Council / Conseil
October 26, 2011 / le 26
octobre 2011
Submitted by/ Soumis par: Jan Harder, Chair, Ottawa Public Library Board
Contact Person/Personne
ressource:
Barbara Clubb, City Librarian
and CEO/Bibliothécaire municipale et Directrice générale
Ottawa Public
Library/Bibliothèque publique d’Ottawa
(613) 580-2424 x 32180, barbara.clubb@biblioottawalibrary.ca
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Ref N°: - |
SUBJECT:
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OTTAWA PUBLIC LIBRARY: 2012 DRAFT BUDGET ESTIMATES |
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OBJET : |
BIBLIOTHÈQUE
PUBLIQUE D’OTTAWA: PRÉVISIONS BUDGÉTAIRES DE 2012 |
REPORT
RECOMMENDATION
That City Council receive and table the Draft 2012 Ottawa Public Library Board Operating and Capital Budget Estimates for subsequent consideration by Council in Committee of the Whole.
RECOMMANDATION DU RAPPORT
Que le Conseil reçoive et dépose les prévisions
budgétaires de fonctionnement et des immobilisations de 2012 de la Bibliothèque
publique d’Ottawa aux fins d’examen ultérieur par le Conseil qui siégera à
titre de Comité plénier.
BACKGROUND
On June 7, 2011 the Finance and Economic Development Committee approved a City staff report regarding the Long-Range Financial Plan IV (Part 1). This report set forth a framework for the budget and included budget envelopes for all city departments, Boards and Commissions, including OPL.
The
report recommended that “as part of the annual budget process, the budget
allocation for all local boards and commissions be based on their individual
pro-rated share of a 2.5% tax increase and an estimated 2% increase in tax
resulting from growth in assessment, and that Council request that these Boards
and Commissions develop their draft budgets within their annual allocation”.
The report also included the following motion passed by Council on December 18,
2010 concerning the Long-Range Financial Plan: “BE IT FUTHER RESOLVED that the
Long Range Financial Plan be developed with a maximum tax increase of 2.5.% for
the years 2012 to 2014”.
The
Council directives and motions, referenced above, have provided the framework
upon which OPL has developed its budget.
OPL prepared the draft operating and capital budget estimates in
consultation with City staff and within the guidelines provided through the
City. Moreover, the Library Board’s
Finance and Budget committee has reviewed staff’s recommended budget documents
to ensure that they aligned with the Library’s approved strategic
directions.
The Library
Board received and tabled the draft 2012 Operating and Capital Budgets at a
special meeting on October 25, 2011. The Board now forwards the draft budgets
for tabling at the Special Meeting of Council on October 26, 2011.
In
summary, the 2012 OPL budget request aligns with the City’s approved budget
strategy, the Board’s strategic initiatives and does not include any requests
for new positions.
DISCUSSION
The
Ottawa Public Library Board is responsible for the preparation and
recommendation of a draft budget to be presented to Council. Council is responsible for the review and
approval of the Ottawa Public Library Board’s draft budget estimates.
The
Ottawa Public Library is an agency of the City of Ottawa established by
municipal bylaw under the authority of the Ontario Public Libraries Act.
It is governed by a Council-appointed board of 14 trustees including six
elected councillors and eight citizens. The term of the Board is four years,
concurrent with the term of Council or until a new board is appointed by the
new council.
The
goal of the OPL is to provide efficient, effective and equitable library and
information service to the citizens of Ottawa through 33 facilities, 2
bookmobiles, 3 mobile units, outreach and digital services including an
extensive website and an online catalogue. The OPL is the largest bilingual (French/English)
public library on the continent and the second-largest public library in
Ontario. The OPL works with many local, provincial and national partners to
extend and improve service, in support of its mission to build a strong Ottawa
community by supporting life-long learning and 21st century
literacies, fostering inspiration and enjoyment and connecting people to each
other and the world.
The OPL Board has an approved strategic
plan, Strategic Directions and Priorities 2008-2011, and is currently updating this plan for
2012-2015. The proposed 2012-2015 strategic
framework focuses on: Relevant and Vital Services and Spaces and Innovation, Engagement
and Excellence. The pillars that underpin those strategies include: services
that are relevant, accessible, and customer-centric; spaces that are welcome,
vital community hubs; technology-driven continuous improvement; engaging key
stakeholders; and ensuring excellence in governance, effective accountability
and financial sustainability. Information on OPL’s strategic plan is available
in full at:
http://biblioottawalibrary.ca/archive/board/strat_plans/strategic_e.pdf
The Ottawa Public Library’s
recent successes include:
• Key 2010 service statistics:
O 33.6 million uses
O More
than 10.5 million items borrowed
O More than 5 million in-person visits
• Ranked as the top City service in terms of client
satisfaction in 2010
• Award
winning leadership and personnel
• Effective and efficient (2009 OMBI results)
O Low cost per use, below provincial mean and median @
$1.64 per capita
O High annual circulation @ 11.7 items per capita
The 2012 Operating Budget request represents an increase of $1.745 million, over the 2011 net requirement, which is a 4.4% increase to OPL’s net operating budget. This amount provides for the following priority requirements: contractual obligations for OPL employees; inflationary costs for fleet and public works; licenses and maintenance contract requirements; and monies required to fund the inflationary increase to OPLs PAYG (Pay As You Go) capital envelope. OPL has also allocated funds to support RFID (Radio Frequency Identification), a key strategic initiative for the Library, and funds to correct a revenue shortfall.
The
2012 Capital Budget total program request is $4.430 million (including growth
and lifecycle requirements) and is balanced to the Library’s PAYG
allocation.
RURAL
IMPLICATIONS
There are no specific rural
implications associated with this report. The OPL offers equitable service to
all residents of the City of Ottawa.
CONSULTATION
The
public consultation on the City’s draft operating and capital estimates, a
process in which the OPL participates each year, will be conducted through
multi-ward bilingual budget consultation meetings taking place November 01 to
04. Additional consultation will be available via the regularly scheduled
monthly Ottawa Public Library Board meeting on November 14, 2011, where the
budget will be reviewed and approved by the Library Board, and through the
Library’s regular print and electronic feedback channels.
LEGAL/RISK
MANAGEMENT IMPLICATIONS:
There
are no legal/risk management impediments to implementing the recommendations in
this report.
FINANCIAL
IMPLICATIONS
Financial
implications are identified within the report.
Document
1 – Ottawa Public Library 2012 Draft Budget Briefing Note
Document
2 – Ottawa Public Library 2012 Draft Operating Budget Book
Document
3 – Ottawa Public Library 2012 Draft Capital Budget Book
DISPOSITION
Draft budget estimates for the
Ottawa Public Library are forwarded to City Council for tabling on October 26,
2011 and further consideration as part of the budget process.