1. HOSPITALITY EXPENSES

 

DÉPENSES d’accueil

 

 

 

COMMITTEE RECOMMENDATION

 

That Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.

 

 

RECOMMANDATION DU COMITÉ

 

Que le Conseil approuve que tous les frais d’accueil actuellement consignés relativement à des repas doivent être accompagnés du nom des personnes concernées, du nom et de l’adresse de l’établissement, ainsi que de la date, du prix et de l’objectif du repas.

 

 

 

DOCUMENTATION

 

1.      City Clerk and Solicitor report dated 22 November 2011 (ACS2011-CMR-GOV-0002).

 

2.      Extract of Finance and Economic Development Committee Minutes of 6 December 2011.

 


Report to/Rapport au :

 

Finance and Economic Development Committee

 Comité des services organisationnels et du développement économique

 

and Council / et au Conseil

 

22 November 2011 / le 22 novembre 2011

 

Submitted by/Soumis par: M. Rick O'Connor, City Clerk and Solicitor / Greffier municipal et chef des contentieux

 

Contact Person/Personne resource: Leslie Donnelly, Deputy City Clerk/Greffière adjointe

613-580-2424 x28857, Leslie.Donnelly@ottawa.ca

 

 

CITY-WIDE/À L’ÉCHELLE DE LA VILLE

Ref N°: ACS2011-CMR-GOV-0002

 

 

SUBJECT:

 

HOSPITALITY EXPENSES

 

 

OBJET :

DÉPENSES d’accueil

 

 

REPORT RECOMMENDATION

 

That the Finance and Economic Development Committee recommend Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.

 

 

RECOMMANDATION DU RAPPORT

 

Que le Comité des finances et du développement économique recommande au Conseil d’approuver que tous les frais d’accueil actuellement consignés relativement à des repas doivent être accompagnés du nom des personnes concernées, du nom et de l’adresse de l’établissement, ainsi que de la date, du prix et de l’objectif du repas.

 

 

BACKGROUND

 

On 18 November 2011, the Governance Renewal Sub-Committee considered and approved the following motion by Mayor Watson:

 

WHEREAS City Council has been posting their expenses to ottawa.ca on a monthly basis since January 1, 2011; and

 

WHEREAS this process was put in place as a practice, without formal guidelines, and there are some inconsistencies in how hospitality is reported; and

 

WHEREAS provincial and federal registries offer a good guideline;

 

THEREFORE BE IT RESOLVED that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.

 

 

DISCUSSION

 

Members of Council have been posting their expenses on Ottawa.ca on a monthly basis since January 1, 2011.  The Legislative Services Branch of the City Clerk and Solicitor Department supports this motion.  Upon approval by City Council, staff will work with Members of Council to ensure that their monthly reports comply with the directive.

 

 

ENVIRONMENTAL IMPLICATIONS

 

N/A

 

 

RURAL IMPLICATIONS

 

N/A

 

 

CONSULTATION

 

No public consultation was undertaken as this is an administrative matter.

 

 

COMMENTS BY THE WARD COUNCILLOR(S)

 

N/A

 

 

LEGAL IMPLICATIONS

 

There are no legal impediments to implementing the recommendation in this report.

 

 

RISK MANAGEMENT IMPLICATIONS

 

There are no risk management implications resulting from approval of the recommendation in this report.

CITY STRATEGIC PLAN

 

This report supports the Term of Council Priority related to Governance, Planning and Decision Making (GP1: Improve the public’s confidence in and satisfaction with the way Council works).

 

 

TECHNOLOGY IMPLICATIONS

 

There are no technical implications resulting from the approval of the recommendation in this report.

 

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with this report.

 

 

ACCESSIBILITY IMPACTS

 

N/A

 

 

DISPOSITION

 

Upon approval, Legislative Services staff will work with Members of Council to ensure monthly expense reporting complies with this directive.


HOSPITALITY EXPENSES

DÉPENSES d’accueil

ACS2011-CMR-GOV-0002                           CITY-WIDE/À L’ÉCHELLE DE LA VILLE

 

REPORT RECOMMENDATION

 

That the Finance and Economic Development Committee recommend Council approve that any hospitality expense filed as part of the current process involving meals must include the names of the individuals involved, the name and location of establishment, as well as date, price and purpose.

 

Staff responded to questions from Committee members with respect to the proposed guidelines and process.

 

The report recommendation was then put to Committee and CARRIED as presented.