4. ADVISORY COMMITTEE RECRUITMENT AND SELECTION PROCESS

Recrutement et processus de sélection Des comités consultatifs

COMMITTEE RECOMMENDATIONS AS AMENDED

That Council approve:

1. That the Advisory Committee recruitment and selection process be put on hold until such time as a report on Advisory Committee Governance has been considered by the Governance Renewal Sub-Committee, FEDCO and Council;

2. That the terms of current Advisory Committee members be extended until such time as recruitment is completed;

3. That the quorum of each Advisory Committee be adjusted to reflect the existing membership; and

4. That where vacancies exist, Committees may offer membership to interested individuals on the most recently-appointed reserve list.

5. That the recruitment and selection process for the Accessibility Advisory Committee and the Ottawa Built Heritage Advisory Committee proceed in order to ensure the continuity of these two legislated Advisory Committees.

RECOMMANDATIONS MODIFIÉES du ComitÉ

Que le Conseil approuve:

1. Que le processus de recrutement et de sélection des comités consultatifs soit suspendu jusqu’à ce que le Sous-comité du renouvellement de la gouvernance, le CFDE et le Conseil aient étudié le rapport sur la gouvernance des comités consultatifs;

2. Que le mandat des membres des comités consultatifs actuels soit prolongé jusqu’à la fin du processus de recrutement;

3. Que le quorum de chaque comité consultatif soit modifié pour refléter leur composition actuelle; et

4. De permettre aux comités, s’il y a des postes vacants, de les offrir aux personnes intéressées figurant sur la liste de réserve la plus récente.

5. Que le processus de recrutement au Comité consultatif sur l’accessibilité et au Comité consultatif sur le patrimoine bâti d’Ottawa aillent de l’avant afin d’assurer la continuité de ces deux comités consultatifs établis en vertu de la loi.

DOCUMENTATION

1. City Clerk and Solicitor report dated 22 November 2011 (ACS2011-CMR-GOV-0001).

2. Extract of Finance and Economic Development Committee Minutes of 6 December 2011.

Report to/Rapport au :

Finance and Economic Development Committee

Comité des services organisationnels et du développement économique

and Council / et au Conseil

22 November 2011 / le 22 novembre 2011

Submitted by/Soumis par: M. Rick O'Connor, City Clerk and Solicitor / Greffier municipal et chef des contentieux

Contact Person/Personne resource: Leslie Donnelly, Deputy City Clerk/Greffière adjointe

613-580-2424 x28857, Leslie.Donnelly@ottawa.ca

CITY-WIDE/À L’ÉCHELLE DE LA VILLE

Ref N°: ACS2011-CMR-GOV-0001

SUBJECT:

ADVISORY COMMITTEE RECRUITMENT AND SELECTION PROCESS

OBJET :

Recrutement et processus de sélection Des comités consultatifs

REPORT RECOMMENDATIONS

That the Finance and Economic Development Committee recommend Council approve:

2. That the terms of current Advisory Committee members be extended until such time as recruitment is completed;

3. That the quorum of each Advisory Committee be adjusted to reflect the existing membership; and

4. That where vacancies exist, Committees may offer membership to interested individuals on the most recently-appointed reserve list.

RECOMMANDATIONS DU RAPPORT

Que le Comité des finances et du développement économique recommande au Conseil:

2. Que le mandat des membres des comités consultatifs actuels soit prolongé jusqu’à la fin du processus de recrutement;

3. Que le quorum de chaque comité consultatif soit modifié pour refléter leur composition actuelle; et

4. De permettre aux comités, s’il y a des postes vacants, de les offrir aux personnes intéressées figurant sur la liste de réserve la plus récente.

BACKGROUND

On 18 November 2011, the Governance Renewal Sub-Committee considered and approved the following motion by Councillor Hubley:

WHEREAS in early 2011 the Legislative Services Branch began the process to recruit new Citizen Members for the City’s Advisory Committees;

AND WHEREAS the final selection process has been delayed, due to staffing issues in Legislative Services, as well as challenges in finding appropriate candidates for key Committees;

AND WHEREAS a review of Advisory Committee governance and structure is underway, as directed by Council in the 2011-2014 Governance Review, with a staff report expected in Q1 2012;

THEREFORE BE IT RESOLVED THAT the Advisory Committee recruitment and selection process be put on hold until such time as a report on Advisory Committee Governance has been considered by the Governance Renewal Sub-Committee, FEDCO and Council;

BE IT FURTHER RESOLVED THAT the terms of current Advisory Committee members be extended until such time as recruitment is completed; and

BE IT FURTHER RESOLVED that the quorum of each Advisory Committee be adjusted to reflect the existing membership; and

BE IT FURTHER RESOLVED that, where vacancies exist, Committees may offer membership to interested individuals on the most recently-appointed reserve list.

DISCUSSION

The Legislative Services Branch supports this motion and will work with each Advisory Committee to adjust quorum and appointments until the report on Advisory Committee Governance comes forward.

ENVIRONMENTAL IMPLICATIONS

N/A

RURAL IMPLICATIONS

N/A

CONSULTATION

No public consultation was undertaken as this is an administrative matter.

COMMENTS BY THE WARD COUNCILLOR(S)

N/A

LEGAL IMPLICATIONS

There are no legal impediments to implementing the recommendations in this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with approving the recommendations in this report.

CITY STRATEGIC PLAN

N/A

TECHNOLOGY IMPLICATIONS

There are no technical implications resulting from the purchase of this property.

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

ACCESSIBILITY IMPACTS

N/A

DISPOSITION

Staff in the City Clerk and Solicitor’s department will work with the Advisory Committees to address the recommendations in this report.