Report to/Rapport au :

Council / et au Conseil

22 November 2011 / le 22 novembre 2011

Submitted by/Soumis par : M. J. Beauregard, Chair/Présidente

Campground Authority / Conseil d'administration du terrain de camping

Contact Person/Personne ressource : Rosemary Theriault, Coordinator / coordonnatrice

613-580-2424, x. 21624, Rosemary.Theriault@Ottawa.ca

Bay/Baie (7)

Ref N°: ACS2012-CMR-OMC-0001

SUBJECT:	Ottawa Municipal campground AUTHORITY 2012 OPERATING AND CAPITAL BUDGET
OBJET :	BUdgets de fonctionnement et des immobilisations 2012 du Conseil de gestion du terrain de camping

REPORT RECOMMENDATION

That Council approve the 2012 operating and capital budget submission for the Ottawa Municipal Campground Authority.

RECOMMANDATION DU RAPPORT

Que le Conseil approuve les budgets de fonctionnement et d'immobilisations 2012 pour le Conseil de gestion du Terrain de camping municipal d'Ottawa.

BACKGROUND

The Ottawa Municipal Campground Authority (OMCA) has been in existence since 1967, operating the municipal campground located at 411 Corkstown Road. The OMCA has been responsible for the ongoing maintenance and operations of the campground, funded 100% from its own revenues.

The OMCA is a local authority and is composed of one elected Member of City Council and four volunteers. This entity was formerly known as the Nepean Campsite Authority, which was reconstituted upon amalgamation of the City of Ottawa on January 1, 2001 as the OMCA. The OMCA’s purpose is of a local/municipal character in that it rents out campsites on a short-term basis in the summer months to allow tourists to the City of Ottawa as well as residents to camp.

As part of the Mid-Term Governance Review in July 2009, the City Clerk and Solicitor met with the OMCA to discuss various governance issues. During that session, it was suggested that the OMCA should establish relevant and current terms of reference and enter into an operating agreement that would reflect the OMCA’s mandate, roles and responsibilities. The OMCA subsequently entered into an interim operating agreement with the City of Ottawa, pending the finalization of a long-term lease with the National Capital Commission and any City formalization of its relationship with its local boards. The property is leased from the NCC at $1.00 per year. The current lease is up for renewal on October 31, 2014.

On August 5, 2010, the OMCA entered into a new operating agreement with the City of Ottawa. In that agreement under item 6(c) it states:

(a) The Authority shall prepare and submit to City Council for its approval, before December 31^st of each year, or at such other time as Council prescribes, a budget with estimates for the following year of all revenues and of all sums required to meet expenditures for the maintenance, operation and capital requirements of the Campground. The estimates shall be prepared in such form and manner as may be prescribed by the City, and shall be subject to approval of the City.

On October 17, 2011, the OMCA approved the 2012 operating and capital budgets.

DISCUSSION

Council is responsible for the review and approval of the Campground Authority Board's annual operating and capital budgets as set out in the new operating agreement.

The costs of operating, maintaining and improving the Campground are covered by Campground revenue. Any surplus is retained by the City in a special account to the credit of the Campground for purposes of possible future deficits and/or capital improvements and equipment. At the end of 2011, the Campground surplus fund is estimated to be at $270,000. The Campground is forecasting a breakeven balance for 2011.

The 2012 operating budget includes gross expenditures of $320,000 and gross revenues of $337,000 resulting in a net surplus of $17,000.

The 2012 capital budget request is $20,000 for building lifecycle for the reshingling of the facility roofs. This will leave a balance of $250,000 in the OMCA fund prior to reporting of year end operations in 2012.

STAFF COMMENTS

Staff support the recommendation contained in this report.

RURAL IMPLICATIONS

There are no specific rural implications associated with this report.

CONSULTATION

The Ottawa Municipal Campground Authority meetings are open to the public. Notices of the regularly scheduled meetings, agendas and minutes are published on the City of Ottawa's website.

ACCESSIBILITY IMPACTS

The OMCA is currently undertaking capital improvements to provide accessible washrooms and registration desk access. These will be ready for the 2012 season.

LEGAL IMPLICATIONS

There are no legal management impediments to implementing the recommendations in this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management impediments to implementing the recommendations in this report.

FINANCIAL IMPLICATIONS

There are sufficient funds in the OMCA account to cover the capital budget requirement.

SUPPORTING DOCUMENTATION

Document 1 - 2012 Draft Operating & Capital Budget for the Campground Authority.