12 OCTOBER
2011
10:00 a.m.
DISPOSITION 21
City Auditor General
1.
OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL
REPORT AND DETAILED AUDIT REPORTS – AUDITS PRESENTED TO RESPECTIVE BOARDS BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE
VÉRIFICATION DÉTAILLÉS DE 2010 – VÉRIFICATIONS SOUMISSENT À UN CONSEIL DE
GESTION PRÉCIS |
REPORT
RECOMMENDATION
That City
Council consider and approve the audit recommendations of the Audit of the Pine
View Municipal Golf Course and the Audit of the Ottawa Municipal Campground at
its meeting of October 12, 2011.
CARRIED
COMMITTEE REPORTS
AGRICULTURE AND RURAL
AFFAIRS COMMITTEE REPORT 11
1.
SOUTH CYRVILLE Municipal DRain Modifications modifIcations
de DRAINAGE municipal Cyrville SUD |
COMMITTEE
RECOMMENDATION
That Council consider the attached report pertaining to a request for modifications to drainage works under Section 78 of the Drainage Act and appoint Stantec Consulting Ltd. as the Engineer of record to prepare a report in accordance with Section 10 the Drainage Act of Ontario.
CARRIED
2.
DOWDALL Municipal DRain - Branch 6 Modifications modifIcations
de DRAINAGE municipal Dowdall - bRanche 6 |
COMMITTEE
RECOMMENDATION
That Council consider the attached report pertaining to a request for modifications to drainage works under Section 78 of the Drainage Act and appoint Robinson Consultants Inc. as the Engineer of record to prepare a report in accordance with the Drainage Act of Ontario.
CARRIED
AUDIT SUB-COMMITTEE
REPORT 1
1.
OFFICE OF THE
AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET
RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010 |
1. That Council approve the
recommendations contained in the following detailed audit reports:
·
Audit of the Nepean Sailing Club Agreement
·
Audit of the Sugarbush (Action Vanier) Agreements
·
Audit of the City’s Role regarding a Canada Day Event
·
Audit of Internet and Email Usage Policies and
Procedures
·
Audit of the Use of City Vehicles and Mileage Claims
·
Audit of the City’s Management of a Loan Agreement
·
Audit of Selected Grant Recipients – Signed Agreements
and Audit Clauses
·
Audit of the Revenue Branch
·
Audit of a Staffing Process - Children’s Services
Branch
·
Determination of Sampling Requirements for Audits of
Payroll Accuracy
·
Audit of Compressed Work Week Agreements
·
Audit of the City's Operating Relationship with the
Ottawa Centre for Research and Innovation (OCRI)
·
Audit of the West End Flooding and the Development
Review Processes within the Carp Watershed (public
portion)
2. That Council consider and approve the audit recommendations and refer all recommendations where management is in disagreement to the Audit Sub-Committee or other Standing Committee as directed by Council.
CARRIED as amended
by the following Motion:
MOTION
Moved by Councillor S. Qadri
Seconded by Councillor A. Hubley
WHEREAS it is appropriate that the City take a
strong position in seeking to apply current infrastructure standards to all
development in the City regardless of when the draft plan of subdivision has
been approved and registered; and
WHEREAS subdivision agreement conditions
stipulate that everything must be done “to the satisfaction of” an identifiable
individual representing the City; and
WHEREAS that individual, representing the City,
should clearly not be satisfied unless the current design and construction
standards are met;
THEREFORE BE IT RESOLVED THAT for existing
subdivision agreements where infrastructure has not been installed, the City
ensure, where engineering design standards have changed since the time of
registration of the subdivision agreement, that the developer shall be
responsible at their expense, to update their design and construction to meet
the current engineering standards, to the satisfaction of the City unless a
sound rationale is provided why such is not achievable; and
BE IT FURTHER RESOLVED THAT instances where it
is not possible to meet current standards be reported to Planning Committee on
a quarterly basis together with the rationale as to why such was not
achievable.
CARRIED
AUDIT SUB-COMMITTEE
REPORT 1A (IN CAMERA)
1.
OFFICE OF THE
AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET
RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010 |
1. That Council consider the following
reports in camera, based on Section 239(2)(e) of the Municipal Act, 2001 “litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local
board”:
-
Audit of the West End Flooding and the Development
Review Processes within the Carp Watershed; and,
-
Audit of the Mackenzie King Bridge Rehabilitation.
2. That Council consider and approve the audit recommendations and refer all recommendations where management is in disagreement to the Audit Sub-Committee or other Standing Committee as directed by Council.
CARRIED
COMMUNITY AND
PROTECTIVE SERVICES COMMITTEE REPORT 8A
1. OFFICE OF THE
AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS: AUDITS REFERRED TO COMMUNITY AND PROTECTIVE
SERVICES COMMITTEE FOR REVIEW BUREAU DU VÉRIFICATEUR
GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010:
VÉRIFICATION RENVOYER AU COMITÉ DES SERVICES COMMUNAUTAIRES ET DE PROTECTION
POUR EXAMEN |
COMMITTEE RECOMMENDATION
That Council receive the following Audits, as included in
the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit
Sub-committee at its meeting of 8 September 2011:
• Audit of the Nepean Sailing Club Agreement
• Audit of the Sugarbush
(Action Vanier) Agreements
• Audit of the City’s Role regarding a Canada
Day Event
RECEIVED
FINANCE AND ECONOMIC
DEVELOPMENT COMMITTEE REPORT 11A
1.
QUARTERLY
PERFORMANCE REPORT TO COUNCIL, q2: APRIL 1 TO JUNE 30, 2011 rapport TRIMESTRIEL SUR LE
rendement présenté au conseil POUR LE 2ieme TRIMESTRE, du 1ER
avril AU 30 juin 2011 |
That Council receive the report for information on 12
October, 2011 once it has been reviewed by standing committees.
RECEIVED
FINANCE AND ECONOMIC
DEVELOPMENT COMMITTEE REPORT 12
1.
ACCESSIBILITY LENS OPTIQUE SUR L’ACCESSIBILITÉ |
That Council approve:
1. That staff be directed to immediately include
a section called “Accessibility Impacts” in all reports to Committee and
Council that would describe all actions taken to ensure that staff review
proposed projects, prior to Council approval, for any potential positive or
negative impact on People with Disabilities and seniors.
2. That by the end of 2011, Accessibility Office
staff work with the Accessibility Advisory Committee to develop an
“Accessibility Impacts Checklist” to assist staff when writing committee
reports to determine the impact of their work on People with Disabilities. This is to be accomplished within existing
budgets.
CARRIED
2.
OFFICE
OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT
REPORTS: AUDITS REFERRED TO FINANCE
AND ECONOMIC DEVELOPMENT COMMITTEE FOR REVIEW BUREAU DU VÉRIFICATEUR
GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010:
VÉRIFICATION RENVOYER AU COMITÉ DES FINANCES ET DU DÉVELOPPEMENT ÉCONOMIQUE
POUR EXAMEN |
That Council receive the following Audits, as included in
the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit
Sub-committee at its meeting of 8 September 2011:
• Audit
of the Use of City Vehicles and Mileage Claims
• Audit
of the City’s Management of a Loan Agreement
• Audit
of Selected Grant Recipients – Signed Agreements and Audit Clauses
• Audit
of the Revenue Branch
• Audit
of a Staffing Process - Children’s Services Branch
• Determination
of Sampling Requirements for Audits of Payroll Accuracy
• Audit
of Compressed Work Week Agreements
• Audit of the City's Operating
Relationship with the Ottawa Centre for Research and Innovation (OCRI)
RECEIVED
3.
AMENDMENT TO THE COMPOSITION OF THE
BANK STREET BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT MODIFICATION À LA COMPOSITION DU CONSEIL
D’ADMINISTRATION DE LA ZONE D’AMÉLIORATION COMMERCIALE DE LA RUE BANK |
That Council
amend the Bank Street Business Improvement Area By-law to specify the
composition of the Board of Management shall be 11 members, one of which shall
be a Member of Council.
CARRIED
4.
CITY
OF OTTAWA SUPERANNUATION FUND PENSION CONTRIBUTIONS Cotisations au fonds de
pension de la ville d’OTTAWA |
That Council approve:
1.
That the Vested Employee Sick Leave Reserve
funds be used to finance the special payments required to fund a Going Concern
Deficit for the COSF for amounts required in 2012 and 2013.
2.
That
the City Treasurer be authorized to work with OMERS to explore opportunities
and options regarding the potential merger of the City’s pension fund with
OMERS or the investment management of the pension with an authorized subsidiary
of OMERS.
3.
That City’s costs for legal and actuarial
services required to perform the review of pension options, be funded from the
Vested Employee Sick Leave Reserve.
CARRIED
5.
LEASE - 80
ABERDEEN STREET, SUBLEASE - 80 ABERDEEN STREET AND SUBLEASE - 2625 QUEENSVIEW
DRIVE Location au 80, rue ABERDEEN, sous-location au 80, rue
ABERDEEN et sous-location au 2625, promenade QUEENSVIEW |
That Council approve:
1. The Lease of 29,768 square feet of office
space on the 1st and 2nd floor of the building
municipally known as 80 Aberdeen Street from 80 Aberdeen Office Limited
Partnership for a term of five (5) years commencing 1 December 2011 and
terminating 30 November 2016 for a total estimated consideration, including
operating costs, realty taxes and parking, of $5,297,758 plus HST;
2. The Sublease of 29,768 square feet of
office space on the 1st and 2nd floor of the building municipally
known as 80 Aberdeen Street to Ottawa Centre for Regional Innovation (OCRI) for
a term of five (5) years commencing 1 December 2011 and terminating 30 November
2016 for a total estimated term revenue of $3,122,313 plus HST with the balance
of lease payments over the term covered by the City of Ottawa;
3.
The Sublease
of 16,732 square feet of office space on the 2nd floor of the
building municipal known as 2625 Queensview Drive by
the City from Ottawa Centre for Regional Innovation for a term of nine (9)
years commencing 1 December 2011 and terminating on 30 November 2020 for a
total estimated consideration, including operating costs, and realty taxes of
$4,572,643 plus HST.
CARRIED
INFORMATION TECHNOLOGY
SUB-COMMITTEE REPORT 2
1.
OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED
AUDIT REPORTS: AUDIT REFERRED TO INFORMATION TECHNOLOGY
SUB-COMMITTEE FOR REVIEW BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE
VÉRIFICATION DÉTAILLÉS DE 2010 : VÉRIFICATION RENVOYER AU SOUS-COMITÉ DE LA TECHNOLOGIE DE
L’INFORMATION POUR EXAMEN |
That Council receive the following Audit, as included in the
Auditor General’s 2010 Detailed Audit Report and as referred by the Audit
Sub-committee at its meeting of 8 September 2011:
·
Audit of
Internet and Email Usage Policies and Procedures
RECEIVED
PLANNING COMMITTEE
REPORT 16A
1. RECOMMENDED
COUNCIL POSITION FOR URBAN BOUNDARY PHASE 2 ONTARIO MUNICIPAL BOARD POSITION RECOMMANDÉE DU
CONSEIL CONCERNANT LA LIMITE DU SECTEUR URBAIN – PHASE 2 - COMMISSION DES
AFFAIRES MUNICIPALES DE L’ONTARIO |
Committee
recommendations as amended
That Council approve:
1.
The parcels shown in
Document 3, as Schedules R36, R37, R38, R45 and Revised Schedule R34, as the City’s
submission to the Ontario Municipal Board for the balance of the urban area
expansion; and
2.
An amendment to the Urban Tree Conservation By-law, By-law
2009-200, effective 28 September 2011, extending the application of the by-law
to the parcels recommended to be added to the urban area; and
3.
That the
following corrections be made to Page 22 of the staff report:
For parcel 1c:
- “Arterial & Collector Road Frontage” should state “March”
instead of “none”
- “Arterial-Collector
Frontage Score” should be “4” instead of “0”
CARRIED
2. ZONING
– 385 SUSSEX DRIVE ZONAGE – 385, PROMENADE
SUSSEX |
Committee
recommendation
(This matter is
Subject to Bill 51)
That Council
approve an amendment to the Zoning By-law No. 250-2008 to change the zoning at
385 Sussex Drive to permit the continued use of a parking lot for a
temporary period of three years, as detailed in Document 2.
CARRIED
PLANNING COMMITTEE
REPORT 17
1. ZONING
– PART OF 1765 TRIM ROAD ZONAGE – PARTIE DU 1765,
CHEMIN TRIM |
Committee
recommendation
(This matter is
Subject to Bill 51)
That Council
approve an amendment to the Zoning
By-law 2008-250 to change the zoning of Part of 1765 Trim Road from Development
Reserve [DR] to Residential Third Density, Subzone XX, Exception xxx, R3XX[xxx]
as shown in Document 1 and as detailed in Document 2.
CARRIED
TRANSIT COMMISSION
REPORT 7
1. TRANSIT SERVICES ANNUAL PERFORMANCE REPORT 2010 RAPPORT
ANNUEL SUR LE RENDEMENT DES SERVICES DE TRANSPORT EN COMMUN 2010 |
Commission recommendation
That
Council receive this report for information.
RECEIVED
TRANSPORTATION
COMMITTEE REPORT 10
1.
PROPOSED ROAD ALLOWANCE FOR LANDSCAPING IN THE
CENTRAL PARK COMMUNITY PROJET D’AMÉNAGEMENT PAYSAGER D’UNE EMPRISE ROUTIÈRE
DANS LA COMMUNAUTÉ CENTRAL PARK |
That Council approve that Section 4 of the
Use & Care of Roads By-law 2003-498, as amended, be waived to allow the
Central Park Gardening Group to landscape various boulevards within the Central
Park Community; and, that each proposed location be reviewed and approved by
City Staff and each landscaping project shall be completed in accordance with,
and subject to, the conditions of a Maintenance & Liability Agreement.
CARRIED
2.
INTERNATIONAL CHARTER FOR WALKING CHARTE INTERNATIONALE DE LA MARCHE |
That Council approve that Mayor Jim Watson,
on behalf of City Council, sign the International Charter for Walking as an
acknowledgement of the City of Ottawa’s commitment to the rights of people in
Ottawa to be able to walk safely and to enjoy public spaces throughout the City
of Ottawa.
CARRIED
Disposition
of Items Approved by Committees under Delegated Authority
That
Council receive the list of items approved by its Committees under Delegated
Authority, attached as Document 2.
RECEIVED
Notices of Motion (For Consideration at Subsequent
Meeting)
MOTION
Moved by Councillor E. El-Chantiry
Seconded by Councillor M. Wilkinson
WHEREAS the municipalities bordering on the western part of Ottawa,
including Arnprior, Pembroke, Renfrew County, MCR Pontiac, White Water Region,
Laurentian Valley and Petawawa, (the
“Municipalities”) are purchasing the Beachburg
Subdivision a railway line from Canadian National Railway (the “Project”) to
provide a railway service along the corridor; and
WHEREAS a portion of approximately 32 kilometres the Beachburg Subdivision territorially is within the limits of
the City of Ottawa;
WHEREAS the Municipalities, having expressed their intention to provide
a railway service, require a consent resolution pursuant to Section 19 of the Municipal Act, 2001 consent resolution,
which states that when one or more adjoining municipalities (in this case, the
Municipalities), provide a service in another municipality’s geographical
jurisdiction, (in this case, the City of Ottawa), then the city may provides
its consent to do so; and
WHEREAS the City of Ottawa is not a party to the Project nor is it privy
to the various agreements, financing arrangements, operational issues, due diligence,
legal matters, or any other matter concerning the Project; and
WHEREAS the City of Ottawa, if the request is approved, is providing its
consent under Section 19 of the Act to cooperate with the requesting
Municipalities on the understanding that the City has not accepted any
potential liabilities in doing so whatsoever;
THEREFORE BE IT RESOLVED THAT
the City of Ottawa provides its consent pursuant to Section 19 of the Municipal
Act for a municipality involved in the acquisition of the Beachburg Subdivision from Canadian National Railways of
the land and rail assets of the Beachburg Subdivision
located within the territorial boundaries of the City of Ottawa and the
operation of a rail system on the Beachburg
Subdivision within the territorial boundaries of the City of Ottawa.
By-laws Three Readings
2011-353
A by-law of the City of Ottawa to amend By-law No.
367-77, to change the composition of the Board of Management for the Bank
Street Business Improvement Area.
2011-354
A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to
change the zoning of lands known municipally as 385 Sussex Drive.
2011-355
A by-law of the City of Ottawa amending By-law
No. 50 of 2000 respecting the purchasing of goods, services and construction.
2011-356
A by-law of the City of Ottawa to establish
certain lands as common and public highway and assume them for public use (Rosebella Avenue).
2011-357
A by-law of the City of Ottawa to
amend By-law No. 2008-250 of the City of Ottawa to change the zoning of part of
the lands known municipally as 1765 Trim Road.
2011-358
A by-law of the City of Ottawa to designate
certain lands at 120 to 130 Whispering Winds Way and 109 to 153 Whispering
Winds Way as being exempt from Part Lot Control.
2011-359
A by-law of the City of Ottawa to designate
certain lands at Ashenvale Way, Ravenswood Way and Stormwind Avenue as being exempt from Part Lot Control.
2011-360
A by-law of the City of Ottawa amending By-law
No. 2009-323 respecting the Auditor General of the City of Ottawa.
2011-361
A by-law of the City of Ottawa to amend By-law
No. 2003-530 respecting traffic and parking on highways.
2011-362
A by-law of the City of Ottawa to amend By-law
No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with
private property parking enforcement.
2011-363
A by-law of the City of Ottawa to amend By-law
Number 2005-499 to expand the Barrhaven Improvement Area.
2011-364
A by-law of the City of Ottawa to amend By-law
No. 2009-200 respecting urban tree conservation.
2011-365
A by-law of the City of Ottawa to establish
certain lands as common and public highway and assume them for public use (Tooney Drive).
CARRIED