park

Document 6    Framework for Agreement - Blackstone Park

Document 7    Location Map - Par-La-Ville Park

Document 8    Location Map - Campobello Park

Document 9    Location Map - Tempest Park

Document 10  Location Map - Fairwinds Phase 5A Park

Document 11  Location Map – Blackstone Park

 

DISPOSITION

 

Legal Services will prepare the final form of the agreement in consultation with the Planning and Growth Management Department, Infrastructure Services and Community Sustainability Branch.

 

 


PARK AND TRAIL FRONT-ENDING POLICY                                              DOCUMENT 1

 

Front-ending agreements for parks and trails are requested by developers who wish to have specific new growth-related park and trail works in place in advance of the City’s capital project funding for emplacement of these same works.  Developers may voluntarily agree to finance the works at the “front end” and recover their costs from the City at a later date.  The following conditions must be met for the City to enter into a front-ending agreement for parks and trails:

 

1.                  All front-ending agreements with the City will be for new park and trail growth-related capital works that have been included in the City's Development Charges Background Study. A park front-ending agreement is only available for parkettes and neighbourhood parks.

 

2.                  The contract for front-ended works shall be awarded by the front-ender in accordance with the City’s Purchasing Policy of a competitive procurement process and subject to the review and satisfaction of the General Manager, Planning and Growth Management Department.  Where the front-ender does not award the work in accordance with the City’s purchasing policy, they must demonstrate that competitive pricing has been obtained, through analysis of an independent, qualified professional, to the satisfaction of the General Manager, Planning and Growth Management Department.  The contract for the work must be made available to the City to provide to the public.

 

3.                  A lump sum payment, both the development charge portion and the City portion, will be paid back to the front-ender in the year the project is identified in the City's Development Charges Background Study based on the 10-year capital program at the time the front-ending agreement is approved.

 

4.                  The capital project upset limit for design and construction, project management and contingency shall be established in the Council report approving the front-ending agreement in accordance with the Development Charge By-law and shall be incorporated into the agreement.  Any expenditures incurred above and beyond the amount approved in the agreement cannot be claimed and must be incurred by the front-ender.

 

5.                  Where a front-ender is eligible for reimbursement, documentation is required to support the reimbursement in accordance with the City’s Purchasing Policy.  The front-ending agreement shall identify what documentation and at which stage it shall be required.

 

6.                  A report to Council is required to authorize staff to enter into a front-ending agreement.  The recommendation will include the financial commitment of the City and specify the funding source(s) and the project timeline.  The financial comment in the report will specify the timelines for repayment, an operating budget impact and an estimate of the year in which the operating budget impact will begin.  The report will also specify that the letter of credit for the registered subdivision in which the park is situated with not be reduced beyond what is required for the works associated with the subdivision plus the cost of the front-ended works until such time as the front-ended works are accepted by the City.  A capital project will be established upon Council approval to enter into the front-ending agreement.

FRAMEWORK FOR AGREEMENT – MATTAMY

(FAIRWINDS NORTH) LIMITED – PAR-LA-VILLE PARK                        DOCUMENT 2

 

Park Amenities

Mattamy (Fairwinds North) Limited has constructed Par-La-Ville Park, a 0.33ha parkette located at 265 Par-La-Ville Circle, to the satisfaction of the Director of the Planning and Growth Management Department. Parkette amenities include:

 

Park Construction

Mattamy (Fairwinds North) Limited through its agents, contractors and assigns have constructed Par-La-Ville Park to the following standards, and confirm that construction meets City requirements:

 

Costs

 

Schedule

 

Repayment


 

Park Design

 

Park Maintenance


FRAMEWORK FOR AGREEMENT – MATTAMY

(FAIRWINDS NORTH) LIMITED – CAMPOBELLO PARK                         DOCUMENT 3

 

Park Amenities

Mattamy (Fairwinds North) Limited has constructed Campobello Park, a 0.23ha parkette located at 800 Campobello Drive, to the satisfaction of the Director of the Planning and Growth Management Department. Parkette amenities include:

 

Park Construction

Mattamy (Fairwinds North) Limited through its agents, contractors and assigns have constructed Campobello Park to the following standards, and confirm that construction meets City requirements:

 

Costs

 

Schedule

 

Repayment


 

Park Design

 

Park Maintenance

 

 

FRAMEWORK FOR AGREEMENT – MATTAMY

(FAIRWINDS) LIMITED – TEMPEST PARK                                                  DOCUMENT 4

 

 

Park Amenities

Mattamy (Fairwinds) Limited has constructed Tempest Park, a 0.146ha parkette located at 201 Tempest Drive, to the satisfaction of the Director of the Planning and Growth Management Department. Parkette amenities include:

 

Park Construction

Mattamy (Fairwinds) Limited through its agents, contractors and assigns have constructed Tempest Park to the following standards, and confirm that construction meets City requirements:

 

Costs

 

Schedule

 

Repayment


 

Park Design

 

Park Maintenance

 


FRAMEWORK FOR AGREEMENT MATTAMY (FAIRWINDS)

LIMITED – FAIRWINDS SOUTH PHASE 5A PARK                                      DOCUMENT 5

 

Park Amenities

Mattamy (Fairwinds) Limited will design and construct Fairwinds South Phase 5A Park, a 0.18ha parkette located along Brigatine Avenue, to the satisfaction of the Director of the Planning and Growth Management Department. Park amenities include:

 

Park Construction

Mattamy (Fairwinds) Limited through its agents, contractors and assigns are to design and construct Fairwinds South Phase 5A Park to the following standards, and confirm that construction meets City requirements:

 

Costs

 

Schedule

 

Repayment


 

Park Design

 

Park Maintenance

FRAMEWORK FOR AGREEMENT – 2129786 Ontario Limited

(Monarch and Cardel) – BLACKSTONE PARK                                  DOCUMENT 6

 

Park Amenities

Monarch and Cardel (2129786 Ontario Limited) will design and construct Blackstone Park, a 0.8 ha neighbourhood park located in phase 1 of their Blackstone development in the Fernbank lands, to the satisfaction of the Director of the Planning and Growth Management Department. Park amenities include:

 

Park Construction

Monarch and Cardel (2129786 Ontario Limited) through its agents, contractors and assigns are to design and construct Blackstone Park to the following standards, and confirm that construction meets City requirements:

 

Costs

 

Schedule

 

Repayment

 

Park Design

 

Park Maintenance

 

LOCATION MAP – PAR-LA-VILLE PARK                                                     DOCUMENT 7

 


LOCATION MAP – CAMPOBELLO PARK                                                     DOCUMENT 8

 


LOCATION MAP – TEMPEST PARK                                                               DOCUMENT 9

 


LOCATION MAP – FAIRWINDS SOUTH PHASE 5A PARK                     DOCUMENT 10

 

 

LOCATION MAP – BLACKSTONE PARK                                                    Document 11