1. OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS: AUDITS REFERRED TO COMMUNITY AND PROTECTIVE SERVICES COMMITTEE FOR REVIEW

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010: VÉRIFICATION RENVOYER AU COMITÉ DES SERVICES COMMUNAUTAIRES ET DE PROTECTION POUR EXAMEN

COMMITTEE RECOMMENDATION

That Council receive the following Audits, as included in the Auditor General’s 2010 Detailed Audit Report and as referred by the Audit Sub-committee at its meeting of 8 September 2011:

• Audit of the Nepean Sailing Club Agreement

• Audit of the Sugarbush (Action Vanier) Agreements

• Audit of the City’s Role regarding a Canada Day Event

Recommandation DU Comité

Que le Conseil reçoit les vérifications suivantes, telle qu’elle est présenté dans le Rapport de vérification détaillé de 2010 du Vérificateur général et référé par le Sous-comité de la vérification à sa réunion du 8 septembre 2011:

• Vérification de l’accord du Nepean Sailing Club

• Vérification des ententes de la cabane à sucre (Action Vanier)

• Vérification du rôle de la Ville concernant une activité de la fête du Canada

Documentation

1. Audit Sub-Committee report dated 8 September 2011 (ACS2011-CMR-CPS-0013).

2. Extract of Draft Minutes, 15 September 2011.

Report to / Rapport au :

Community and Protective Services Committee

Comité des services communautaires et de protection

8 September 2011 / le 8 septembre 2011

Submitted by / Soumis par : Audit Sub-Committee / le sous-comité de vérification

Contact / Personne-ressource : Marc Desjardins, Committee Coordinator /

coordonnateur du Comité,

City Clerk’s Branch / Direction du greffe

580-2424, Ext. / poste : 28821, Marc.Desjardins@ottawa.ca

City Wide / À l'échelle de la Ville

Ref N°: ACS2011-CMR-CPS-0013

SUBJECT: OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS: AUDITS REFERRED TO COMMUNITY AND PROTECTIVE SERVICES COMMITTEE FOR REVIEW

OBJET : BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) – RAPPORT ANNUEL ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2010: VÉRIFICATION RENVOYER AU COMITÉ DES SERVICES COMMUNAUTAIRES ET DE PROTECTION POUR EXAMEN

REPORT RECOMMENDATION

That the Community and Protective Services Committee receive and review the following Audits, as included in the Auditor General’s 2010 Detailed Audit Reports and as referred by Audit Sub-Committee at its meeting of 8 September 2011;

• Audit of the Nepean Sailing Club Agreement

• Audit of the Sugarbush (Action Vanier) Agreements

• Audit of the City’s Role regarding a Canada Day Event

and report back to Council at its meeting of 12 October 2011.

RECOMMANDATION DU RAPPORT

Que le Comité des services communautaires et de protection reçoive et examine les vérifications suivantes, telles qu’elles sont présentées dans les Rapports de vérification détaillés de 2010 du vérificateur général et référées par le Sous-comité de vérification à sa réunion du 8 septembre 2011;

• Vérification de l’accord du Nepean Sailing Club

• Vérification des ententes de la cabane à sucre (Action Vanier)

• Vérification du rôle de la Ville concernant une activité de la fête du Canada

et qu’il présente un rapport au Comité à sa réunion du 12 octobre 2011.

BACKGROUND

At the 8 September 2011 meeting of Audit Sub-Committee, the Auditor General tabled his 2010 Annual Report and 2010 Detailed Audit Reports. In tabling this report, the Committee approved the following recommendation:

1. That the Audit Sub-Committee receive the 2010 Annual Report and detailed audit reports from the OAG on September 8, 2011, and refer them to the appropriate Standing Committees to hear public delegations, as follows:

September 15, 2011 - Community and Protective Services Committee:

• Audit of the Nepean Sailing Club Agreement

• Audit of the Sugarbush (Action Vanier) Agreements

• Audit of the City’s Role regarding a Canada Day Event

September 19, 2011 - IT Sub-Committee:

• Audit of Internet and Email Usage Policies and Procedures

October 4, 2011 - Finance and Economic Development Committee:

• Audit of the Use of City Vehicles and Mileage Claims

• Audit of the City’s Management of a Loan Agreement

• Audit of Selected Grant Recipients – Signed Agreements and Audit Clauses

• Audit of the Revenue Branch

• Audit of a Staffing Process - Children’s Services Branch

• Determination of Sampling Requirements for Audits of Payroll Accuracy

• Audit of Compressed Work Week Agreements

• Audit of the City's Operating Relationship with the Ottawa Centre for Research and Innovation (OCRI)

for subsequent consideration and approval of the audit recommendations by Council at its meeting of October 12, 2011.

2. That the Audit Sub-Committee recommend that Council consider the following reports in camera, based on Section 239(2)(e) of the Municipal Act, 2001 “litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board”:

- Audit of the Glen Cairn Flooding and the Development Review Processes within the Carp Watershed; and,

- Audit of the Mackenzie King Bridge Rehabilitation.

3. That the Audit Sub-Committee recommend that Council consider and approve the audit recommendations and refer all recommendations where management is in disagreement to the Audit Sub-Committee or other Standing Committee as directed by Council.

CARRIED

In accordance with the reporting protocol approved by Council for the Office of the Auditor General, the authority to “discuss and approve” the Auditor General’s reports rests with City Council. Therefore, the sole purpose of the referral to the Standing Committees is to provide an opportunity for the appropriate Standing Committee to review the reports.

CONSULTATION

This item will be advertised in the local dailies as part of the Public Meeting Advertisement on Friday preceding the Community and Protective Services Committee Meeting.

FINANCIAL IMPLICATIONS

There are no financial implications since this is to receive public comments.

SUPPORTING DOCUMENTATION

Document 1 - ACS2011-OAG-BVG-0004 - OFFICE OF THE AUDITOR GENERAL (OAG) - 2010 ANNUAL REPORT AND DETAILED AUDIT REPORTS (Tabled at the September 8, 2011 meeting of Audit Sub-Committee and to be held on file with the City Clerk.)

DISPOSITION

Staff to take appropriate action as directed by the Committee.