2. ARTS COURT REDEVELOPMENT – IMPLEMENTATION

RÉAMÉNAGEMENT DE LA COUR DES ARTS - MISE EN œuvre

COMMITTEE RECOMMENDATIONS

That Council:

1. Approve the implementation of the Ottawa Arts Court redevelopment project including the Ottawa Art Gallery component, at the 2 Daly Avenue / 60 & 70 Waller Street, 67 Nicholas Street site shown on Document 1, as described in this report subject to the project:

(a) Providing building facilities that meet the intent of the concept plans shown in Document 3 and the Arts Court users’ facility requirements outlined in Document 7, and

(b) Adhering to a financial framework based on the estimated project costs and related funding provisions set out in Document 8;

2. Direct staff to submit an application to the Department of Canadian Heritage for funding in the amount of $9.0 Million from the Canada Cultural Spaces Fund as described in this report and identified in Document 8;

3. Direct staff to help facilitate and monitor fund raising activities with the Ottawa Art Gallery, the Ottawa Arts Court Foundation, and Arts Court Users, as deemed appropriate, to fulfill the project’s funding requirement as described in this report and identified in Document 8;

4. Approve the delegated authority to the Director, Real Estate Partnerships and Development (REPDO) to negotiate and enter into an agreement with the joint-venture architectural team of Barry Padolsky Associates Inc. Architects (Ottawa) and Kuwabara Payne McKenna Blumberg Architects (Toronto) to provide architectural services for the preliminary design phase of the Arts Court Redevelopment, as described in this report and outlined in a proposal dated 21 June 2011 attached as Document 10, at an estimated cost of $1M;

5. Approve the delegated authority to the Director, Real Estate Partnerships and Development to engage, on behalf of the City, the services of sub-consultants and specialists required for the preliminary design stage of the project on the basis described in this report, at an estimated cost of $500K for all sub-consultants and specialists;

6. Direct staff to report back on the findings of the development initiatives with the University of Ottawa, the Rideau Centre and Hostelling International Canada, as described in this report, to maximize opportunities for the Arts Court redevelopment project to implement recommendations of the Downtown Ottawa Urban Design Strategy and to coordinate these initiatives with the Light Rail Project in support of the City’s Strategic Plan.

RECOMMANDATIONS DU COMITÉ

Que le Conseil:

1. approuve la mise en œuvre du projet de réaménagement de la Cour des arts, notamment de la partie comportant la Galerie d’art d’Ottawa, au site du 2 avenue Daly et du 60 et 70, rue Waller, 67 rue Nicholas, indiqué dans le document 1, et décrit dans l’objet du présent rapport sous réserve que le projet :

(a) que les installations prévues soient conformes à l’intention des plans de conception présentés dans le document 3 et aux critères énoncés par les utilisateurs de la Cour des arts, présentés dans le document 7,

(b) soit conforme au cadre financier fondé sur les coûts estimatifs du projet et les clauses de financement connexes décrites dans le document 8;

2. demande au personnel de présenter au ministère du Patrimoine canadien une demande de financement de 9 millions de dollars au Fonds du Canada pour les espaces culturels tel que décrit dans le présent rapport et désigné dans le document 8;

3. demande au personnel de faciliter et de surveiller, de la manière qu’ils le jugeront approprié, les activités de financement de la Galerie d’art d’Ottawa, de la Fondation de la Cour des arts et des utilisateurs de la Cour des arts, de façon à satisfaire leurs besoins en financement tel que décrit dans le présent rapport et dans le document 8;

4. approuve le pouvoir délégué au directeur et au Bureau des partenariats et du développement en immobiliser pour négocier et conclure une entente avec l’équipe d’architectes de Barry Padolsky Associates Inc. Architects (Ottawa) et de Kuwabara Payne McKenna Blumberg Architects (Toronto) pour les services architecturaux de la phase de conception du projet de réaménagement de la Cour des arts, tel que décrit dans le présent rapport et défini dans une proposition datée du 21 juin jointe au document 10, à un coût estimé de un million de dollars;

5. approuve le pouvoir délégué au directeur de Partenariats et Développement en immobiliser de retenir, au nom de la Ville, les services d’autres consultants et experts, requis pour l’étape préliminaire de la conception du projet selon les besoins décrits dans le présent rapport, à un coût estimé à 500 000 $ pour tous les consultants subalternes et spécialistes;

6. demande au personnel de présenter un rapport sur les conclusions des initiatives d’aménagement coopératif avec l’Université d’Ottawa, le centre Rideau et les Auberges canadiennes Hostelling International, comme il est décrit dans le présent rapport, pour que le projet de réaménagement de la Cour des arts devienne le plus possible l’élément déclencheur de la mise en œuvre des recommandations de la Stratégie de conception urbaine du centre-ville d'Ottawa, et de coordonner ces initiatives avec le Projet de train léger sur rail en appui au Plan stratégique de la Ville.

DOCUMENTATION

1. City Manager’s report dated 30 June 2011 (ACS2011-CMR-REP-0020).

2. Extract of Finance and Economic Development Committee Minutes dated 7 July 2011

Report to/Rapport au:

Finance and Economic Development Committee

Comité des finances et du développement économique

and Council / et au Conseil

30 June 2011 / le 30 juin 2011

Submitted by/Soumis par: Kent Kirkpatrick, City Manager / Directeur municipal

Contact Person/Personne ressource : Gordon MacNair, Director, Real Estate Partnerships and Development Office/Directeur, Partenariats et Développement en immobilier

(613) 580-2424 x 21217, Gordon.MacNair@Ottawa.ca

Rideau-Vanier (12)

Ref N°: ACS2011-CMR-REP-0020

SUBJECT:

ARTS COURT REDEVELOPMENT - IMPLEMENTATION

OBJET :

RÉAMÉNAGEMENT DE LA COUR DES ARTS - MISE EN œuvre

REPORT RECOMMENDATIONS

That the Finance and Economic Development Committee recommend Council:

(a) Providing building facilities that meet the intent of the concept plans shown in Document 3 and the Arts Court users’ facility requirements outlined in Document 7, and

(b) Adhering to a financial framework based on the estimated project costs and related funding provisions set out in Document 8;

2. Direct staff to submit an application to the Department of Canadian Heritage for funding in the amount of $9.0 Million from the Canada Cultural Spaces Fund as described in this report and identified in Document 8;

6. Direct staff to report back on the findings of the development initiatives with the University of Ottawa, the Rideau Centre and Hostelling International Canada, as described in this report, to maximize opportunities for the Arts Court redevelopment project to implement recommendations of the Downtown Ottawa Urban Design Strategy and to coordinate these initiatives with the Light Rail Project in support of the City’s Strategic Plan.

RECOMMANDATIONS DU RAPPORT

Le Comité des finances et du développement économique recommande au Conseil :

1. d’approuver la mise en œuvre du projet de réaménagement de la Cour des arts, notamment de la partie comportant la Galerie d’art d’Ottawa, au site du 2 avenue Daly et du 60 et 70, rue Waller, 67 rue Nicholas, indiqué dans le document 1, et décrit dans l’objet du présent rapport sous réserve que le projet :

(b) soit conforme au cadre financier fondé sur les coûts estimatifs du projet et les clauses de financement connexes décrites dans le document 8;

2. de demander au personnel de présenter au ministère du Patrimoine canadien une demande de financement de 9 millions de dollars au Fonds du Canada pour les espaces culturels tel que décrit dans le présent rapport et désigné dans le document 8;

3. de demander au personnel de faciliter et de surveiller, de la manière qu’ils le jugeront approprié, les activités de financement de la Galerie d’art d’Ottawa, de la Fondation de la Cour des arts et des utilisateurs de la Cour des arts, de façon à satisfaire leurs besoins en financement tel que décrit dans le présent rapport et dans le document 8;

4. d’approuver le pouvoir délégué au directeur et au Bureau des partenariats et du développement en immobiliser pour négocier et conclure une entente avec l’équipe d’architectes de Barry Padolsky Associates Inc. Architects (Ottawa) et de Kuwabara Payne McKenna Blumberg Architects (Toronto) pour les services architecturaux de la phase de conception du projet de réaménagement de la Cour des arts, tel que décrit dans le présent rapport et défini dans une proposition datée du 21 juin jointe au document 10, à un coût estimé de un million de dollars;

5. d’approuver le pouvoir délégué au directeur de Partenariats et Développement en immobiliser de retenir, au nom de la Ville, les services d’autres consultants et experts, requis pour l’étape préliminaire de la conception du projet selon les besoins décrits dans le présent rapport, à un coût estimé à 500 000 $ pour tous les consultants subalternes et spécialistes;

6. de demander au personnel de présenter un rapport sur les conclusions des initiatives d’aménagement coopératif avec l’Université d’Ottawa, le centre Rideau et les Auberges canadiennes Hostelling International, comme il est décrit dans le présent rapport, pour que le projet de réaménagement de la Cour des arts devienne le plus possible l’élément déclencheur de la mise en œuvre des recommandations de la Stratégie de conception urbaine du centre-ville d'Ottawa, et de coordonner ces initiatives avec le Projet de train léger sur rail en appui au Plan stratégique de la Ville.

EXECUTIVE SUMMARY

Arts Court is a multi-tenant, multi-disciplinary arts facility that currently houses 25 arts organizations, including the Ottawa Art Gallery (OAG). Since 1988, the facility has been owned and operated by the City in collaboration with the Ottawa Arts Court Foundation (OACF) in the City-owned heritage building strategically located in the eastern part of the Downtown at 2 and 10 Daly Avenue.

On 25 August 2010, Council approved a redevelopment implementation strategy for Arts Court as a two-phased project with a total estimated cost of $40.5M. Council also approved, subject to consultation with the Province, directing the $12M in City and Provincial funding, originally designated for a concert hall to the Arts Court Project.

Further to a Council motion in June 2010 to consider locating the OAG at Lansdowne Park, a detailed assessment of two locations at Lansdowne Park was undertaken. On 19 November 2010, Council approved the Building K location as the site for the OAG at Lansdowne Park, should Council decide to relocate the Ottawa Art Gallery component of Arts Court to Lansdowne Park.

Staff has completed further due diligence to demonstrate that there are a number of technical and financial considerations for maintaining the OAG as part of a renovated Arts Court complex on the 2 Daly/60-70 Waller Site as the more viable and preferred option.

The recommendations of this report are based on establishing an implementation plan to develop a framework for the concept and user requirements together with a financial framework and a request for a Canada Cultural Spaces Fund grant. Staff will help facilitate and monitor fund raising activities with the Ottawa Art Gallery, the Ottawa Arts Court Foundation, and Arts Court Users, to fulfill the project’s funding requirement.

The report sets out the need and requests Council authority for entering into agreements for architectural services and other consultants at a total estimated cost of $1.5M to establish a preliminary design that will support the project framework and the grant and fundraising activities.

In addition, the report sets out the positioning of the Arts Court redevelopment as an important arts and neighbourhood hub to implement the recommendations of the Downtown Ottawa Urban Design Strategy in the context of related initiatives being discussed with the University of Ottawa, the Rideau Centre, and Hostelling International Canada.

SOMMAIRE

La Cour des arts est un établissement réservé aux arts, polyvalent et à locataires multiples, qui abrite actuellement 25 organismes à vocation artistique comprenant cinq organismes de programmation, dont la Galerie d’art d’Ottawa (GAO). Depuis 1988, la Ville détient et exploite l’établissement en collaboration avec la Fondation de la Cour des arts d’Ottawa (FCAO), dans un édifice à valeur patrimoniale qui appartient à la Ville sis à un emplacement stratégique de la portion est du centre-ville, au 2 et au 10, avenue Daly.

Le 25 août 2010, le Conseil municipal a donné son aval à une stratégie de mise en œuvre du réaménagement de la Cour des arts qui prenait la forme d’un projet à deux étapes totalisant des coûts estimatifs de l’ordre de 40,5 millions de dollars. Le Conseil municipal a aussi approuvé, sujet à la consultation avec la province l’affectation d’un financement municipal et provincial de 12 millions de dollars, réservé au départ à la salle de concert prévue dans le projet Cour des arts.

À la suite d’une motion du Conseil datée de juin 2010 visant à envisager l’emménagement de la GAO au sein du Parc Lansdowne, une évaluation détaillée de deux emplacements du Parc Lansdowne a été entreprise. Le 19 novembre 2010, le Conseil municipal a approuvé l’emplacement de l’édifice K en tant que site de la GAO dans le Parc Lansdowne dans l’éventualité où le Conseil déciderait de déménager la Galerie d’art d’Ottawa de la Cour des arts au Parc Lansdowne.

Le personnel de la Ville a achevé avec une diligence requise accrue la démonstration d’un certain nombre de facteurs techniques et financiers à prendre en considération pour le maintien de la GAO au sein du complexe rénové de la Cour des arts au site du 2, Daly/60-70, Waller, qui constituerait une option plus viable et privilégiée.

Les recommandations contenues dans le présent rapport sont fondées sur l’établissement d’un plan de mise en œuvre pour l’élaboration d’un cadre pour le concept et les besoins des usagers, accompagné d’un cadre financier et d’une demande de subvention au Fonds du Canada pour les espaces culturels. Le personnel de la Ville a prêté assistance pour l’animation et la surveillance des activités de collecte de fonds en collaboration avec la Galerie d’art d’Ottawa, la Fondation de la Cour des arts d’Ottawa et les usagers de la Cour des arts, afin d’assurer la dimension financière du projet.

Le rapport énonce la nécessité et les demandes d’autorisation du Conseil pour la conclusion d’ententes avec des services architecturaux et d’autres consultants, pour des coûts estimatifs de l’ordre de 1,5 million de dollars, en vue d’établir un avant-projet sommaire qui soutiendrait le cadre du projet et les activités de subvention et de collecte de fonds.

De plus, le rapport mentionne l’emplacement du réaménagement de la Cour des arts comme étant un important carrefour artistique et communautaire pour la mise en œuvre des recommandations liées à la Stratégie de conception urbaine du centre-ville d’Ottawa, dans le contexte des initiatives connexes qui font l’objet de discussions avec l’Université d’Ottawa, le Centre Rideau et Hostelling International Canada (association des auberges de jeunesse du Canada).

BACKGROUND

Arts Court is a multi-tenant, multi-disciplinary arts facility that currently houses 25 arts organizations. Since 1988, the facility has been owned and operated by the City in collaboration with the Ottawa Arts Court Foundation (OACF) in the City-owned heritage buildings at 2 and 10 Daly Avenue (former Carleton County Court House, Registry Office, and a linking annex - gross floor area approximately 77,000 sq. ft.), and utilizes part of the adjacent vacant property at 60 - 70 Waller Street (the former site of the City’s police headquarters - land area 36,037 sq. ft.) for surface parking (currently marked for 26 reserved spaces).

The adjacent heritage building at 75-77 Nicholas Street (the former Carleton County Gaol), having a gross floor area of approximately 30,000 sq. ft., was purchased from the former Regional Municipality of Ottawa-Carleton (RMOC) in 1983 by Hostelling International Canada. As the successor to the RMOC, the City of Ottawa has the right to reacquire 75-77 Nicholas Street for $10 in 2029 or at an earlier date if the building is no longer used as a hostel. Arts Court is strategically located in the eastern part of the Downtown in the block bounded by Nicholas Street, Daly Avenue, Waller Street and the MacKenzie King Bridge directly across the street from the Rideau Centre to the west and from the University of Ottawa Campus to the east as shown on Location/Urban Context Plan attached as Document 1.

On 25 August 2010, Council considered a staff report (Ref. No. ACS2010-CMR-REP-0039) setting out various demonstration plan options for the redevelopment of Arts Court, prepared by Barry Padolsky Associates Inc., and approved a redevelopment implementation strategy for Arts Court as a two-phased project with a total estimated cost of $40.5M. Council also approved, subject to consultation with the Province, directing the $12M in City and Provincial funding, originally designated for a concert hall to the Arts Court Project.

Further to a Council motion in June 2010 to consider locating the Ottawa Art Gallery (OAG) at Lansdowne Park, a detailed assessment of two locations at Lansdowne Park was undertaken. Staff, in consultation with the OAG and its architectural advocate, Kuwabara Payne McKenna Blumberg Architects (KPMB), considered the two options. These were Building D, adjacent to the relocated Horticulture Building; and Building K, adjacent to the new south side stands at the foot of the Bank Street bridge. A report on the outcome of that site analysis was presented to Council on 19 November 2010 and the preferred location for the OAG at Lansdowne Park from both the perspective of the OAG and in the context of the overall Lansdowne Park revitalization project was Building K.

At the 19 November 2010 meeting of the Committee of the Whole, Council approved the Building K location as the site for the OAG at Lansdowne Park should Council decide, after receiving a further report in 2011 regarding the implementation of the Arts Court project, to relocate the Ottawa Art Gallery component of Arts Court to Lansdowne Park. Further background information regarding the history of the Arts Court Redevelopment Project is set out in the Document 2; “Arts Court Redevelopment - Project History.”

DISCUSSION

Option Analysis - Location of Ottawa Art Gallery Component

Staff has completed further due diligence for the option to construct new OAG space at the Building K site at Lansdowne Park (Option “A”), as shown in Document 4, and for another option with respect to maintaining the OAG as part of a renovated Arts Court complex on the 2 Daly/60-70 Waller Site Option “B” as shown in Document 3. This analysis determined that there are a number of technical and financial considerations, when compared with the two options as set out in Document 5 that indicate Option “B” is the more viable and preferred option. The recommendations of this report are based on establishing an implementation plan to redevelop Arts Court with the OAG component being accommodated in a new facility as shown in Document 3.

With the Building K site no longer required for the Arts Court project, the potential use of a 2 storey podium under a residential tower at that location is being addressed in the City’s Request for Offers (RFO) process for developing the air rights for the residential tower. The intention is for the RFO to include the upper level of this podium space as part of the residential air rights package in anticipation that the offers for the residential air rights will be positively impacted with the ability to incorporate this additional space into the development. It is also anticipated that the ground floor of the podium will be leased for commercial uses permitted by the Zoning By-law.

Recommendation 1

The Concept Plan set out in Document 3 is not an architectural design but rather an illustration of how the expressed program and space requirements of the Arts Court users, as outlined in Document 7, can potentially be accommodated at the 2 Daly/ 60-70 Waller Street site. The Concept Plan sets out the potential to build a new 3-storey OAG facility with 42,109 gross sq. ft. (31,000 net sq. ft.) of floor space together with a new 350 seat flexible presentation space and rehearsal space on the 60-70 Waller Street portion of the site. It also provides the potential for the existing Arts Court facility on the 2 Daly Street site to be renovated, once the OAG relocates to its new facility, to provide for a new 120 seat screening room while still retaining the existing theatre and studio space and to allow the 10,350 net sq. ft. of space, that will be vacated by the OAG, to be reallocated to, and repurposed for, the major programming tenants to meet their facility requirements as set out in Document 7. Cultural Services staff have validated the following user requirements: a new 120 seat video and film screening room (there is none in the core); the retention of the existing theatre and studio space; and allowing the 10,350 net sq. ft. of space that will be vacated by the OAG to be reallocated to, and repurposed for, the major media arts programming tenants to meet their facility requirements as set out in Document 7.

The Concept Plan also provides for a new internal passage linking not only the internal Arts Court user facilities but also the pedestrian facilities on Nicholas and Waller Streets to provide connectivity with neighbouring developments including the Rideau Centre and the University of Ottawa (UO) and an opportunity for Arts Court to become not only an arts hub destination but an animated neighborhood hub. Arts Court users have already identified opportunities to integrate and program this walkway in conjunction with the programs of adjacent Arts Court users and to provide amenities such as cafes to further enhance the destination experience for visitors to Arts Court

The Concept Plan also provides for the development of a private sector 18 storey-tower, for residential or hotel use, with approximately 160,000 sq. ft. of gross floor space and underground parking levels of 26,800 sq. ft. (approx. 60 parking spaces per level). This will create a mixed-use development in keeping with its downtown location and provide the opportunity to have the Arts Court components built on a design-build basis with the City owning and being responsible for the financing, operation and maintenance of these components.

In addition, the City staff has been exploring with the UO the possibility of a Memorandum of Understanding (MOU) for the provision of cultural and public parking facilities to support the city’s retail arts and theatre district in the vicinity of Arts Court as part of opportunities for the Arts Court to assist in implementing the City’s Downtown Ottawa Urban Design Strategy as illustrated in Document 6. UO has a desire to locate a black box theatre and set design and workshop teaching facility on the site. Inclusion of the UO component in the building program will be subject to ensuring that the requirements for the presentation spaces at Arts Court are met first and that the UO component enhances the project both financially and culturally.

Martin Conboy Lighting and Design Inc. has been retained to work with the OACF, the media arts and theatre users and the four artist-run centres to identify and streamline the program requirements for new presentation spaces in an expanded Arts Court as oulined in Phase 1 of the proposal for theatre design services set out in Document 11. The work to date has included test fits of the proposed Arts Court presentation spaces and the UO teaching facilities within the spaces designated on the Concept Plan. While this work is still ongoing, the indication at this time is that these spaces can most likely be accommodated, subject to further design development with input from the users groups, as contemplated by the Concept Plan.

Based on the actual costs for the recent Centrepointe Theatre expansion and the new Archives/Library Technical Services projects, the total estimated cost to implement the Arts Court redevelopment, with respect to the Concept Plan shown in Document 3 and the Arts Court users facility requirements outlined in Document 7, is $36.14M ($30.14 for Arts Court user related facilities) as set out in Document 8. Based on a design-build delivery model for City owned Arts Court components by the developer of the private sector tower, as selected through a competitive Request for Proposals (RFP) process, the potential sources of funding are outlined in Document 8 and include:

· UO covering the full cost of its facilities and share of common elements ($6M total);

· the reallocation of City and Provincial funding originally set aside for the concert hall project ($12.1M);

· the sale of the development rights for the private sector tower ($3.5M);

· a Canada Cultural Spaces grant in the amount of $9M representing approximately 30% of the total cost of the Arts Court user component costs ($30.14M);

· fund raising by the Arts Court users in the amount of $3.2M to cover the estimated cost of the furniture, fixtures and equipment (FF&E) required by them; and

· coordination of the lifecycle program for the existing facilities with the program for new construction and associated program to repurpose the existing spaces ($2.3M)*.

*The current lifecycle program for Arts Court indicates estimated expenditures totaling $6.1M until 2031 with a net present value of approximately $4.2M. These amounts include expenditures totaling $2.6M for the period from 2012 to 2015. Coordination of the lifecycle program with Arts Court redevelopment program, during the preliminary design phase, should result in reduced lifecycle program requirements and costs for a repurposed existing facility.

On 24 June 2011, Ontario released Building Together, a long-term infrastructure plan to create jobs, strengthen the economy and guide infrastructure planning and investments in Ontario for the next decade. Over $35 billion will be invested over the next three years. The plan includes investments in Tourism and Culture for capital repair, renovations, and rehabilitation projects for tourism, cultural agencies and attractions. Initial discussions with the Province indicate that the Arts Court Redevelopment Project may be eligible for a grant from this program. Staff will investigate this program further to determine the extent of any grant opportunities.

In order to provide for a fall 2014 completion of the Arts Court Development Project, an ambitious project schedule is required as set out in the Milestone Schedule attached as Document 9. This schedule anticipates a further report to Council in April 2012 that will seek approval for a recommended design-build RFP process based on the completed preliminary design and associated refined costs estimates, which adequately reflect the users’ requirements; and an update on the capital funding requirements, projected operational costs, and proposed governance model. At that time, information will be available to determine the extent, if any, of the need for a further phase of redevelopment to meet any additional user requirements for reallocated and repurposed space that may not be fully accommodated within the project framework set out in this report.

Recommendation 2

The Arts Court Redevelopment Project fits within the eligibility requirements of the Canada Cultural Spaces Fund program and an application request for a $9M grant represents a request for approximatly 30% of the $30.14M total cost for the Arts Court user components of a unique and important “City-building” project.

Recommendation 3

The financial framework for the project, as set out in Document 8, includes provisions for the OAG, the OACF and Arts Court users to raise funds in the total amount of $3.2 for the furniture, fixtures and equipment as required by these groups to utilize the new and repurposed spaces that will be provided by the City. These fund raising initiatives need to be carried out on a coordinated basis particularly if these groups intend to seek further grants under the Canada Cultural Spaces or the Ontario Build Together funding programs.

Recommendation 4

In order to obtain funding under the Canada Cultural Spaces Fund program and to create the criteria, plans and specifications for a design-build RFP for a fall 2014 project completion, as set out in Document 9, the City needs to have the preliminary design of the project completed (approximately 25-30% of the final design work) by the 2^nd Quarter of 2012.

This will require the City to secure the services of architectural and other design consultants and specialists who have expertise in the design of significant cultural facilities; who understand the needs of, and who already have a strong working relationship with, the Arts Court users; and who also understand that they will not be permitted to be part of a proponent’s team for the RFP. In this regard, staff requested the firms of Barry Padolsky Associates Inc. Architects (Ottawa) and Kuwabara Payne McKenna Blumberg Architects (KPMB) to consider submitting a joint venture proposal for architectural services since these highly recognized and respected firms have not only worked together on significant cultural projects such as the Museum of Nature, but also have worked on different aspects of the Arts Court project.

As result, these firms submitted a joint proposal on 21 June 2011, attached as Document 10, which provides for a comprehensive and collaborative design approach and process to evolve the Concept Plan into a preliminary design that will allow the City to proceed with, and have control over, a design-build RFP. In this regard, the proposal provides for the architectural team to submit the design development documents, including all engineering and planning studies, a cultural heritage impact statement, and all documentation required for Heritage Review, Design Panel Review, and Site Plan Control approval. The architects will make the required presentations to the Ottawa Built Heritage Advisory Committee, Design Review Panel, Ottawa Planning Committee, and other City advisory committees, as required by the City of Ottawa for formal approvals.

The work will be carried out initially on an hourly basis at rates that are consistent with industry standards. The basic fee can be converted to a fixed fee once the project scope, a preferred conceptual design option, and Class ‘D’ cost estimate are approved. Based on the proposed design process steps set out in Document10 and the Milestone Schedule set out in Document 9, a fixed fee could most likely be established by December 2011. The estimated fee budget (calculated as a percentage of the construction cost) for the Basic Architectural Services indicates a total cost of approximately $1M. This fee budget was estimated using the Royal Architecture Institute of Canada (RAIC) guide for determining appropriate fees for the services of an architect (2009), and experience with comparable projects of the scale and complexity of the Arts Court redevelopment project. The final design of the project will be carried out by other design firms under a competitive RFP design-build process for the project.

Recommendation 5

Section B(2) of the architectural services proposal, as set out in Document 10, indicates that the following sub-consultants and specialists will be required for the preliminary design stage: structural engineer; mechanical engineer; electrical engineer; civil engineer; environmental consultant; geotechnical engineer; Ontario land surveyor; cost consultant; theatre consultant; acoustical consultant; code consultant; transportation consultant; and planning consultant.

The City, with the assistance of the architects, will engage the services of the necessary sub-consultants and specialists required for the preliminary design assignment at a total estimated cost of $500K. The architects will co-ordinate the sub-consultants and specialists in the delivery of the preliminary design package. Theatre consulting services will continue to be provided by Martin Conboy Lighting and Design Inc. as outlined for Phase 2 of the proposal set out in Document 11.

Recommendation 6

In addition to the potential for the Arts Court project to include a black box theatre teaching facility for UO, the City and UO staff have indicated a desire to cooperate with respect to responding to any mutually beneficial opportunities for cultural facilities in the UO Arts and Theatre precinct of the Campus (block diagonally across street from Arts Court - Waller / Stewart / Cumberland / Wilbrod) and potential public parking garage opportunities below this facility and/or at Arts Court.

City staff has already initiated discussions with OC Transpo and UO staff to look at options for converting Waller Street from Laurier Avenue to MacKenzie Bridge, once the Light Rail Transit (LRT) project is completed, to a pedestrian plaza to tie into the UO internal pedestrian and bike system and improve intersection conditions at Waller and Nicholas Street for pedestrian crossings, as per the Downtown Ottawa Urban Design Strategy (DOUDS) recommendation, and connectivity to Arts Court and Rideau Centre. The intention is for the City and UO to execute, by mid-July 2011, a Memorandum of Understanding (MOU) regarding the above referenced initiatives and other initiatives related to the proposed Campus and Lees LRT Stations.

A proposed expansion of the Rideau Centre on the former Ogilvy department store site at the corner of Nicholas and Rideau Streets together with the potential integration of the LRT “Rideau” station with the Rideau Centre and the proposed redevelopment of Arts Court as part of a cooperative cultural facilities program with UO represent significant opportunities to meet important objectives of the DOUDS for the retail arts and theatre district. In this regard, City staff have also been in discussion with Cadillac Fairview, the owners of the Rideau Centre, regarding the potential for the City and Rideau Centre to cooperate in designing improvements to the current secondary access to the Rideau Centre and the Sears store located on Nicholas Street just south of Daly Avenue.

The City also has a long term interest in the Hostelling International Canada facility at 75-77 Nicholas (Nicholas Jail Hostel) not only as it relates to the potential reacquisition in 2029 but also as to the nature and use of this facility as part of the heritage building enclave in the Arts Court block. Opportunities exist for the City and Hostelling International Canada to cooperate in providing improved access to, and better connectivity between, the Arts Court and the Nicholas Jail Hostel facilities as well as exploring mutually beneficial development opportunities for the long term.

The City will maximize its opportunities for implementing the recommendations of Downtown Ottawa Urban Design Strategy (DOUDS) if staff continues to pursue the above initiatives with UO, Cadillac Fairview and Hostelling International Canada base on a formal direction from Council.

ENVIRONMENTAL IMPLICATIONS

Any environmental implications associated with the recommendations in this report will be identified and dealt with as part of the Site Plan approval process for the proposed Arts Court Redevelopment.

The provision of funding from the Canada Cultural Spaces Fund will require the Arts Court Redevelopment Project to comply with the provisions of the Canadian Environmental Assessment Act (CEAA). As the Arts Court Redevelopment Project involves the modification and expansion of the existing Arts Court facilities and the construction of a new residential or hotel and parking facilities on the existing City-owned serviced site at 2 Daly/60-70 Waller, this project appears, subject to confirmation from the Department of Canadian Heritage, to be excluded from having to undergo a CEAA environmental assessment process based on the provisions 6(1) & 6(2) of the Exclusion List Regulations, 2007 (SOR/2007-108) set out under CEAA.

RURAL IMPLICATIONS

N/A

CONSULTATION

On 20 May 2011, the Chairs of the OAG and the Ottawa Arts Court Foundation (OACF) were briefed by the City Manager on the results of the analysis of the options for Arts Court Redevelopment Project and the staff’s intention to recommend to Council in July 2011 that a new OAG facility be built on the 60/70 Waller site.

On 20 May2011, the Chair of the OACF advised the Board members of the City’s proposed implementation plan for Arts Court and advised them as follows: “we should embrace this as a great opportunity to move forward together in a new and positive spirit. With our eye always on the ball which represents our needs, clearly defined.” On 25 May 2011, Arts Court tenants and users were also briefed on the proposed recommended implementation plan for the Arts Court redevelopment project. Individual meetings were then held with key stakeholders, to obtain specific feedback on the proposed development and program requirements, as follows:

SAW Video, ArtEngine - 30 May 2011
OAG Pre-meeting to Board Meeting - 2 June 2011
IFCO - 3 June 2011
OAG Board Meeting - 7 June 2011
Ottawa U, OACF - 7 June 2011
SAW Gallery, Club SAW - 8 June 2011

On 17 June 2011, the Chair of the OAG wrote to the City Manager to advise that at a meeting of the OAG Board on 15 June 2011, the Board approved the following resolutions: “On the understanding that the Ottawa Art Gallery Building proposed in the context of the expansion of the 2 Daly/Arts Court would be distinct physically and its governance, would be of similar size, quality, and scale as the proposed Lansdowne site, would be highly visible and accessible to visitors, and is to be championed by the City for a proposed completion date of 2014/2015, the Board of directors endorses the City’s proposed new expansion for the Ottawa Art Gallery.”

On 22 June 2011, staff briefed a representative of the Department of Canadian Heritage on the proposed recommended implementation plan for the Arts Court redevelopment project to obtain feedback with respect to a proposed application by the City for funding from the Canada Cultural Spaces Fund.

On 16 May and 24 June 2011, the City’s architectural and theatre consultant met with Arts Court users and University of Ottawa (UO) representatives to review “test fits” of the spaces shown on the Concept Plan for the program requirements for the 350 seat theatre, the screening room and the UO black box theatre.

A project working committee has been established, with membership consisting of representatives of the OAG, the OACF and 4 media arts centres (public programming organizational) to provide comments and advice to City staff and consultants for the preliminary design phase of the project and to ensure that the user requirements are thoroughly and properly addressed in this design process. The first meeting of this committee is scheduled for 29 June 2011 and invitations to attend the meeting have been sent to the Ward Councillor, representatives of the Arts and Heritage Committee, University of Ottawa, and the Hostelling International Canada (Nicholas Jail Hostel).

HOUSING FIRST POLICY

The Official Plan policy directs that the City make land available for affordable housing and give priority for the sale or lease of surplus City-owned property for this purpose. The Housing First Policy, approved by Council on 13 July 2005, establishes priority consideration to the Affordable Housing Division in the identification of potentially surplus City-owned property, to be used in achieving the City’s affordable housing program targets. The policy also requires that the Official Plan target of 25% affordable housing, be met on any City-owned property sold for residential development. Where viable, residential properties are disposed of without a condition requiring an affordable housing component, 25% of the proceeds from the sale are to be credited to a housing fund, to be used for the development of affordable housing elsewhere in the City. The subject property is zoned MD-S66 a downtown mixed-use development zone, and therefore the provision of affordable housing, and/or a financial contribution in lieu of affordable housing, will depend on the ultimate use for private sector component in a development on the site.

COMMENTS BY THE WARD COUNCILLOR(S)

On 20 May 2011, the City Manager provided a memo to the Members of Council regarding the status of the Arts Court Redevelopment Project and staff’s intention to recommend to Committee and Council, in July 2011, that the redevelopment of Arts Court be implemented with the OAG component being provided at the existing Arts Court location rather than at an alternate Lansdowne Park location. The Councillors for Ward 12 (Rideau-Vanier) and Ward 17 (Capital) were briefed by staff, on 20 May 2011 and 24 May 2011 respectively, regarding further details of the analysis for the site options and the proposed plan for implementing the preferred option.

LEGAL/RISK MANAGEMENT IMPLICATIONS

On 25 August 2010, Legal Services advised Council that the provincial funding contribution, originally designated for a concert hall and currently being held in a reserve account # 840115 with a balance of $6.71M, should not be used to fund another arts and cultural project without first consulting with the Province. There are no other legal/risk management impediments to the implementation of the recommendations contained in this Report.

CITY STRATEGIC PLAN

The redevelopment and expansion of the Arts Court including the provision of a new Ottawa Art Gallery are strategic initiatives that are identified in the City’s 20/20 Arts & Heritage Plan and, as such, were included in the previous Council’s Strategic Plan for 2007-2010.

While the Strategic Plan for 2011-2014 has yet to be finalized, the Arts Court Redevelopment Project including the OAG component remains as a strategic initiative. On 13 July 2011, Council will consider the Draft Term of Council Priorities Report, as tabled at the 7 June 2011, meeting of the Finance and Economic Development Committee together with subsequent input from the Standing Committees of Council and the Transit Commission, as a key element of establishing Council’s Strategic Plan for 2011-2014. In this regard, the Community and Protective Services Committee received public delegations and considered Annex “D” of the Draft Term of Council Priorities Report on 23 June 2011, and then approved a motion, with respect to the Healthy and Caring Communities Strategic Priority, recommending that Council:

1. Add HC4 to read as follows: Improve Arts and Heritage with the description: Support citizens in creating and enjoying the city’s vibrant arts and heritage, by providing innovative opportunities that engage and support the diversity of our population in reflecting and expressing our collective identity.

2. Amend HC2 to read as follows: Improve parks and recreation with the description: Provide accessible, inclusive and quality parks, recreation services and urban spaces that respond to demographic trends in population and activity.

3. Change the strategic initiative HC2 to HC4 and include two initiatives:

a) Arts and Heritage Renewal Plan: Arts and heritage development is required to ensure the continuous city-wide improvement of quality of life for all residents and visitors, as well as important economic and social benefits. Monitor the results of the Arts and Heritage Renewal Plan.

b) Arts Court Redevelopment Project, New OAG space at Arts Court-New Performance space at Arts Court (Note 21).”

TECHNICAL IMPLICATIONS

N/A

FINANCIAL IMPLICATIONS

The City has funds in the amount of $5.47M available in Capital Account # 903258 for funding the Arts Court Redevelopment Project. In addition, the provincial funding contribution, originally designated for a concert hall, is being held in a reserve account # 840115 with a current balance of $6.71M and, subject to the concurrence of the Province, these funds will also be made available for funding the Arts Court Redevelopment Project.

Approval of Recommendations 4 and 5, related to architectural and sub-consultant services for undertaking the preliminary design work described in this report, will result in costs totalling $1.5M which will be funded from the above referenced accounts. The remaining funding for the project will be subject to a further approval at the time that Council considers a report with respect to approving a Request for Proposal process based on the preliminary design for the project and an associated Class “B” cost estimate as described in this report.

SUPPORTING DOCUMENTATION

Document 1 - Arts Court - Location/Urban Context Plan

Document 2 - Arts Court Redevelopment - Project History

Document 3 - Arts Court Redevelopment - Concept Plan (Option for 2 Daly/60-70 Waller Site)

Document 4 - Arts Court Redevelopment - OAG Concept Plan

(Option for Lansdowne Park - Building K Site)

Document 5 - Arts Court - Site Options Analysis – Summary

Document 6 - Arts Court Opportunities - Downtown Ottawa Urban Design Strategy

Document 7- Arts Court Users - Facility Requirements

Document 8 - Arts Court Redevelopment - Financial Framework

Document 9 - Arts Court Redevelopment Project - Milestone Schedule

Document 10 - Proposal for Architectural Services - Preliminary Design Stage

Document 11 - Proposal for Theatre Design Services - Preliminary Design Stage

DISPOSITION

Upon approval of the recommendations of this report by Council, Real Estate Partnerships and Development (REPDO) in conjunction with the Cultural and Heritage Services Branch will initiate the implementation process for the redevelopment of Arts Court in the manner set out in the Discussion Section of this report.

Given the recommendations set out in this report and the 25 August 2010 Council approval to redirect the funds in account # 840115 to the Arts Court Redevelopment Project, upon Council approval of this report a letter signed by the Mayor will be sent to the Minister of Tourism and Culture seeking the Province’s support for the reallocation of the Province’s funding contribution and accrued interest.

DOCUMENT 1

ARTS COURT - LOCATION / URBAN CONTEXT PLAN

DOCUMENT 2

ARTS COURT REDEVELOPMENT - PROJECT HISTORY

In April 2003, the City adopted the Ottawa 20/20 Arts & Heritage Plan that identified improved facilities for the OAG and Arts Court presentation spaces as one of the high priority strategic projects required to provide greater access for Ottawa artists, audiences and community to a new and improved network of well-linked, adequately distributed and appropriately-supported venues for the local arts.

In 2004 Council approved the Downtown Ottawa Urban Design Strategy which established a Retail, Arts and Theatre Precinct for the area comprising the Rideau Centre, the Convention Centre, and the parcels south and east of the Rideau Centre and retail frontage along Rideau Street. The Strategy states: “To support the existing heritage offerings and reinforce the role of this precinct as an emerging cultural destination, the City should introduce a program of heritage theming to Nicholas and Daly Streets. These two streets form the heart of the Arts and Theatre area and it is important that they are reinvigorated, inviting and safe.”

In 2005, the City of Ottawa partnered with the Ottawa Arts Court Foundation (OACF) to complete a Pre-Feasibility Needs Assessment and Best Practice Analysis for an arts and creative cluster on the site of the ‘Cultural Precinct’ conducted by LORD Cultural Resources(LORD). A project Steering Committee, led by the City, comprised of representatives from the OACF, The Ottawa Art Gallery (OAG), Hostelling International, was formed in 2005 for the Arts Court Cultural Complex (ACCC) project. A December 2007 Building Program and Business Plan, prepared by LORD, proposed a Public-Private-Partnership (P3) approach with an estimated total cost of $67 million.

Based on the final estimates for construction and soft costs, staff recommended a rescoping of the project to bring the costs more in line with a potential funding framework of $40M. The ACCC project Steering Committee Chair led a series of facilitated rescoping sessions with the stakeholders from February to September 2008. Staff also engaged Barry Padolsky Associates Inc. Architects to review the facility options in the LORD Report; review hard and soft costs estimates; identify reduced scope scenarios within a $40 million budget; coordinate the task of costing the proposed scenarios; take into account Steering Committee rescoping sessions and present the findings to the City and the Steering Committee.

The Realty Initiatives and Development Branch, in cooperation with the Cultural and Heritage Services Branch, has been working towards creating an implementation plan for revitalizing Arts Court based on the options considered in 2008 by the Steering Committee for the Arts Court revitalization project.

In 2009, the Realty Initiatives and Development Branch, in cooperation with the Cultural and Heritage Services Branch, worked with Barry Padolsky Associates Inc. Architects to develop a functional building program and associated demonstration floor plans for various Arts Court options including an option based on the OAG component being relocated to an alternate site. On 7 May 2010, the Manager of Realty Initiatives and Development provided a briefing memo to the members of Council outlining the potential development options being reviewed for the Arts Court project.

On 28 June 2010, when approving the Lansdowne Partnership Plan (LPP), Council also carried a Motion 92/21 that provided a direction for the master plan and the integrated site plan for the LPP to include provision for a site for a new Ottawa Art Gallery in the event Council should approve implementing the OAG component of the Arts Court project at Lansdowne.

On 25 August 2010, Council considered a staff report (Ref. No. ACS2010-CMR-REP-0039) setting out various demonstration plan options for the redevelopment of Arts Court, prepared by Barry Padolsky Associates Inc., and approved a redevelopment implementation strategy for Arts Court as a two-phased project with a total estimated cost of $40.5M. Council also approved, subject to consultation with the Province, directing the $12M in City and provincial funding, originally designated for a concert hall, to the Arts Court Project.

Phase 1 of the strategy provided for the possible relocation of the Ottawa Art Gallery (OAG) to an alternate site from Arts Court and the concurrent construction of new presentation space(s) for the other Arts Court users, at total estimated cost of $25.1M, together with a private sector tower on the vacant portion of the Arts Court site at 60-70 Waller.

Upon completion of construction of a new OAG facility and relocation of its existing operations to the new location, Phase 2 of the implementation strategy would be initiated. Approximately 10,350 sq. ft. of newly vacated space would become available at Arts Court upon the relocation of the OAG. This space would be renovated to provide an enhanced and expanded Media Arts Hub for use by the other Arts Court tenants at a total estimated cost of $15.4M.

In response to Motion 92/21, a number of possible locations for the OAG were identified, and a detailed assessment of two locations at Lansdowne was undertaken. Staff, in consultation with the OAG and its architectural advocate, Kuwabara Payne McKenna Blumberg Architects (KPMB), considered the two strongest options. These were Building D, adjacent to the relocated Horticulture Building; and Building K, adjacent to the new south side stands at the foot of the Bank Street Bridge. A report on the outcome of that site analysis was presented to Council on 19 November 2010 and the preferred location for the OAG at Lansdowne from both the perspective of the OAG and in the context of the overall Lansdowne revitalization project was Building K.

At the 19 November 2010, meeting of the Committee of the Whole, Council approved the concept of the Building K location for the Ottawa Art Gallery (OAG) at Lansdowne Park subject to Council receiving a further report in 2011 regarding the implementation of the Arts Court project and approving the relocation of the Ottawa Art Gallery component to Lansdowne. Since that time further due diligence has been completed for the option to construct new OAG space at the Building K site at Lansdowne (Option “A”) relative to maintaining the OAG as Part of a renovated Arts Court complex on the 2 Daly/60-70 Waller Site ( Option “B”).

DOCUMENT 3

ARTS COURT REDEVELOPMENT - CONCEPT PLAN

(OPTION for 2 DALY/60-70 WALLER SITE)

DOCUMENT 4

ARTS COURT REDEVELOPMENT - OAG CONCEPT PLAN

(OPTION for LANSDOWNE PARK - BUILDING K SITE)

Building K Location - Lansdowne Park

Ground Floor Plan

Second & Third Floor Plans

Basement Level Plans

Building West Elevation

DOCUMENT 5

ARTS COURT - SITE OPTIONS ANALYSIS - SUMMARY of FINDINGS

Option A Considerations (OAG Component at Lansdowne Park)

High profile location along Driveway adjacent to Canal;
Gross Floor Area (GFA), OAG component larger by 3,000+ sq. ft. Than for Option “B”- lower building efficiency for independent space ($1.4M extra);
Additional work required to fit OAG with stadium / parking facilities ($4.2M extra cost);
Total cost of project $5.6M greater than for Option “B”;
Gallery access constrained during Lansdowne events;
OAG needs visitor drop-off and VIP parking access from Driveway to operate during Lansdowne stadium events National Capital Commission (NCC) currently opposed to access from Driveway for other than emergency reasons;
Location of residential tower above may need to change dependent on shadow studies potentially affecting layout of podium spaces and building efficiency for OAG;
Height of OAG podium limits residential floors above;
OAG located away from Arts and Theatre District of Downtown;
Timing for design, construction, funding tied to, and constrained by, overall Lansdowne project limiting opportunity to pursue other sources of funding before City commits to project;
Additional $13.5M in City debenture funding likely required to proceed with Option “A”; and
Additional annual operating cost of $1.95M ($0.9M OAG, $1.05M Arts Court) above current provision.

Option B Considerations

Convenient downtown location (across street from Rideau Centre) and while less prestigious than Lansdowne site still provides opportunity for a significant architectural statement;
OAG component smaller due to efficiency of shared space;
No additional work required to accommodate another major project;
Total cost $6.5M less than for Option A;
Access not regularly constrained by major events;
Easy pedestrian access to Waller, Nicholas and Daly Ave with easy vehicular access from Daly Ave;
Tower location will not be affected by shadow requirements;
Height of podium limits residential floors above (NCC view planes limit overall building height);
All Arts Court components remain in Retail, Arts and Theatre District of Downtown;
Timing for design, construction and funding not tied to, or constrained by, another major project allowing an opportunity to pursue other sources of funding (e.g. Canada Cultural Spaces Fund) before committing to project;
Potential to limit City net cost to $18.5M ($12.1 M re-allocated from Concert Hall project, $4.5M from property rights, and $2.3M lifecycle renewal) without need for further debenture funding if OAG & OACF provide funding for furniture, fixtures and equipment (FF&E) and Cultural Spaces Canada provides $7M grant; and
Additional operating cost of $1.55M ($0.5M OAG, $1.05M Arts Court) above current provision.

DOCUMENT 6

ARTS COURT OPPORTUNITIES

DOWNTOWN OTTAWA URBAN DESIGN STRATEGY

1 Light Rail Transit (LRT) access at Rideau Centre / Rideau Centre Station

2 Rideau Centre expansion on former Ogilvy site

3 Improved access at Rideau Centre

4 Improved pedestrian connectivity - Nicholas to Waller

5 University of Ottawa (UO) black box theatre at Arts Court

6 Potential for joint cultural and public parking facility initiatives with UO

7 Potential for improved pedestrian spaces and intersection

DOCUMENT 7

ARTS COURT USERS - FACILITY REQUIREMENTS

A. Ottawa Art Gallery (OAG)

The site analysis undertaken by KPMB architects in 2010, on behalf of the OAG, set out a description of the OAG Space Requirements as follows:

“The OAG program needs and space requirements were determined by assessing two reports prepared by LORD Cultural Resources - the 2004 feasibility study ‘Connecting Artists and Community’ for a new single use facility and the 2007 report ‘Building Program and Business Plan’ for a shared use facility. A net total of approximately 30,000sf (+/- 2800sm) is required to meet the existing and projected needs of the gallery.”

The OAG facility requirements, as indicated by the OAG after the KPMB 2010 analysis, are as follows:

Space	Existing NSF	Required NSF
Kiosk/ lobby	90	1,000
Art Rental/ Gallery Shop	770	1,500
Permanent Cont. exhibition	N/A	1,800
Changing Exhibition Spaces	2,005	3,500
Project Gallery	N/A	400
Media Gallery	N/A	600
Firestone exhibition	1,625	3,600
Collection storage (loading dock)	4,280	9,000
Reception/ Kitchen	N/A	1,600
Studio /Multipurpose	N/A	3,000
Administration (meeting/ kitchen)	1,580	3,400
Café Total	N/A 10,350	1,600 31,000

The Concept Plan, as set out in Document 2, provides for a gross floor area of 42,109 sq. ft. for the OAG which based on the conceptual design and subject to further design development, would appear to allow for sufficient building efficiency to accommodate the 30,000 net sq. ft. requirement of the OAG.

B. Presentation Spaces and Media Arts Centres

A need has been identified by Arts Court users for the provision of two new shared presentation spaces and the expansion of the four media arts centres as follows:

· A 350-seat flexible presentation space;

· A 120-150 seat multi-purpose screening room; and

· Improved and expanded spaces for 4 media arts centres (Saw Video, Art Engine, Saw Gallery/Club Saw, Independent Filmmakers Cooperative of Ottawa) as set out in the table below:

	Arts Court - Existing and Proposed Space Requirements (June 2011) Media Arts Centres

Tenant	Space	Existing (sq.ft.)	Proposed (sq.ft.)	Net increase in space (sq.ft.)
SAW Video	media art gallery		750
	workshop space		600
	digital editing suites		235
	audio suite		200
	office/reception area		600
	equipment depot		270
	staff offices		445
	multi-use production studio (18' ceiling) (1200-1300 sq.ft.)		1,200
	temp controlled storage		200
	storage		150
sub-total SAW Video		2,323	4,650	2,327
ArtEngine	office		550
	fab lab clean		800
	workshop - dirty space		500
	storage (100-150 sq.ft.)		100
sub-total ArtEngine		522	1,950	1,428
Shared SAW Video & ArtEngine	hub space		500
	media lab		250
sub-total shared		0	750	750
TOTAL SAW Video & ArtEngine		2,845	7,350	4,505
IFCO	main space	2,233	2,233
	storage		300
	temp controlled storage		200
TOTAL IFCO		2,233	2,733	500
SAW Gallery	gallery	1,177	3,000
	lobby	151	300
	coat check	0	50
	offices	326	650
	storage room for art and exhibition equipment	195	400
	storage room for archives	0	350
	woodworking workshop and preparatory work room	0	400
sub-total SAW Gallery		1,848	5,150	3,302
Club SAW	Club SAW	1,035	3,400	2,365
TOTAL SAW Gallery & Club SAW		2,883	8,550	5,667
Total Media Arts Centres Req’ts		7,961	18,633	10,672

The Concept Plan, as set out in Document 2, provides for a gross floor area of approximately 14,800 sq. ft. for the 350 seat theatre and adjacent lobby areas, as shown on Document 2, and a test fit has shown that the theatre requirements can be accommodated in that space.

When the OAG occupies new space at 60-70 Waller, 10,350 sq, ft. of space will become available to accommodate the needs of the Media Arts Centres. In addition, there is approximately 2,500 sq. ft. of underutilized space that can be made available to accommodate the screening room requirement.

DOCUMENT 8

ARTS COURT REDEVELOPMENT - FINANCIAL FRAMEWORK
(ESTIMATED COSTS & PROPOSED FUNDING)

Costs - Recent Comparable City Projects

	Archives/Library Tech Services (92,000 sq. ft.)		Centrepointe Theatre Expansion (29,870 sq. ft.)
	Cost	Cost/sq. ft.	Cost	Cost/sq. ft.
Contract	$27.5M	$298.91	$9.8M	$328.08
Other	$7.6M	$82.61	$1.6M	$53.58
FF&E	$3.5M	$38.04	$1.2M	$40.17
TOTAL	$38.6M	$419.56	$12.6M	$421.83

B. Arts Court Estimate - Projected Unit Costs Based on Comparables

Contract $ 345/sq. ft.

Other $ 70/sq. ft.

FF&E $ 45/sq. ft.

Total $ 460/sq. ft.

C. Arts Court - Estimated Project Costs

SPACE	AREA (sq. ft.)	COST ESTIMATE
Ottawa Art Gallery	42,109 sq. ft.	$19.37 million
Arts Court presentation spaces (350-seat flexible presentation space - 9978 sq. ft.; 120-seat screening room – 2000 sq. ft.)	11,978 sq. ft.	$5.51 million
University of Ottawa 120-seat black box theatre	9,586 sq. ft.	$4.41 million
Agora/Foyer (cost-shared with UO)	10,087 sq. f t.	$4.64 million
Common services (cost-shared with UO)	4,814 sq. ft.	$2.21 million
TOTAL	76,574 sq. ft.	$36.14 million

D. Proposed Funding Sources

University of Ottawa - $ 6.0M (theatre, shared costs foyer/land/services)

City/Province - $12.14M (reallocation of concert hall funding)

Property Rights Sale - $ 3.5M (private sector tower)

Cultural Spaces Grant - $ 9.0M (Canada Cultural Spaces Fund)

Fund Raising Initiatives- $ 3.2M (Arts Court users covering estimated FF&E costs)

Lifecycle Funding - $ 2.3M (coordinate lifecycle program)

Total $36.14M

DOCUMENT 9

ARTS COURT REDEVELOPMENT PROJECT - MILESTONE SCHEDULE

July 13, 2011 - Council consideration and approval of Arts Court implementation report

August 1, 2011 - Engage consulting team and initiate design development (preliminary design) for a design-build project delivery process

- Initiate preparation of Cultural Spaces grant application

- Commence development of design-build RFP process and criteria

October 1, 2011 - Finalize and make Cultural Spaces grant application

March 1, 2012 - Complete preliminary design & specifications and update project cost estimates

- Complete development of design-build RFP process and criteria

April 2012 - Council consideration and approval of RFP process and criteria based on preliminary design & specifications and updated project cost estimates (subject to funding commitments being received before issuing RFP)

May 2012 - Confirm third party funding (Canada Cultural Spaces, UO contribution, OAG & OACF fund raising commitments)

May -Sept. 2012 - Implement RFP process and identify preferred proponent

October 2012 - Council consideration and approval of RFP award report

Oct. 2012 - Jan. 2013 - Prepare and execute project agreements with successful proponent

Feb. 2013 to Jun. 2013 - Apply and obtain site plan and building permit approvals

July 2013 - Commence construction

October 2014 - Complete construction / occupy Arts Court

DOCUMENT 10

PROPOSAL FOR ARCHITECTURAL SERVICES - PRELIMINARY DESIGN STAGE

Arts Court Redevelopment

Architectural Services Proposal

June 21, 2011

City of Ottawa

110 Laurier Avenue West

Ottawa, Ontario

K1P 1J1

Attention: Mr. Dave Donaldson

Consultant, Realty Initiatives and Development

City Manager’s Office

Dear Dave:

RE: ARTS COURT REDEVELOPMENT

ARCHITECTURAL SERVICES PROPOSAL

As requested, we are pleased to submit this proposal to provide Preliminary Design architectural services for the Arts Court Redevelopment.

We understand that the Preliminary Design package will form a key part of the City of Ottawa Request For Proposals (RFP) which will be issued to procure a Design/Build/Develop private sector proponent for the Arts Court Redevelopment.

We are thrilled to have this opportunity to contribute to the transformation of Ottawa’s Arts Court complex. The proposed Arts Court Redevelopment will serve as an exciting and inviting showcase for Ottawa’s visual, performance, media, and literary arts achievements and a demonstration of architectural excellence. The proposed Arts Court Redevelopment, by incorporating private sector mixed-use development, will pro-actively implement the urban and economic objectives of the City’s Official Plan and Downtown Urban Design Strategy.

Respectfully submitted,

Barry Padolsky Mitchell Hall

Partner-in-Charge Principal-in-Charge

Barry Padolsky Associates Inc., Kuwabara Payne McKenna Blumberg

Architects Architects

ARTS COURT REDEVELOPMENT: ARCHITECTURAL SERVICES PROPOSAL JUNE 21, 2011

TABLE OF CONTENTS

LETTER OF TRANSMITTAL

A. UNDERSTANDING THE PROJECT ..........................................................................................

1. Background

2. Project Objectives

3. Arts Court Demonstration Plans

4. OAG Demonstration Plans

5. Project Budget

6. Design/Build/Develop Procurement Strategy

7. Schedule

B. ARCHITECTURAL SERVICES ………………………………………………………….………………

1. General Intent and Scope of Architectural Services

2. Engagement of Subconsultants and Specialists

3. Functional Program Analysis

4. Existing Site Conditions and Context Analysis

5. Zoning Analysis

6. Schedule7. Conceptual Design Option(s)

8. Stakeholder Consultations

9. Class ‘D’ Cost Estimates (Options)

10. Preferred Conceptual Design Option

11. Schematic Design Documents

12. Preconsultation with City of Ottawa (Planning Approvals)

13. Class ‘C’ Cost Estimate

14. Design Development Documents

15. Community and Stakeholder Consultations

16. Class ‘B’ Cost Estimate

17. Heritage, Design Review, and Site Plan Control Submission

18. Design/Build/Develop Selection Process

C. ARCHITECTURAL TEAM ………………………………………………………………………………

1. The BPA/KPMB Joint-Venture Architectural Team

2. Experience in Working Together

3. Relevant Project Experience

4. Key Personnel

5. Awards, Innovation, and Added Value

6. Vision Statement

7. Project Office

D. ARCHITECTURAL FEES ………………………………………………………………………………

1. Fee For Basic Services

2. Hourly Rates for Fee Calculation

3. Fee For Subconsultant Services

4. Client Architect Agreement

E. APPENDICES

Resumes of Key Personnel

ARTS COURT REDEVELOPMENT: ARCHITECTURAL SERVICES PROPOSAL JUNE 21, 2011

A. UNDERSTANDING THE PROJECT

1) BACKGROUND

The Ottawa Arts Court Precinct, bounded by Nicholas, Daly, Waller, and the Mackenzie King Bridge, contains a cluster of significant heritage buildings constructed at the end of the 19th century to serve Carleton County’s judicial and correctional needs.

This dignified group of buildings includes the Carleton County Courthouse (1870-1891), the Carleton County Gaol (1860-1865), the Carleton County Registry Office (1871), the City Registry Office (1873) on the west side of Nicholas Street, and the Court House Annex (1950-1963). The former police station at 60 Waller Street, constructed in 1957, was demolished in 1994.

The City of Ottawa acquired the property and established Arts Court as a municipal arts centre in 1988. Arts Court is currently home to 25 well-known visual, performing, and media arts groups.

In 2006, the City of Ottawa undertook a study, led by Lord Cultural Resources to examine the needs of the arts community and create a vision and business case for the Arts Court Redevelopment.

The Lord Report, tabled in December 2007 triggered a process of further consultations leading to the current proposal for the Arts Court Redevelopment centered on the vacant land formerly occupied by Ottawa’s police station at 60 Waller Street.

2) PROJECT OBJECTIVES

The objectives of the Arts Court Redevelopment flow from the OACF Strategic Plan (2002), the City’s Arts and Heritage Plan (2003), and the Downtown Urban Design Strategy (2004). The specific project objectives include the creation of a new Ottawa Art Gallery, a new 350 seat flexible performance space, a 120 seat Black Box Theatre for the University of Ottawa, and re-purposing existing space at Arts Court to create an enhanced new media hub for Saw Gallery, Club Saw, Saw Video, IFCO and Art Engine, including a 150-seat screening space. The objectives include developing the air rights above the cultural complex and underground parking with the participation of a private sector developer to assist in the financing of the cultural complex and contribute to the City’s Office Plan intensification policy. The objectives also include creating a pedestrian network through the block linking Arts Court to the University of Ottawa, the proposed LRT Rideau Station (through the Rideau Centre) and enhancing the aesthetic quality of the adjacent streets, as envisioned by the Downtown Urban Design Strategy.

3) ARTS COURT DEMONSTRATION PLANS

In 2009, Barry Padolsky Associates Inc. Architects were retained to work with the City and the Arts Court stakeholders to develop a series of demonstration plans to examine the feasibility of accommodating the updated cultural facility needs and private sector development on the site.

Demonstration Plan #6 (a series of bubble diagrams – not an architectural design) was prepared to illustrate the theoretical fit of the updated functional program and space requirements of the cultural facilities (including the Ottawa Art Gallery and the University of Ottawa Black Box Theatre) along with a private sector tower and underground parking development on the vacant portion of the Arts Court site.

4) OAG DEMONSTRATION PLANS

Since the fall of 2008, KPMB Architects has worked with the OAG to study design options for various sites within Ottawa including the Arts Court and Lansdowne Park. In the summer of 2010 KPMB was retained by the City of Ottawa and the OAG to provide a detailed analysis of 2 sites within the Lansdowne Park Redevelopment. The recommended site (K) integrated below grade parking for the development as well as an associated residential tower not unlike the current proposal for the Arts Court redevelopment. KPMB is very familiar with the OAG program and its’ associated design requirements and has a clear understanding of the benefits and synergies associated with a co-development project.

5) PROJECT BUDGET

The City of Ottawa Cultural Services and Real Estate Partnerships and Development Office (REPDO) has developed a project budget of $32.7M for the cultural components identified in Demonstration Plan #6. It is understood that one of the first tasks in the consulting Architect’s services will be to estimate the cost of conceptual architectural options for the cultural components against the approved construction component of the project budget.

6) DESIGN/BUILD/DEVELOP PROCUREMENT STRATEGY

It is understood that the City intends to issue a Request for Proposals (RFP) to select a private sector proponent that would Design/Build/Develop the Arts Court Redevelopment. In order to exercise clear control over the design and quality of the cultural components and the overall architectural design of the project, the City intends to be prescriptive in its requirements by including a Preliminary Design package, and a Project Specific Output Specification (PSOS) into the RFP. This Preliminary Design/PSOS package would be prepared by the City’s architectural consulting team under the City’s direction.

The RFP would result in the selection of a private sector proponent that would Design/Build the cultural facilities, and develop/finance the private sector tower and underground parking.

7) SCHEDULE

It is understood that, upon approval by Ottawa City Council to proceed with the project, City staff intend to proceed expeditiously with the Design/Build/Develop request for a proposal call based on the preliminary design documents prepared by the Architect. It is understood that, if feasible, the Arts Court development would be ready for occupancy by Q4 of 2014.

It is understood that one of the Architect’s first tasks will be to prepare a realistic design and construction schedule to demonstrate the feasibility of achieving the target occupancy date.

B. ARCHITECTURAL SERVICES

1) GENERAL INTENT AND SCOPE OF ARCHITECTURAL SERVICES

By appointing an architectural team for the preliminary design phase of the Arts Court Redevelopment prior to the Design/Build/Develop proposal call, the City of Ottawa intends to exercise control over the essential development concept, and ensure that the terms of the RFP clearly define the City’s program, budget, facility, and urban design expectations for the private sector proponents. The scope of the Architect’s services in this proposal is designed to implement the City’s objectives.

2) ENGAGEMENT OF SUBCONSULTANTS AND SPECIALISTS

The City of Ottawa, with the assistance of the Architect, will engage the services of the necessary subconsultants and specialists required for the preliminary design assignment. The Architect will co-ordinate the subconsultants and specialists in the delivery of the preliminary design package.

The following subconsultants and specialists will be required: structural engineer; mechanical engineer; electrical engineer; civil engineer; environmental consultant; geotechnical engineer; Ontario land surveyor; cost consultant; theatre consultant; acoustical consultant; code consultant; transportation consultant; and planning consultant.

3) FUNCTIONAL PROGRAM ANALYSIS

The Architect will review, summarize, and analyze the functional program requirements of each of the cultural stakeholders that will be accommodated in the Arts Court Redevelopment.

The Architect will participate with the City in identifying potential private sector developers and analyze the functional program requirements and impact of the private sector components (tower and underground parking) to be integrated into the Arts Court Redevelopment.

4) EXISTING SITE CONDITIONS AND CONTEXT ANALYSIS

The Architect will review all available as-found drawings, and building condition reports relating to the existing Arts Court Complex, as required to ensure the integration of the new construction and effective re-purposing of the existing facilities. As-found CAD drawings will be prepared if unavailable.

The Architect will analyze the urban context, including the Nicholas Jail, the adjacent street network, adjacent land uses/future developments to identify opportunities to implement the City’s Downtown Urban Design strategy for the retail, arts, and theatre district.

5) ZONING ANALYSIS

The Architect will carry out an analysis of the City of Ottawa zoning bylaws to identify the zoning requirements and constraints for the Arts Court Redevelopment. The property is included in the mixed use Downtown zone (MD S66). A zoning amendment is likely to be required as part of the planning approval process.

6) SCHEDULE

The Architect will prepare a design and implementation schedule reflecting the anticipated duration of the design process, stakeholder consultation and review process, the City of Ottawa planning review process, the RFP process, and preliminary construction schedule. The schedule will be updated as required.

7) CONCEPTUAL DESIGN OPTION(S)

The Architect, with input from subconsultants and specialists, will prepare three (3) conceptual design options for the Arts Court Redevelopment. The conceptual options will be presented as line diagrams. The diagrams will illustrate distinct development alternatives to achieve the Arts Court cultural facility objectives and a viable private sector development. A description of each conceptual option and set of evaluation criteria will be tabled to assist in the evaluation of options.

8) STAKEHOLDER CONSULTATIONS

The Architect will participate in all stakeholder consultations to be coordinated by the City of Ottawa. The consultation process will be confirmed by the City of Ottawa and is assumed to include meetings with individual stakeholders, as well as collective meetings, at various key milestones in the design process.

9) CLASS ‘D’ COST ESTIMATES

The Architect will convey the conceptual design diagrams and a written project scope for the three conceptual options to the cost consultant. The Architect will coordinate the services of the cost consultant and be responsible for assisting in the presentation of the Class ‘D’ estimates.

10) PREFERRED CONCEPTUAL DESIGN OPTION

Based on the evaluation criteria, input from stakeholders and City staff, the Architect will recommend a preferred conceptual design option that best meets the projects objectives, capital budget, and schedule.

11) SCHEMATIC DESIGN DOCUMENTS

Upon the approval of a preferred conceptual design option, the Architect, with input from subconsultants and specialists, will prepare schematic design documents illustrating the functional design and architectural character of the preferred conceptual design option. The schematic design documents will also include 3D CAD renderings of the proposed architecture in its urban context and the character of the principal interior public and presentation spaces.

The schematic design documents will be suitable for preparing a Class ‘C’ cost estimate, stakeholder visualization of the design, and pre-consultation with the City of Ottawa Urban Design Review Panel, planning staff (Rezoning and Site Plan Control), heritage staff, and the City’s Ottawa Built Heritage Advisory Committee (OBHAC).

12) PRECONSULTATION WITH THE CITY OF OTTAWA (PLANNING APPROVALS)

The Architect will make pre-consultation presentations to the City of Ottawa Built Heritage Advisory Committee, Urban Design Review Panel, City staff (Rezoning and Site Plan Control), and stakeholders identified by the City.

The Architect will obtain advice through this pre-consultation process and make appropriate amendments to the design to reflect the design input. The Architect will submit a rezoning application or Committee of Adjustment application as required.

13) CLASS ‘C’ COST ESTIMATE

The Architect will convey the schematic design documents package (including the documents of subconsultants and specialists) to the cost consultant. The Architect will co-ordinate and assist in the presentation of the Class ‘C’ cost estimate. The Architect will also include potential value management alternatives that may be needed to modify the project scope to conform to the approved budget.

14) DESIGN DEVELOPMENT DOCUMENTS/PSOS

Based on the approved schematic design documents and approved budget, the Architect will prepare design development documents appropriate for obtaining a heritage permit approval by City Council, Design Panel approval, Site Plan Control approval, and a Class ‘B’ construction cost estimate.

The Design Development Documents will include a PSOS (Project Specific Output Specification) for the project development and will form a significant component of the Design / Build / Develop RFP to be issued by the City of Ottawa.

15) CLASS ‘B’ COST ESTIMATE

The Architect will provide the design development documents package (including the documents of subconsultants and specialists) to the cost consultant. The Architect will co-ordinate and assist in the presentation of the Class ‘B’ estimate. The Architect will also include potential value management alternatives that may be needed to modify the project scope to conform to the approved budget.

16) COMMUNITY AND STAKEHOLDER CONSULTATIONS

The Architect will make all required presentations to community groups, other stakeholder groups, and advisory committees as part of the City of Ottawa public consultation process for the Rezoning, Site Plan Control and Heritage Approval process.

17) HERITAGE, DESIGN REVIEW, AND SITE PLAN CONTROL SUBMISSION

The Architect will submit the design development documents, including all engineering and planning studies, a cultural heritage impact statement, and all documentation required for Heritage Review, Design Panel Review, and Site Plan Control approval. The Architect will make the required presentations to the Ottawa Built Heritage Advisory Committee, Design Review Panel, Ottawa Planning Committee, and other City advisory committees, as required by the City of Ottawa for formal approvals.

18) DESIGN/BUILD/DEVELOP SELECTION PROCESS

The Architect will assist the City of Ottawa in drafting the terms of reference and selection criteria for the Request for Proposals to be issued by the City to procure a Design/Build/Develop proponent for the Arts Court Development. The Architect will also advise the City, as requested, during the RFP process leading to the selection of the Design/Build/Develop proponent.

C. ARCHITECTURAL TEAM

1) THE BPA/KPMB JOINT-VENTURE ARCHITECTURAL TEAM

Barry Padolsky Associates Inc. Architects (Ottawa) and Kuwabara Payne McKenna BlumbergArchitects (Toronto) have formed a joint venture to provide architectural services to theCity of Ottawa for the preliminary design phase of the Arts Court Redevelopment. Weunderstand that the City of Ottawa will incorporate the preliminary design package into theRFP for the private sector to design, build, and develop the Arts Court Redevelopment Project.

VICTORIA MEMORIAL BUILDING REHABILITATION (CANADIAN MUSEUM OF NATURE) PKG J.V. Architects

2) EXPERIENCING WORKING TOGETHER

BPA and KPMB have been working together in joint ventures and collaborating since 2001. Our most notable project was the Victoria Memorial Museum Rehabilitation project (Canadian Museum of Nature). This project, with a final construction cost value of $146 million, was designed and implemented in 2001-2010. (Padolsky, Kuwabara, Gagnon J.V. Architects)

The Padolsky, Kuwabara, Gagnon J.V. Architect team was also retained by the University of Ottawa as architects to prepare plans for the Arts Heritage Precinct Project in 2010. (Design Phase completed). This project, just east of Arts Court, was conceived as a joint facility for the University of Ottawa’s visual arts department, theatre department, and history department.

KPMB and BPA, together with Greenberg Associates and Phillips Farevaag Smallenburg, were also retained by the Canada Lands Company in 2007 and worked together to prepare a Community Design Plan for the former CFB Rockcliffe (project delayed by the Algonquin aboriginal land claim – now resolved). KPMB with BPA as heritage consultant, have been retained by the Aga Khan Foundation to lead a multi-disciplinary team for the redevelopment of the former War Museum on Sussex Drive in Ottawa as the Global Centre for Pluralism. Phase 1 of the services will commence in Summer 2011

VICTORIA MEMORIAL BUILDING REHABILITATION (CANADIAN MUSEUM OF NATURE) PKG JV. Architects

3) RELEVANT PROJECT EXPERIENCE

Victoria Memorial Museum Rehabilitation (Canadian Museum of Nature)

Team: Barry Padolsky Associates Inc. Architects, Kuwabara Payne McKenna Blumberg Architects and Gagnon, Letellier, Cyr, Ricard, Mathieu Architectes. Architects in Joint Venture

This project was an “extreme makeover” of Canada’s first national museum (1905-1910). The revitalization project showcases the original heritage building, using contemporary architecture to generate a dialogue between the past and the present to suit the CMN’s functional program and renewal vision. The major interventions included: reconfiguring the building to enhance the visitor experience; creating seven signature galleries that are climate controlled and flexible; asbestos removal; mechanical and electrical system replacement; seismic reinforcement; a major new addition to create “back of house”

space; public events spaces; exterior stonework and window restoration; site development; and the construction (in structural glass) of the “Queens’ Lantern” as an icon of the renewal. The construction was undertaken in 5 phases (2004-2010) to permit the CMN to remain continuously open to the public. The project was delivered by construction management (PCL Constructors). Barry Padolsky was the consulting team’s project manager.

The consultant’s services during the pre-design, design, and construction documents stages were delivered on schedule. The new south addition and renovated west block were opened on schedule (October 2006). The project was substantially complete by December, 2009 with the official opening held on May 22, 2010. The initial budget of $93M proved inadequate to cope with some significant issues: the unforeseen structural damage from the original building settlement (the building is still “sinking”);

sub-contractor premiums on fixed price tenders to hedge against escalation over 5 years; and the worldwide escalation of the steel prices during the tendering of seismic steel. The final construction cost was $146 million.

Arts Court Redevelopment (Feasibility Studies and Demonstration Plans)

Team: Barry Padolsky Associates Inc. Architects – Barry Padolsky (Partner-in-charge)

Barry Padolsky Associates Inc. Architects provided architectural consulting services to the City of Ottawa from 2007 to 2011 on a series of initiatives aimed at defining the program needs for Arts Court and exploring conceptual development options to demonstrate the spatial feasibility and cost of each option.

2007 Arts Court Cultural Complex Report Building Program and Business Plan. Lord Cultural Resources, in collaboration with Barry Padolsky Associates Inc. Architects, Artscape, Cityscape Development Corp.,

Hanscomb Limited, and Novita Interpares Limited. Demonstration Plans #1 and #2.

2008-2009 Scope reductions, program revisions, and costing. Demonstration Plans #3 and #4

2009-2011 Program refinements and costing Demonstration Plans #5 and #6 (with and without Ottawa Art Gallery).

Ottawa Art Gallery Demonstration Plans

Team: Kuwabara Payne McKenna Blumberg Architects

Mitchell Hall (Design Principal)

Since 2008, KPMB has worked with the Ottawa Art Gallery (OAG) to study design options for various sites within the City of Ottawa. Initially, KPMB prepared a design concept on the Arts Court site. The concept creates a signature building that identifies the OAG within its urban context. The building is sheathed in a translucent envelope and is punctuated with clear viewing opportunities where program activities / event spaces are located adjacent to the exterior. This glazing strategy promotes transparency from ‘inside out’, and from ‘outside in’ to encourage a sense of accessibility, and to project the activities happening inside the gallery to the surrounding community. Exhibition spaces are located deep within the envelope to control natural light to gallery spaces.

The scheme prominently locates the Firestone Collection of Canadian Art adjacent the entrance. Comprised of significant works by Canadian artists from 1900-1980, the donation also includes the original staircase from the Firestone residence, which is incorporated into the schemes entrance and marks the cornerstone of the collection.

In 2010 KPMB worked with the OAG on a Site Selection Study to assess two sites withinthe City’s evolving Lansdowne Park Redevelopment Plan. Working closely with the Gallery, the assessment prioritized identity, program ‘fit’, views and visibility, access, parking, compatibility with zoning and proposed adjacent building and open space uses.

The exercises to date have sought to meet the OAG’s program requirements, including galleries and educational spaces, while also maximizing opportunities to design an architecturally distinctive building that goes beyond meeting functional needs and projects an iconic image and identity for the institution.

TIFF Bell Lightbox and Residential Tower

Team: Kuwabara Payne McKenna Blumberg Architects

The Bell Lightbox, the new home for TIFF, is a new paradigm that creates a total experience for film: screenings, socializing, research, work and study. It challenges the template of consumption-focused multi-theatre complexes. It combines a five-storey podium, which contains the atrium, exhibition gallery, five cinemas and TIFF offices, and a 42-storey residential point tower into a coherent composition while allowing each its own identity.

The Bell Lightbox program is organized around two stacked atriums. The lower three floors comprise a series of public spaces set within a super loft concrete structure. The upper floors contain work space for 200 staff and volunteers. Choreography through the city of film is an extended experience; visitors are both spectators and actors, appearing and disappearing behind clear and translucent glass guards.

The Bell Lightbox is designed to accommodate year-round programming well beyond the 10-day Toronto International Film Festival which ignites the whole city in September. The highly successful marketing of the condominiums took advantage of the TIFF brand.

Bridgepoint Health, Toronto

Team: Stantec Architecture / Kuwabara Payne McKenna Blumberg Architects in joint venture

Mitchell Hall (Design Architect, KPMB Project Manager)

The Bridgpoint Health project is a successful example of working within the Design Build / Planning Design Compliance (PDC) process. In 2008, the joint venture of Stantec/KPMB completed the Project Specific Output Specifications (PSOS) as a Design Exemplar procurement model. This project, like the Arts Court project, involved the redevelopment of a significant urban site with an infrastructure of institutional and community-related functions. The total built program of approximately 600,000 s.f. includes the integration the historic Don Jail into an overall master plan for the site. Stantec/KPMB advanced the PSOS to a ‘Design Exemplar’ level which required 75% contract documentation for site works and 30% documentation for building envelope in order to achieve Site Plan Approval. It also was key to ensuring the seamless integration of all issues related to site, project goals, budget and requirements of various authorities having jurisdiction (MOHLTC, City of Toronto, Ontario Heritage Trust, Heritage Preservation Services etc.).

Like the Arts Court, Bridgepoint required the input of a range of stakeholders, user and community groups. The team also worked continuously and successfully with the Board, the Foundation, project leaders, stakeholders, project managers representing Infrastructure Ontario, the consultant team, the local City Councilors and the community to develop an integrated vision. The team also worked with the

Foundation to assist with fundraising. Architecturally, the concept is relevant as an example of how the additional of a vertical tower can achieve an integrated and connected environment that promotes interaction and community.

Young Centre for the Performing Arts, George Brown College & Soulpepper Theatre, Toronto

Team: Kuwabara Payne McKenna Blumberg Architects – Thomas Payne (partner-incharge)

The Young Centre is a new facility for theatre performance and learning located within Toronto’s heritage Distillery District. Representing a unique partnership of the George Brown College School of Theatre Arts and Soulpepper Theatre Company, the project shares similar goals to the Arts Court Redevelopment project. The project consolidates and improves their performance, rehearsal, teaching and administrative facilities within a vibrant, collaborative space.

The central lobby space is the main gathering and orientation space, and includes a café, box office, theatre and bookstore. Unlike conventional theatre lobbies, which are only open for limited periods during performance hours, this lobby is open from early morning to late night, weekdays and weekends. The public is welcome to come in, sit by the fireplace or at one of the cafe bar tables, or browse around the public spaces and bookshop. There are four formal performance venues including a 400-seat flexible courtyard theatre, a 220 seat flexible format theatre, a 90-seat ‘cabaret’ theatre space and a 125-seat theatre.

Built within two former tankhouses, new architecture bridges the heritage structures. Additional architectural interventions were strategically deployed for maximum impact within an economy of means.

Throughout the development of the design, KPMB was in constant dialogue with Cityscape Holdings regarding the development of the entire historic site. Since opening in January 2006, the Young Centre has dramatically raised the Distillery District’s profile as a centre for artistic life and significantly contributed to the growing vitality of the District.

Initial Budget: $10 million; Actual Cost: $10 million; Estimated Completion: September, 2005; Actual Completion: September, 2005 (Phase I), January, 2006 (Phase II).

Canada’s National Ballet School, Project Grand Jeté: Stage 1 - Jarvis Street Campus,

Toronto

Team: Kuwabara Payne McKenna Blumberg Architects and Goldsmith Borgal & Company Ltd., Architects, architects in joint venture

Mitchell Hall (design architect / project associate)

Located in downtown Toronto on a constrained urban site the National Ballet School (NBS) is one component of a larger mixed-use residential/institutional development. A complex set of negotiations between the City of Toronto, the Canadian Broadcasting Corporation (the site’s former owners), Canada’s National Ballet School and Context Development led to the construction of a school, prioritized restoration of existing heritage properties, allowed for the development of two residential towers and re-used

vacant commercial land.

The NBS project weaves together new and heritage buildings, with new construction comprising the Celia Franca Training Centre, a vertical campus of three transparent, elevated structures organized into an asymmetrical composition around an existing heritage building. The fully glazed east façade of the North Tower offers elevated views into the studios from the street; floor to ceiling glazing in the studios, in turn, allows the dancers to acquire the city as both a backdrop to their training. The space between the heritage Northfield House and the Franca Centre is enclosed to create the Town Square, the heart of the school and a multi-purpose space for casual and formal gatherings.

A significant accomplishment of the overall development has been its role as a catalyst for neighbourhood revitalization of a historic area of Toronto that has experience long term economic decline. Initial Budget: $53 million; Actual Cost: $75 million; Estimated Completion: April 2005; Actual Completion: December 2005

Visual Arts Building, Concordia University, Montreal

Team: Kuwabara Payne McKenna Blumberg Architects/Fichten Soiferman et AssociésArchitectes. Architects in Joint Venture

The Visual Arts Building at Concordia is one component of Montreal’s Le QuartierConcordia – a new complex of three buildings housing the engineering, visual arts, and business faculties. The Visual Arts Building establishes its own identity within a larger community of related architectural forms. The eastern façade incorporates an integrated, curtain wall art piece by Nicholas Baier and Cabinet Braun Braën. Within the Visual Arts Building, the program fosters synergies among various departments, as well as the potential for cross fertilization of ideas with the adjoining Faculty of Engineering. The program includes a new multi-institutional think tank and research centre, a large terrace intended for exhibition openings and special media events, and a fully flexible, state-of-the-art Black Box theatre with broadcast capabilities for performances, screenings, interactive television, and test installations. Initial Budget: $134 million; Actual Cost: $134 million; Estimated Completion: Spring 2005; Actual Completion: September 2005.

Other Cultural facility projects

Team: Kuwabara Payne McKenna Blumberg Architects

Remai Art Gallery of Saskatchewan (2014)

Music and Theatre Arts in Walker, Massachusetts Institute of Technology (2013)

Orchestra Hall Minnesota, Minneapolis (2013)

The Power Plant Gallery, Toronto (2011)

Canadian Museum of Nature, Ottawa (2010)

TIFF Bell Lightbox, Toronto International Film Festival (2010)

TELUS Centre for Performance and Learning, The Royal Conservatory, Toronto (2009)

Walgreen Drama Center & Arthur Miller Theatre, University of Michigan (2007)

Gardiner Museum, Toronto (2006)

Young Centre for the Performing Arts, Soulpepper Theatre Company, Toronto (2006)

Art Gallery of Hamilton (2005)

Canada’s National Ballet School – Project Grand Jeté, Toronto (2005)

Sprague Memorial Hall, Yale University (2003)

Roy Thomson Hall Enhancement Project, Toronto (2002)

Goodman Theatre, Chicago (2000)

Ettore Mazzoleni Hall, The Royal Conservatory, Toronto (1997)

Stratford Festival Theatre Renewal (1997)

Design Exchange, Toronto (1994)

Art Gallery of Ontario Stage III Expansion, Toronto (1992)

4) KEY PERSONNEL

The BPA/KPMB joint venture team will dedicate the following key personnel to the Arts Court Redevelopment.

Barry Padolsky, B.Arch., M.Sc. Urban Design, OAA, FRAIC, RCA, CAPHC will be the Partner-In-Charge of the Arts Court Redevelopment Project. He will be the primary point of contact with the City of Ottawa. Padolsky has 42 years of experience leading architectural, heritage, and urban planning projects for Ottawa. Padolsky is familiar with the City of Ottawa planning policies and approval process. He has consulted with the City of Ottawa and its constellation of stakeholders at Arts Court since 2007 on the vision for the future of Arts Court.

Barry was the project manager for the VMMB Rehabilitation Project multi-disciplinary consulting team. Barry founded BPA in 1969. Barry has been responsible for over 150 architectural projects, including 50 projects relating to the restoration, renovation, adaptive re-use, and expansion of designated heritage buildings in Ottawa.

Prominent examples of his achievements include the VMMB Rehabilitation; By Ward Market Building Renovation and Addition; École Guigues Adaptive Re-use (Francophone Seniors Centre & Condominiums); École St. Pierre Adaptive Re-use (Retirement Home); and St. George’s Co-op Renovation and Infill (on University of Ottawa property). Barry has also prepared demonstration plans for the Arts Heritage Precinct (University of Ottawa), Arts Court (City of Ottawa), and the integrated University of Ottawa LRT Terminal Study in the Arts Heritage Precinct (City of Ottawa).

Mitchell Hall B.Arch., OAA, MRAIC

Mitchell Hall will be principal in charge of design for the Arts Court project. A KPMB principal, Mitch’s expertise ranges from cultural institutions to highly sophisticated academic facilities on complex urban sites. He is familiar working within the Design Build and Planning Design Compliance processes, from his experience as the Design Architect and Project Manager for Bridgepoint Health Centre, an Infrastructure Ontario project where the KPMB/Stantec team advanced the PSOS (Project Specific Output Specifications) to a ‘Design Exemplar’ level which required 75% contract documentation for site works and 30% documentation for building envelope in order to achieve Site Plan Approval. Mitchell was

also the design associate for the award-winning dance training centre for Canada’s National Ballet School in Toronto. Since 2008, Mitchell has worked with the Ottawa Art Gallery to study design options for various sites within Ottawa, most recently he was involved with the detailed analysis of two sites within the Lansdowne Park Redevelopment for the OAG and the City of Ottawa.

Thomas Payne, M. Arch., OAA, FRAIC, AIA

Thomas Payne will be the collaborating partner in the design for the Arts Court Redevelopment Project. Tom is a senior partner in KPMB and brings over 30 years of expertise with a specific focus on the design of projects for the performing and visual arts. His ability to balance technical performance and architectural innovation has resulted in award-winning commissions for some of North America's leading

institutions. Tom’s achievements include the Arthur Miller Theatre and Charles Walgreen Drama Center at the University of Michigan in Ann Arbor, the Goodman Theatre in Chicago, the Roy Thomson Hall Enhancement project for the Toronto Symphony Orchestra, the Walter Carsen Centre for the National Ballet of Canada, and the Young Centre for the Performing Arts for Toronto’s George Brown College and Soulpepper Theatre. Tom has worked with Barry Padolsky on the Arts Heritage Precinct Project for the University of Ottawa on the site adjacent to the Arts Court project.

Louise McGugan B.Arch., OAA, MRAIC, CAHP

Louise McGugan will be responsible for the heritage conservation elements of the Arts Court Redevelopment Project. Louise is a partner at BPA and was the project architect responsible for heritage conservation on the Victoria Memorial Museum project and is currently leading the preparation of a Heritage Conservation Plan for the Government Conference Centre in Ottawa.

Mike Kelly B.Arch., OAA, OAQ, MRAIC

Mike Kelly will be responsible for the predesign analysis and assisting in the coordination of subconsultants and specialists. Mike is a partner at BPA and was the Project Architect for the Hartman/OCHC mixed use development, and a variety of urban institutional, residential, and commercial buildings.

Wendy Wisbrun B.Arch., RA, AIA, LEED AP

Wendy Wisbrun will be the KPMB project architect for the Arts Court Redevelopment project. Wendy joined KPMB in August 2010 and is working with Mitch Hall on the Mike and Ophelia Lazaridis Quantum-Nano Centre for the University of Waterloo. Prior to joining KPMB, Wendy worked with BKSK Architects in New York. Wendy is a LEED certified professional.

5) AWARDS, INNOVATION AND ADDED VALUE

BPA/KPMB Joint Venture Architects will field a team which includes professional architects that are LEED certified and experienced in sustainable architecture. A recent example includes the Manitoba Hydro Place, LEED Platinum (KPMB). The team’s achievements for innovation, added value, and excellence in design and heritage conservation are reflected in the following outstanding record of honours

and awards:

Padolsky, Kuwabara, Gagnon J.V. Architects OAA Design Excellence Award 2011

Victoria Memorial Museum Rehabilitation (Canadian Museum of Nature)

Barry Padolsky Associates Inc. Architects has won 30 national, provincial and civic design awards of which 23 have been for heritage conservation.

City of Ottawa: Award of Excellence for Architectural Conservation, 2010 (Strathcona on the Parc); Award of Merit – Urban

Design, 2009 (Strathcona on the Parc); Award of Merit for Architectural Conservation, 2002 (Pooley’s Bridge and the Five

Stone Bridges); Award of Excellence for Architectural Conservation, 1999 (Cumming’s Bridge Rehabilitation); Award of Merit

for Architectural Conservation, 1999 (Sandy Hill Retirement Residence); Award of Excellence for Architectural Conservation,

1998 (Restoration of Victoria Memorial Museum Building); Award of Merit for Architectural Conservation, 1998 (331 Somerset Street West Infill Project); Award of Merit for Architectural Conservation, 1998 (Adaptive Re-use of By Ward Market Building); Award of Excellence for Architectural Conservation, 1997 (Adaptive Re-use of École Guigues); Award of Merit for Architectural Conservation, 1994 (Clarence Dalhousie infill project); Award of Excellence for Architectural Conservation, 1993 (Bank Street Bridge Rehabilitation); Award of Excellence for Architectural Conservation, 1992 (St. George's Housing Cooperative); Award for Excellence for Architectural Conservation, 1989 (The Panet House); Award for Excellence for Architectural Conservation, 1989 (St. Alban’s Church); Award of Excellence for Architectural Conservation, 1986 (Armstrong House); Award of Merit for Architectural Conservation, 1985 (7 Hinton Avenue North); Award of Excellence for Architectural Conservation, 1985 (49, 51 St. Andrew Street); Award of Merit for Architectural Conservation, 1985 (145, 147 Strathcona Avenue); Award of Excellence for Architectural Conservation, 1983 (Fleet Street Pumping Station); Award of Excellence for Architectural Conservation, 1982 (Grand Central Hotel Building); Ottawa-Carleton Homebuilder's Association Award, 1996 (Brigadier's Walk); Ottawa Regional Society of Architects Award, 1995 (Proposed Cumming's Bridge Rehabilitation: Best Unbuilt Work) ; First Prize, Village of Rockcliffe Park Library Design Competition, 1993; Ontario Renews Award for Architectural Conservation, 1984 (145, 147 Strathcona Avenue); Heritage Ottawa Annual Award, 1984; Canadian Housing Design Council Governor General’s Awards for Residential Design 1985 (145, 147 Strathcona Ave); Canada Council Grant, 1968; Honourable Mention, Design Competition for Canadian Pavilion at Osaka, 1967; Canadian Housing Design Council National Design Award for Housing, 1967 (Mayrs House); Massey Medal for Architecture, 1967 (Mayrs House)

Kuwabara Payne McKenna Blumberg Architects has received more than 100 awards, including eleven Governor General’s Awards and a 2005 Royal Architectural Institute of Canada Firm of the Year Award. In the past five years, the firm’s profile has gained international recognition, including awards from the American Institute of Architects (AIA), Business Week/Architectural Record (BWAR), and the Royal Institute of British Architects RIBA). Recent projects lauded for their design innovation and added value include:

Royal Conservatory TELUS Centre for Performance and Learning: AIA, Educational Facilities Design Award (2011); Governor General’s Medal for Architecture (2010); Chicago Athenaeum International Architecture Award (2010); RAIC National Urban Design Award (2010); OAA, Award of Excellence (2010); United States Institute for Theatre Technology, Architecture Honor Award (2010); Canadian Museum of Nature: OAA, Award of Excellence (2011); Walgreen Drama Center, University of Michigan, Ann Arbor: United States Institute for Theatre Technology, Architecture Merit Award (2009); Canada’s National Ballet School, Project Grand Jeté, Toronto: AIA, Educational Facilities Design Award (2009); Governor General’s Medal for Architecture (2008); Urban Land

Institute Award of Excellence (2008); AIA, Honour Award of Excellence (2007); Bridgepoint Health: Canadian Architect Award of Excellence (2008); Gardiner Museum, Toronto: Chicago Athenaeum International Architecture Award (2008); Royal Institute of British Architects International Award (2008); OAA, Award of Excellence (2007); Business Week / Architectural Record Awards, Award of Excellence (2007); Young Centre for the Performing Arts, Toronto: Business Week / Architectural Record Awards, Award of Excellence (2007); OAA, Award of Excellence (2007); United States Institute for Theatre Technology, Award of Merit (2007); Centennial HP Science & Technology Centre, Centennial College, Scarborough: AIA, Educational Facilities Design Award (2007); Chicago Athenaeum International Architecture Award (2007); Ontario Association of Architects, Award of Excellence (2007); AIA, Educational Facilities Design (2006); Innovation in sustainable design: Federal Judicial Centre, Toronto (LEED Silver CI); Manitoba Hydro Place (in process of being accredited LEED Platinum); John Molson School of Business, Concordia University (in process of being accredited LEED Platinum)

6) VISION STATEMENT

The proposed Arts Court Redevelopment will create an iconic landmark for showcasing the best of Ottawa’s visual, performing, media, and literary arts. Strategically situated between the University of Ottawa and Parliament Hill in the heart of the City’s retail, arts, and theatre district, the new Arts Court Redevelopment will compliment and enhance the heritage value of Arts Court, a complex that has deep roots in Ottawa’s history.

The exemplary new architecture will create a fresh identity for Arts Court within the city and provide a unique venue for its key tenants: the Ottawa Art Gallery, the Arts Court theatre, dance, music, and literary tenants, the artist run creation centres, and the University of Ottawa Theatre Department. Arts Court Redevelopment will be a catalyst for implementing the City’s Downtown Urban Design Strategy for the retail, arts, and theatre district.

With its unique and inviting blend of cultural, commercial, and public attractions, Arts Court will be a lively civic hub and contribute to the vitality of Ottawa’s core. Within 5 minutes walk of the City’s future LRT Rideau Station (opening 2018), the reborn Arts Court will be an inviting and accessible destination in the civic life of Ottawa.

7) PROJECT OFFICE

The BPA/KPMB joint venture architectural team’s project office will be located at Mercury Court, 377 Dalhousie Street, Ottawa, a five minute walk from the Arts Court

D. ARCHITECTURAL FEES

BPA/KPMB Joint Venture Architects are pleased to submit this fee proposal for the preliminary architectural design services, as outlined in Part B of this document. The Architect’s deliverables will be used to obtain City of Ottawa heritage, rezoning, site plan, and design approvals. The deliverables will also form a key part of the City of Ottawa Request For Proposals to procure a Design/Build/Develop proponent for the Arts Court Redevelopment.

1) FEE FOR BASIC SERVICES

Since the scope of the project, functional program, existing site conditions, and schedule are not fully defined, we propose that the basic fee be calculated through a formula determined by the level of effort X hourly rates. The Basic Fee could be converted to a fixed fee once the project scope, a preferred conceptual design option, and Class ‘D’ cost estimate are approved. An estimated fee budget (calculated as a percentage of the construction cost) for the Basic Architectural Services is presented below. This fee budget was estimated using the RAIC guide for determining appropriate fees for the services of an architect (2009), and our experience with comparable projects of this scale and complexity.

A) Cultural Facilities Components

9% (percentage fee) x 25% (preliminary design phase)

x $31,301,000 (cultural facilities construction cost budget, including HST) $ 704,272

B) Private Sector Components

4.5% (percentage fee) x $36,241,360 (Hanscomb Class ‘D’

cost estimate 2010 for private sector components assuming 2 levels of

underground parking, including HST) x 12.5% (preliminary design phase) $ 203,858

______________________________________________________________________________

TOTAL ESTIMATED FEE (A+B), excluding fees of subconsultants, specialists,

disbursements and HST $ 908,130

Disbursement Allowance (as-found CAD drawings, travel, reproduction, $ 90,800

presentations)

2) HOURLY RATES FOR FEE CALCULATION

The hourly rates for calculation of the Basic Services and Additional Services would be

calculated as follows:

Architectural Principal $215.00/hour

Executive Architect $175.00/hour

Senior Architect/Technologist $105.00/hour

Intermediate Architect/Technologist $ 90.00/hour

Junior Architect/Technologist $ 75.00/hour

Administration Assistant $ 75.00/hour

3) FEE FOR SUBCONSULTANT SERVICES

The fees for the subconsultants and specialists identified in Section B (2) of our proposal would be established during the pre-design phase of the Architect’s services through a procurement process led by the Architect and approved by City staff. The City of Ottawa would engage the subconsultants and specialists to be coordinated by the Architect.

Based on our experience with other projects of this scale and complexity, we recommend carrying a separate budget in the amount of 50% of the Architect’s Basic Fee, or $451,523 for the services of subconsultants and specialists needed to deliver the integrated design package to be incorporated into the City’s Design/Build/Develop RFP to select a private sector proponent.

4) CLIENT/ARCHITECT AGREEMENT

We look forward to negotiating an agreement for architectural services and fees based on the Canadian Standard Form of Contract for Architectural Services (Document 6, 2006 edition), as amended by City of Ottawa standard conditions.

DOCUMENT 11

PROPOSAL FOR THEATRE DESIGN SERVICES - PRELIMINARY DESIGN STAGE

Inc. innovative design and technical solutions

300- 75 Sparks St Ottawa, K1P 5A5

T: (613) 569-4845 – F:(613) 569-4181

Nicole Zuger, Program Manager April 20th, 2011

Arts Development

City of Ottawa Community Arts Program

172 Guigues Ave, 3rd Floor

Ottawa, ON, K1N 5H9

Cc. Lauren Reeves, Senior Planner Real Estate Partnerships & Development | City Manager's Office

Re: Arts Court Performance and Ancillary Venues Development

Further to our recent meeting, the following is a response to your request for a proposal for a two-phased project; study and development package for the artist presentation and studio spaces for the Arts Court and the development of that study into a technical package to be inserted into a future RFP.

As we discussed, Phase 1 would entail a study to determine the requirements of a variety of stakeholders in terms of performance, studio and ancillary spaces. The scope of this Phase 1 study would be to work with the stake holders and by means of illustration and workshops find a means and consensus in consolidating a variety of requests for work space into one package which could then be submitted to the city for approval. The facilities I am referring to include theater(s), screening room, workshops and media labs, as well as the support and ancillary spaces associated with all such rooms.

Key to the success of the Phase 1 study is the review of all the existing documentation and previous studies and, more importantly, interviewing the users from the various groups housed in Arts Court that require specific rooms and services in redeveloped Arts Court. I refer here to the Arts Court Foundation, Artengine, Galerie SAW Gallery, IFCO and SAW Video. Artengine, Available Light Screening Collective, Galerie SAW Gallery, IFCO, Ottawa International Animation Festival and SAW Vide and outside potential partners such as University of Ottawa to ensure that shared spaces can accommodate their programming activities.

Phase 2 would be the development of the Phase 1 findings and concept designs into an illustrated and technical package which the City of Ottawa could issue to interested proponents as part of the RFP. Information in Phase 2 could be considered approximately 30% design and would include schematic drawings showing the relationships between different spaces, illustrative architectural plans of the performance spaces, room data sheets for all the rooms, performance criteria for equipment and technical services drawings showing the layout and relationships of all necessary services such as electrical and control conduit, back boxes and raceways.

As part of this proposal I am enclosing a separate task breakdown spreadsheet which iterates, in detail, the scope and extent of the work associated with the services referred to above. This spreadsheet should allow you and your associates to determine the specific set of services that are important for the city to procure for the development of the Arts Court.

On the following page you will find an overview of the services we would offer. Phases 1 and 2 are integral steps in assisting the City in issuing a clear set of drawings, specifications and guidelines to the proponents of the Arts Court RFP.

Scope of Services

Phase 1

· Gather precedence studies and previous documentation for review.

· Meet with all the stakeholders to discuss their needs for a project to house screening rooms, theaters, workshops and media rooms. The participants would include Arts Court Foundation, Artengine, Galerie SAW Gallery, IFCO and SAW Video and other potential partners such as University of Ottawa.

· Interview the potential users of the future spaces to ascertain the style of facilities they wish to work within.

· Interview the potential users of the future Arts Court to ascertain the extent of ancillary space required to service their needs.

· Interview the potential users of the future Arts Court to ascertain the types of technology and equipment the spaces need support

· Conduct workshops with the user groups to assist them in understanding space and facility design that will serve their needs.

· Ascertain from the results of the interviews which functions can reasonably be consolidated to share physical spaces.

· Develop graphic illustrations and report of the chosen types of performance spaces, ancillary spaces and equipment services for review by the foundation and users

· Submit the developed report to the stakeholders for review and sign off

· Make any changes requested by the Arts Court groups and submit final report to the City for approval.

Phase 2

· Develop facilities into illustrative/architectural drawings showing stage, catwalks/rigging, seating booth(s)

· Develop an acoustic report of the requirements for acoustics and electro-acoustics within the performance and studio spaces.

· Develop drawings for ancillary spaces showing dressing rooms, storage rooms, technical equipment rooms, access points to the performance venues, shops(s), loading docks, sound and recording studios, film and video, and assist the architect in the development of the lobby and public areas and their relationship with the other arts related space(s)

· Consult with the client group to develop the power requirements for each of the performance spaces. This is inclusive of power for lighting, sound, AV, communications, musicians, public address

· Initiate and complete Room Data sheets which iterate and explain the services types required in each of the rooms associated with the performance spaces

· Develop extensive Technical services drawings which show infrastructure required (conduit, back-boxes, acoustic panels needed to support the types of technology to be employed within the performance spaces)

· Assist in the budgeting of cash allowances for flexible lighting, sound, AV, communications and miscellaneous equipment needed to operate the performance spaces.

· Assist the Oversight team in the assembly of all the above information into the RFP package.

· Answer related questions by interested proponents during the tender period.

We are confident that the services we offer are an invaluable tool both to the client and developers. The intent is to quantify and iterate the extent of complex spaces and ancillary services required. It is in the best interests of the project that the complexity associated with the design and fit-up of an artist operated facility be conveyed to the RFP proponents. It is also important that client/users have a very distinct understanding of the scope of the Arts Court development. It is through the steps we have outlined in this package that the client, users and developers have the confidence that their requirements are being met.

Costs

The costs associated with the services listed are summarized as follows.

For Phase 1, fee $21,670

For Phase 2, fee $50,690

Applicable taxes extra.

look forward to hearing from you soon.

Regards,

Martin Conboy