DÉPENSES d’accueil
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That Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.
RECOMMANDATION DU COMITÉ
Que le Conseil approuve que tous les frais d’accueil actuellement consignés relativement à des repas doivent être accompagnés du nom des personnes concernées, du nom et de l’adresse de l’établissement, ainsi que de la date, du prix et de l’objectif du repas.
1. City Clerk and Solicitor report dated 22 November 2011 (ACS2011-CMR-GOV-0002).
2. Extract of Finance and Economic Development Committee Minutes of 6 December 2011.
Finance and Economic Development Committee
Comité des services organisationnels et du développement économique
and Council / et au Conseil
22 November 2011 / le 22 novembre 2011
Submitted by/Soumis par: M. Rick O'Connor, City Clerk and Solicitor / Greffier municipal et chef des contentieux
Contact Person/Personne resource: Leslie Donnelly, Deputy City Clerk/Greffière adjointe
613-580-2424 x28857, Leslie.Donnelly@ottawa.ca
Ref N°: ACS2011-CMR-GOV-0002 |
SUBJECT: |
HOSPITALITY EXPENSES |
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OBJET : |
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That the Finance and Economic Development Committee recommend Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.
Que le Comité des finances et du développement économique recommande au Conseil d’approuver que tous les frais d’accueil actuellement consignés relativement à des repas doivent être accompagnés du nom des personnes concernées, du nom et de l’adresse de l’établissement, ainsi que de la date, du prix et de l’objectif du repas.
On 18 November 2011, the Governance Renewal Sub-Committee considered and approved the following motion by Mayor Watson:
WHEREAS City Council has been posting their expenses to ottawa.ca on a monthly basis since January 1, 2011; and
WHEREAS this process was put in place as a practice, without formal guidelines, and there are some inconsistencies in how hospitality is reported; and
WHEREAS provincial and federal registries offer a good guideline;
THEREFORE BE IT RESOLVED that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.
DISCUSSION
Members of Council have been posting their expenses on Ottawa.ca on a monthly basis since January 1, 2011. The Legislative Services Branch of the City Clerk and Solicitor Department supports this motion. Upon approval by City Council, staff will work with Members of Council to ensure that their monthly reports comply with the directive.
ENVIRONMENTAL IMPLICATIONS
N/A
N/A
No public consultation was undertaken as this is an administrative matter.
N/A
There are no legal impediments to implementing the recommendation in this report.
There are no risk management implications resulting from approval of the recommendation in this report.
This report supports the Term of Council Priority related to Governance, Planning and Decision Making (GP1: Improve the public’s confidence in and satisfaction with the way Council works).
There are no technical implications resulting from the approval of the recommendation in this report.
There are no financial implications associated with this report.
ACCESSIBILITY IMPACTS
N/A
Upon approval, Legislative Services staff will work with Members of Council to ensure monthly expense reporting complies with this directive.
HOSPITALITY EXPENSES
DÉPENSES d’accueil
ACS2011-CMR-GOV-0002 CITY-WIDE/À L’ÉCHELLE DE LA VILLE
REPORT RECOMMENDATION
That the Finance and Economic Development Committee recommend Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.
Staff responded to questions from Committee members with respect to the proposed guidelines and process.
The report recommendation was then put to Committee and CARRIED as presented.