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2. CUMBERLAND
SPECIAL RESERVE FUND CAPITAL ACCOUNT COMPTE D’IMMOBILISATIONS DU
FONDS DE RÉSERVE SPÉCIAL DE CUMBERLAND |
COMMITTEE RECOMMENDATION
That
Council approve an allocation of $20,000
from the Cumberland Special Reserve Fund capital account to The Cumberland Township Agricultural Society
as described in this report.
Recommandation DU Comité
Que le Conseil approuve l’allocation
de la somme de 20 000 $ provenant du compte d’immobilisations du
Fonds de réserve spécial de Cumberland à la Société agricole du canton de
Cumberland, comme le décrit ce rapport.
Documentation
1.
Committee Coordinator’s report dated 15 March 2012 (ACS2012-CMR-CPS-0004).
Report to /
Rapport au :
Community
and Protective Services Committee
Comité des services communautaires et de protection
15 March 2012/le 15
mars 2012
Coordonnateur de comité
Contact
Person/Personne ressource : Councillor Stephen Blais
(613) 580-2489: Stephen.Blais@ottawa.ca
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Cumberland (19) |
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Ref N°:ACS2012-CMR-CPS-0004 |
SUBJECT: CUMBERLAND SPECIAL RESERVE FUND CAPITAL
ACCOUNT
OBJET: COMPTE
D’IMMOBILISATIONS DU FONDS DE RÉSERVE SPÉCIAL DE CUMBERLAND
That the Community and Protective Services
Committee recommend that Council approve an allocation of $20,000 from the Cumberland Special Reserve
Fund capital account to The Cumberland
Township Agricultural Society as described in this report.
Que le Comité des services communautaires et de
protection recommande au Conseil d’approuver l’allocation de la somme de
20 000 $ provenant du compte d’immobilisations du Fonds de réserve
spécial de Cumberland à la Société agricole du canton de Cumberland, comme le
décrit ce rapport.
The purpose of this report is to provide for an allocation of $20,000 from the Cumberland Special Reserve Fund capital account to The Cumberland Township Agricultural Society for the paving of the right-of-way lands that are owned by The Cumberland Township Agricultural Society and provide access to the Navan Fair Grounds, the Navan Curling Club and Navan Centennial Park.
On July 11, 2001, City Council approved the recommendations in Corporate Services and Economic Development Committee Report 11, Item 5 for the establishment of “Special Reserve Funds” of the former municipalities of the City, that the use of these Special Reserve Funds be limited to funding only community-related projects in those former municipalities and that the Special Reserve Funds not be used to fund lifecycle or infrastructure maintenance projects or growth-related infrastructure formerly funded by the Region of Ottawa-Carleton.
On September 26, 2001, City Council approved the recommendations in Corporate Services and Economic Development Committee Report 15, Item 4 for the establishment of guidelines regarding the treatment of projects to be funded from the Special Reserve Funds set aside for former municipalities of the City.
On June 27, 2007, City Council approved the recommendations in Corporate Services and Economic Development Committee Report 9, Item 15, directing $20,000 from the Cumberland Reserve Funds towards the repair of the entrance feature at Queenswood Heights Community on Duford Street. However, in 2011, Councillor Blais and Councillor Monette were informed by representatives of the Queenswood Heights Community Association that the Association would not be proceeding with the repair of the entrance feature on Duford Street.
In order to satisfy the Special Reserve Fund use restrictions approved by Council on July 11, 2001, the Guidelines approved by Council on September 26, 2011 and the City’s Delegation of Authority By-law 2011-28, The Cumberland Township Agricultural Society shall enter into an agreement with the City to provide for the terms of the $20,000 allocation.
DISCUSSION
Councillors Blais and Monette were informed by representatives of the Queenswood Heights Community Association that there are no immediate plans to proceed with the repair of the entrance feature at Queenswood Heights Community on Duford Street. Accordingly, the $20,000 previously allocated by Council on June 27, 2007 to Queenswood Heights Community Association has been unallocated within the Cumberland Special Reserve Fund capital account.
The Navan Community Hub Access Improvement Project involves the paving of the right-of-way lands leading to the Navan Fair grounds, curling club, ball diamond and City park. The estimated $150,000 project, spearheaded by The Cumberland Township Agricultural Society and Navan Curling Club, aims to improve and ensure safe access to these important community facilities, where families gather and congregate throughout the year. The community hub is at the core of the Village of Navan and provides opportunities for leisure, recreation, economic and community-pride activities. The Project’s overall goals are improved safety, greater accessibility, enhanced economic development potential, as well as economies in terms of on-going maintenance. This important Project will be pursued and completed in 2012. It is in the City’s interest to work with the community groups to ensure that the right-of-way is improved and the City’s parking area is included.
As a condition of funding, the
gravel ball diamond parking lot will be included in the resurfacing
project. The work is to be completed by
the end of 2012.
RURAL IMPLICATIONS
Navan is a vibrant village in Ottawa’s rural east community. The funds will be directed toward a project that will benefit Navan and the surrounding area.
Although there are no legal
impediments to the implementation of the recommendation in this report, it is
recommended that the City’s use of the right-of-way be formalized by way of
registration in the Land Registry office at Ottawa of a Transfer of Easement of parts 3, 7 and 8 on Plan 50R-7027 from The Cumberland Township Agricultural Society to the City.
RISK MANAGEMENT IMPLICATIONS
There are no risk management implications associated with this report.
N/A
ACCESSIBILITY IMPACT
The project will greatly improve accessibility
within the hub, as the right-of-way lands owned by The Cumberland Township
Agricultural Society are used during the Navan Fair and other community
events. The current condition is difficult
to navigate and the planned improvements will make the grounds increasingly
barrier-free.
CONSULTATION
On September 26,
2001, Council approved the process to identify
the community projects to be funded from the Special Reserve Funds and bring
them forward for approval. The approval
process for the community projects to be funded from the Cumberland Special
Reserve Fund was carried out in 2002 as detailed in Corporate Services and Economic
Development Report 27, Item 10, Ref N°: ACS2005-CCS-CSE-0005, report recommendations approved by Council on May 11, 2005. Several of the projects that were
initially approved by the Cumberland Legacy Fund Committee in 2002 were not
completed and Council subsequently approved the allocation of these funds to
other community projects that satisfied the requirements and guidelines that Council approved on July 11, 2001 and on September 26, 2011 with
respect to the Special Reserve Funds.
The Parks, Recreation and Cultural Services Department is currently responsible for tracking the status of the
projects that were approved by the Cumberland Legacy Fund Committee in 2002.
CITY OPERATIONS
Staff
are supportive of the
proposed transfer of funds. Parks, Recreation and Cultural Services
Department staff will ensure that an open and transparent process is adopted
for the contracted work (i.e. 3 competitive bids) and that the gravel ball
diamond parking lot is paved according to City specifications.
FINANCIAL
IMPLICATIONS
The funds required
for this work are available within project account 902250 Cumberland Reserve
Fund Dispersal.
On approval by Council, Legal Counsel
in the City Clerk and Solicitor Department to prepare an
agreement between the City and The Township of Cumberland Agricultural
Society that satisfies the Special Reserve Fund use restrictions
approved by Council on July 11, 2001, the Guidelines approved by Council on
September 26, 2011 and the City’s Delegation of Authority By-law 2011-28. Financial
Services to issue payment in accordance with the terms of the said agreement.