Council / Conseil
November 30, 2011 / le 30
novembre 2011
Submitted by/ Soumis par : Jan Harder, Chair, Ottawa Public Library Board
Contact Person/Personne
ressource:
Barbara Clubb, City Librarian and CEO/Bibliothécaire municipale et Directrice
générale
Ottawa Public
Library/Bibliothèque publique d’Ottawa
(613) 580-2424 x 32180, barbara.clubb@biblioottawalibrary.ca
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SUBJECT:
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OTTAWA PUBLIC LIBRARY: APPROVAL OF 2012 DRAFT BUDGET |
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OBJET : |
BIBLIOTHÈQUE
PUBLIQUE D’OTTAWA: APPROBATION DU BUDGET PROVISION 2012 |
REPORT
RECOMMENDATION
That
City Council approve the Draft 2012 Ottawa Public
Library Board Operating and Capital Budget, as amended.
RECOMMANDATION DU RAPPORT
Que le Conseil
municipal approuve les budgets de fonctionnement et d’immobilisation 2012 du
Conseil d’administration de la Bibliothèque Publique d’Ottawa, tel que modifié.
BACKGROUND
The
Ottawa Public Library (OPL) has prepared its draft operating and capital budget
estimates within guidelines provided through the City. The draft estimates were tabled with the OPL
Board on October 25, 2011 and then forwarded to City Council on October 26,
2011. After participating in city-wide
budget consultations the Library’s budget was reviewed at the OPL Board meeting
on Monday November 14, 2011. The Board heard from delegations and then adopted
the draft budget. The following motion #76-11 was carried by the Board: “That
the Ottawa Public Library Board approves the 2012 Draft Operating and Capital
Budget Estimates, as amended, and forward them to City
Council for consideration and final approval”.
DISCUSSION
The
Ottawa Public Library Board is responsible for the preparation and
recommendation of a draft budget to be presented to Council. Council is responsible for the review and
approval of the Ottawa Public Library Board’s draft budget estimates.
Since the tabling of
the Draft 2012 OPL budget in October, some minor account adjustments have been
identified. These adjustments have had no impact on the overall budget totals tabled
with the Board and at City Council on October 26, 2011. All changes have been provided
in the attached budget estimates documents. Specifically, several pages in
Document 2 and one page in Document 3 have been revised. The following
adjustments have been made to the operating component of the OPL 2012 Draft
Budget Estimates:
To address the
capital funding requirements for RFID (Radio Frequency Identification
Technology) it was recommended, in the October 25, 2011 Board report, that
funds in the amount of $835,000 be leveraged from existing capital
accounts. In order to ensure that all
the capital account transfers are implemented as part of the Council budget
approval process, the capital budget narrative for the RFID project has been
revised to outline the specific accounts and corresponding amounts that will be
impacted (Document 3).
In sum, the OPL 2012 Draft Operating and Capital Estimates, as amended, have been approved by the Board and now await Council’s approval.
RURAL
IMPLICATIONS
There are no specific rural
implications associated with this report. The OPL offers equitable service to
all residents of the City of Ottawa.
CONSULTATION
The
public consultation on the draft operating and capital estimates, have been conducted
(November 1-4). Public delegations were also invited to speak to the budget at
the OPL Board meeting on November 14, 2011. The budget documentation is also
posted on the OPL website.
LEGAL/RISK
MANAGEMENT IMPLICATIONS:
There
are no legal/risk management impediments to implementing the recommendations in
this report.
FINANCIAL
IMPLICATIONS
Financial
implications are identified within the report.
Document
1 – Ottawa Public Library 2011 Draft Budget Briefing Note
Document
2 – Ottawa Public Library 2011 Draft Operating Budget Book (amended)
Document
3 – Ottawa Public Library 2011 Draft Capital Budget Book (amended)
DISPOSITION
Draft budget estimates for the
Ottawa Public Library are forwarded to City Council for approval on November 30,
2011 as part of the budget process.